Reserves - Guidelines

The Library offers e-reserves for text, audio, and streaming video resources; see information below about the different formats, or go directly to submission forms to submit your requests.

All forms will ask for username and password; if your student assistants need access, please let us know and we’ll authorize them to use the forms.

Please allow 2-4 days to process reserve lists.

Materials needed for the first week of classes should be submitted at least two weeks prior to the beginning of classes. If you have any questions or special needs, please contact Library staff.

Please note: for Wiley Blackwell journals, the Library pays per use of each article. To include a Wiley Blackwell journal article in e-reserves or on Blackboard, you must first download and save the PDF of the article to your desktop, then upload & submit the PDF using Submit Scanned Document (PDF) form .

Do not link to it! Please see this special note for complete information.

The library retains an archive of scanned e-reserves for a period of five years; you may request to re-use a reserve.

Please note that a reading from a cross-listed course will be listed under the primary departmental listing, as determined by the registrar.

You may digitize your own recordings and submit them electronically via the Submit a Music (MP3) E-Reserve form

Link to Online Streaming Video: Connect to one of the Library’s streaming video services; you may link to a complete film or just a segment. Submit the Online Video Linking Request form.

Circulating library books, e-books, or your personal copies may be placed on reserve using (this form) If the Library owns a book in electronic format, we can link to it from your class Reserve list.

  • To ensure that we assign the correct priority to all reserves, please fill in the date by which each item is needed for reserve on the reserve submission form
  • Books from Colby and Bates may be placed on Reserve temporarily while you are waiting for a new book order to arrive. Please allow us to request the item for you.
  • Books from libraries other than Colby or Bates may not be placed on reserve.

If the library does not own a needed book or if you need additional copies, please order through Acquisitions and indicate "RESERVE" on the order form. Please allow at least four weeks for receipt of any new book. It is acceptable to order a book for Bowdoin Reserve even if it is already held at Bates or Colby.

Note: the Library does not purchase textbooks for reserve or for the library collection; you may place a personal copy of a textbook on reserve if you wish.

DVDs and Videos may be placed on reserve in the library Media Commons or at Hatch. Personal copies also may be placed on reserve if they were recorded within copyright guidelines (link?)

Indicate on the Reserve form (link) the date and time the DVD or video will be shown. We’ll hold it for you at the Media Commons circulation desk for 24 hours prior to viewing.

  • DVDs and videos may be restricted to in-library use only; please indicate this on the form (link)
  • Individual and small-group viewing stations are available in Hawthorne-Longfellow and in Hatch Science Library.
  • For VHS format materials placed on reserve, the Library will attempt to upgrade to DVD format. Please consult with Carmen Greenlee, x3702, for further information.
  • A viewing room for up to 20 people is available; all media formats can be accommodated. To reserve this room for showing DVDs and videos to your class, contact Carmen Greenlee at the Media Commons, x3702.
  • You may request DVDs and videos from Colby or Bates for class showings, but we cannot place them on Reserve. Please request these in your own name, and time the request so you’ll have the material available for your class showing; the loan period typically is seven days.

If the library does not own a needed video or DVD and you want us to add it to our collection, please order it through Technical Services, and indicate "RESERVE" on the order form. Please allow at least four weeks for receipt of any new DVD.