Office of the Vice President for Finance and Administration and Treasurer: Records 1.15

George J. Mitchell Department of Special Collections & Archives
Bowdoin College Library

Summary Information

Repository
George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011
Title
Office of the Vice President for Finance and Administration and Treasurer: Records, 1952- .
ID
1.15
Date
1952-
Extent
42.0 linear feet.
Language
English

Preferred Citation

Office of the Vice President for Finance and Administration and Treasurer, records. George J. Mitchell Department of Special Collections & Archives. Bowdoin College Library.


Biographical/Historical Note

The Office of the Vice President for Finance and Administration and Treasurer is a major sustaining unit of the college. Its overall mission is "to provide the College Community with high quality, efficient service and support in the areas of community life, physical environment, financial stewardship and human and technological resources, in order to promote the academic mission of the college".

As Bowdoin adjusted to the modern era with a major administrative expansion around 1960, the original Office of the Treasurer became departmentalized according to its different functions. Staff positions were created in the areas of financial policy administration; accounting procedures; payroll activities; budgeting; and fund, endowment and investment structuring.

As the college grew further, sustaining functions such as security, maintenance, dining services, provision of books and supplies, and personnel services became separate departments within Finance and Administration. In 1996 divisions within this unit are: Assistant to the Treasurer; Budget Office; Controller's Office; Computing Center; Human Resources; Office of Records and Research; Security; Physical Plant; Campus Services; Dining Service; the Children's Center; the Bookstore.

Financial activities include: budgeting, administration of payroll, student billing, accounts receivable and payable, insurance oversight, financial planning necessary to structure future growth, special funds, and endowments or projects (such as building projects).


Scope and Content

Contains financial records created after 1951. For records prior to 1952 see the Office of the Treasurer.

Records from this unit range from correspondence and subject files to some records of financial activities such as statements and reports, dating from 1952-94. Among the subject files are sets of memos from the Treasurer to department heads which runs from 1952 to 1988. Materials document day-to-day business and procedures, as well as long-range plans for the department and the college. Significant categories of files are: audit, budget, financial planning, student housing, insurance, investment, and physical plant.


Administrative Information

Publication Information

 George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011

3000 College Station
Brunswick, Maine, 04011
(207) 725-3288
scaref@bowdoin.edu

Access Restrictions

Some material restricted. Consult finding series descriptions for specific information.


Collection Inventory

1.15.1: Financial Reports, 1952-   4.25 linear feet.

Series Description:

The Financial Reports include information on the previous year's salaries, financial aid, and gifts summarizing the financial status of the college in the previous year. Some reports include detailed supporting schedules and other supplementary information. Reports prior to 1952 can be found in the Office of the Treasurer : historical records, financial reports, 1794-1951.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Volume
Spec Ref

1952-1957 

Spec Ref

1958-1963 

Spec Ref

1964-1967 

Spec Ref

1968-1970 

Spec Ref

1971-1972 

Spec Ref

1973-1974 

Spec Ref

1975-1976 

Spec Ref

1977-1978 

Box
1

1952-1961 

2

1962-1967 

3

1968-1972 

4

1973-1977 

5

1978-1996 

6

1997-2011 

7

2012- 


1.15.2: Subject Files, 1952   4.5 linear feet.

Series Description:

Files cover such subjects as budgeting, student housing, insurance, travel, investments, audits, committees, executive committee, financial planning, funds, and physical plant. Records document committee activities, policy decisions, various financial reports, status of funds and gifts, and future plans.

Arrangement:

Arranged alphabetically.

Access Restrictions:

Closed for 20 years from date of creation.

Box Folder
1 1

Academic Efficiency, Report of the Committee on, March 14, 1960 

1 2

Academy-Educational Development 

1 3

Administrative Computing Users Group 

1 4

Proposed Administrative Leave Program 

1 5

Administration Organization Chart 

1 6

Administrative Planning Group 

1 7

Administration and Overhead 

1 8-9

Admissions 

1 10

Affirmative Action 

1 11

Aids in the Workplace 

1 12

Alcohol and Drug Information 

1 13

Alcohol Bonds 

1 14

John B. Aley Vs. Bowdoin 

1 15

Alpha Delta Phi (AD) 

1 16

Alpha Kappa Sigma (AKS) 

1 17

Alpha Rho Upsilon (ARU) 

1 18

ARU Fraternity 

1 19

Alumni Fund Agreement of 1920-1921 

1 20

Alumni House Inventory 

1 21

Alumni-Student Fraternity Planning Group 

1 22

Annual Funds - Credit 

1 23

Annuity Funding Formula -TML 

1 24

Appraisal Committee College Property (Insurance) 

1 25

Appraisals (Various) F.O. Bailey Co., Inc. 

1 26

Arctic Museum 

1 27

Art Museum 

1 28-29

Art Museum - Appraisals 

1 30

Art Museum - Building Addition Storage Vault 

1 31

Art Museum - General Correspondence 

1 32

Art Museum Security 

1 33

Asbestos 

1 34

ACNE 

1 35-43

AAUP Reports 1966-1987 

1 44

Assurance of Compliance Dates Filed 

1 45

Athletic Center 

1 46

Athletic Complex - Builders Risk 

1 47

Athletic Department 

1 48

Athletic Department - General 

1 49-50

Athletic Facility 

1 51

Audit Committee (Boston) May 13, 1983 

2 1

Audit Committee (not a regualar meeting) June 26, 1984 

2 2-3

Audit Committee Meeting 1985-1990 

2 4

Audit Committee March 14, 1986 

2 5-6

Audit Committee 10/30/86 and 12/5/86 

2 7

Audit Committee June 20, 1987 

2 8

Audit Committee October 19, 1987 

2 9

Audit Committee 1988 

2 10

Audit Committee January 20, 1988 

2 11

Audit Committee (Boston) April 11, 1988 

2 12

Audit Committee Meeting April 11, 1988 

2 13

Audit Committee (Boston) October 17, 1988 

2 14

Audit Committee October 17, 1988 

2 15

Audit Committee December 14, 1988 

2 16

Audit Committee 88/89 

2 17

Audit Committee (Conference Call) May 15, 1989 

2 18

Audit Committee (Conference Call) May 22, 1989 

2 19-20

Audit Committee October 16, 1989 

2 21

Audit Committee February 16, 1990 

2 22

Audit Committee May 25, 1990 

2 23

Audit Committee October 16, 1990 

2 24

Audit Firms 

2 25-26

Section of Audit Firms May 1987 

2 27

Audubon Book (Gift of Roscoe J. Hupper) 

2 28

Bank of Boston 

2 29

Bank of Boston - General 

2 30

Bank of New England 

2 31

Bank Proposals 

2 32

Bates, Bowdoin, Colby Consortium 

2 33

Bates, Bowdoin, Colby Meeting 

2 34-35

Bates College 

2 36

7 Bath Street Property 

2 37

Batterymarch 

2 38

B.C.P.I. 

2 39

B.C.P.I. material 

2 40

Bear Necessity (Pub) 

2 41

Bear Necessity 

2 42

Beck, Mack and Oliver 

2 43-45

Bequests and Trusts, Memos Relating To 

2 46

Rosalyne S. Bernstein 

2 47

Berry, Harold Lee, Gifts in Memory of 

2 48

Bid Policy 

2 49

Billing Procedures 

2 50

Blue Cross/ Blue Shield Major Medical 

2 51

Bohan Suit 

2 52

Bookstore 

2 53

Bouchie, Shawn Litigation 

2 54

Bowdoin College Employees Association 

2 55

Bowdoin Orient 

2 56

Bowdoin Pines 

2 57

Bowdoin vs. Traver Kennedy 

2 58

Bronze Plaques 

3 1

Brown Memorial Fund 

3 2

Brunswick Apartments and Misc. Housing 

3 3

Brunswick Artesian Well Company 

3 4-5

Brunswick Naval Air Station (BNAS) land conveyance - Bowdoin application to and letter of acceptance from U.S. Department of Education, 2010 

3 6

Brunswick, Town of 

3 7

Brunswick, Town of - Real estate Taxes 

3 8

Brunswick Coal and Lumber (Correspondence) 

3 9

BUBS -Bowdoin Used Book Store 

3 10

Budgeted Expenditures Operating Budgets 1957-58 to 1962-63 

3 11

Budget Comparison 1957-1964 

3 12

Budget Material 1965-66 1970-71 Projecting of Additional income required. 

3 13

Budget 1966-67 As presented to Boards 1/29/66 

3 14

Budget 1966-67 Income Summary, Expense Summary Revised 4/29/66 

3 15-34

Budget 1967-87 

3 35

Budget 1986-87 Budget Actual Analysis 

3 36

Budget Presentation 12/22/87 

3 37

Budget 1987-88 

3 38

Budget Reports by Responsibilty Center 

3 39

Budget Documents As Accepted by the Governing Boards 

3 40

Budget 87/88 Budget Adjustments 

3 41

Budget 87/88 Year End Analysis 

3 42-43

Budget Reports- Comparison of Financial Performance w/ Budget 

3 44

Budget Presentation President's Staff January 5, 1988 

3 45

Budget Presentation President's Staff January 12, 1988 

3 46

Budget 88/89 

3 47

Budget 88/89- Checks and Analysis 

3 48

Budget 88/89- Control Copy and Notes 

3 49

Budget 88/89- Dean of the Faculty 

3 50

Budget 88/89- Dean for Planning/General Admission 

3 51

Budget 88/89- Physical Plant Operation and Maintenance of 

3 52

Budget 88/89- President's Office 

3 53

Fiscal Year 88/89 Approved Budget 

3 54

Approved Budget Treasurers Office Fiscal Year 88/89 

3 55

Budget 88/89 - Dean of the College 

3 56

Budget 88/89- Authorized Overruns 

3 57

Budget 88/89 Adjustments 

3 58

Budget 88/89 Benefits 

3 59

Budget 88/89- Budget/Actual Analysis 

4 1

Budget 1988/89 (Budget Cuts) 

4 2

Budget 1988/89 (Budget Estimates) 

4 3

Budget 1988/89 (Budget Notes) 

4 4

Budget 1988/89 (Budget Reconciliation) 

4 5

Budget 1988/89 (Capital Requests) 

4 6

Budget 1988/89 (Vice President for Development) 

4 7

Budget 1988/89 (Working Papers) 

4 8

Budget 1988/89 (Salary Schedule) 

4 9

Budget 1988/89 (Faculty Salaries) 

4 10

Budget 1988/89 (Treasurer's Office) 

4 11

Budget 1988/89 (Utilities) 

4 12

Budget 1989 (Endowment Income) 

4 13

Budget 1989 (Private Gifts, Grants and Contracts) 

4 14

Budget 1989 (Tuition and Fees) 

4 15

Budget 1989/90 (Bicentennial) 

4 16

Budget 1989/90 (Computing Center Salary Analysis) 

4 17

Budget 1989/90 (Equipment Requests - Original) 

4 18

Budget 1989/90 (Fees, Fines, and Charges) 

4 19

Budget 1989/90 (Financial Aid) 

4 20

Budget 1989/90 (Five Year Model) 

4 21

Budget 1989/90 (General) 

4 22

Budget 1989/90 (Year End Analysis) 

4 23

Budget 1989/90 (Final/Approved by G.B.) 

4 24

Budget 1989/90 (Budget Advice 4/05/89) 

4 25

Budget 1989/90 (Budget Checks/Proofs) 

4 26

Budget 1989/90 (Budget Cuts/Adjustments) 

4 27

Budget 1989/90 (Debt Service) 

4 28

Budget 1989/90 (Schedule and Notes) 

4 29

Budget 1989/90 (Benefits) 

4 30

Budget 1989/90 (Miscellaneous Notes from DHW) 

4 31

Budget 1989/90 (New Accounts and Account Changes) 

4 32

Budget 1989/90 (Personal Requests and Changes) 

4 33

Budget 1989/90 (Physical Plant Salary Reconciliation) 

4 34

Budget 1989/90 (Projection to Year End) 

4 35

Budget 1989/90 (Reserve Accounts) 

4 36

Budget 1989/90 (Salaries and Wages- Regular) 

4 37

Budget 1989/90 (Salaries and Wages- Special Arrangements) 

4 38

Budget 1989/90 (Special Events/Summer Programs/Events Office) 

4 39

Budget 1989/90 (Transfers) 

4 40

Budget 1989/90 (Upward Bound) 

4 41

Budget 1989/90 (Tuition) 

4 42

Budget 1989/90 (Vice President for Development) 

4 43

Budget 1989/90 (Authorized Overruns) 

4 44-45

Budget 1990/91 

4 46-47

Budget 1990/91 (Work Papers and Reality Tests) 

5 1-2

Budget 1990/91 (Budget Advice 12/27/89) [Budget 1990/91] (Budget Speech) 

5 3

Budget 1990/91 (Authorized Overruns) 

5 4

Budget Speech 1990 

5 5

Budget 1990/91 (General) 

5 6

[Budget - Physical Plant] Major Maintenance/Carp. Prpj. FY 90-91 

5 7

Budget 1990/91 (Presentations to Senior Staff) 

5 8

Budget 1990/91 (New Accounts, Title Changes, etc.) 

5 9

Budget 1990/91 (Budget Management Reports) 

5 10

Budget 1990/91 (Budget for Approval by Executive Committee) 

5 11

Budget 1990/91 (Benefits) 

5 12

Budget 1990/91 (Budgeting for Gifts) 

5 13

Budget 1990/91 (Financial Aid) 

5 14

Budget 1990/91 (Capital Equipment Requests) 

5 15

Budget 1990/91 (Capital Projects) 

5 16

Budget 1990/91 (Salaried Positions) 

5 17

Budget 1990/91 (Schedule) 

5 18

Budget 1990/91 (Tuition) 

5 19

Budget 140 [1990/91] (Student Wages Reductions) 

5 20

Budget 1991/92 (Personnel) 

5 21

Budget 1991/92 (Memos) 

5 22

Budget 1991/92 (Capital Projects) 

5 23

Budget 1991/92 (Senior Staff Notes) 

5 24

Budget 1991/92 

5 25

Buildings (Assets) 

5 26

Bureau of Consumer Protection 

5 27

Burgess Market Property 1989) 

5 28

Cadence Capital Management Corporation 

5 29

Calendar (Bowdoin Academic Year 1988-89) 

5 30

Calendar Change, Proposed 

5 31

College Calendar 

5 32

Cambridge Associates 

5 33

Cambridge Associates (General) 

5 34

Campaign for Bowdoin 

5 35

Campus Center 

5 36-38

Campus Center (Hyde Cage and Dining) 

5 39

Campus Drive 

5 40

Campus Planning Studies (1978) 

5 41

Campus Security (A Self Evaluative Report - January 1980) 

5 42

Campus Storm Drainage System 

5 43

Capital Campaign 

6 1

Capital Financing 

6 2

Carleton College 

6 3

Cash Flow Analysis and Projection 

6 4

Cash Receipts (Deposit Procedures) 

6 5

Cassidy and Associates, Inc. 

6 6

Catering Services 

6 7

Chairs 

6 8

Chamberlain House 

6 9

Bowdoin College Chapel 

6 10

Chapel (Acoustics and Decoration - See Also Visiting Committee Report 6/05/52) August 3, 1978) 

6 11

Chartwell Group, Inc. 

6 12

Children's Center 1988/90 

6 13

Bowdoin College Children's Center 1988/89 

6 14-15

Children's Center 1989/91 

6 15-17

Bowdoin College Children's Center 

6 18

Children's Center Visitation (Judith Walker - January 25, 1990) 

6 19

Children's Center (Background Research) 

6 20

Chimes (I. T. Verdin Co.) 

6 21

Civil Rights, Federal Office for (Student Health Insurance Programs) 

6 22

Civil Rights (Desk Audit - 9/12/73) 

6 23

Claim (Gill and Busnov vs. Bowdoin) 

6 24

Clambake 

6 25

Clark, Roland (Memorial Plate) 

6 26

Clough Cemetery 

6 27

Coaches Survey 

6 28

Coat of Arms (Bowdoin College) 

6 29

Cobra 

6 30

Coeducation: A Proposal for Implementation 

6 31

Colby, Bates, Bowdoin Meetings 

6 32

Coles Tower/Senior Center 

6 33

College Land 

6 34

College Paths (Layout of) 

6 35

Commission on College Retirement 

6 36

Commission on the Status of Women at Bowdoin 

6 37

Commission on the Status of Women at Bowdoin 

6 38

Commission on Student Life 

7 1

Committee on Historical Buildings 

7 2

Common Fund 

7 3

Common Fund, The 

7 4

Comparative Data Among Other Colleges 

7 5

Computing Center 

7 6

Computing Center (1962-63) 

7 7

Computing Center - 1964-67 (See Systemations for further Information) 

7 8

Computing Center (Miscellaneous) 

7 9

Conference of Board Chairmen (CBC) Confidential Survey 

7 10

Conflict Management 

7 11

Conflicts of Interest 

7 12

Coopers and Lybrand Correspondence 

7 13

Credit Cards, Holders of 

7 14

Crowe, Myron L. 

7 15

CUPA (Administrative Compensation Survey 1987-88) 

7 16

CUPA (Administrative Compensation Survey 1986-87) 

7 17

CUPA (Administrative Compensation Survey 1985-86) 

7 18

CUPA (Administrative Compensation Survey 1984-85) 

7 19

CUPA (Administrative Compensation Survey 1983-84) 

7 20

CUPA (Administrative Compensation Survey 1973-74 - 1982-83) 

7 21

Day Camp 

7 22

Dean for Planning (Correspondence/ Reports, etc.) 

7 23

Dean of the College (Correspondence) 

7 24

Dean of the Faculty (Correspondence) 

7 25

Dean's Residence Appraisal (1966) 

7 26

Delta Kappa Epsilon (DKE) 

7 27

Dental Insurance 

7 28

Department Heads, Memos to (1952-66) 

7 29

Department Heads, Memos to (1967-71) 

7 30

Department Heads, Memos to (1972-88) 

7 31

Department of Defense (Assurance of Compliance) 

7 32

Department of Energy 

7 33

Department of Environmental Protection 

7 34

Department of State (Assurance of Compliance) 

7 35

Depreciation 

7 36

Development 

7 37

Development Office Correspondence 

7 38

Dingman (Section 504 Evaluation) 

7 39

Dining Reserves 

7 40

Dining Service 

7 41

Dining Service 

7 42

Dining Services 

7 43

Diplomas - procedures for issuing duplicates 

7 44

Dirigo Resources/Statistics 

7 45

Drexel Burnham Lambert Incorporated 

7 46

Dreyfus Account (Maine National Bank) 

7 47

Drug Enforcement Administration 

7 48

Dudley Coe Health Center 

7 49

E.A.C.U.B.O. 

7 50

Early Retirement 

7 51

Edwards Field Area Basement, Town of Brunswick 

8 1

President Robert H. Edwards 

8 2

Electrical Energy (Comparison of Usage and Cost) 

8 3

Employee Handbook 1958-77 

8 4

Employee Handbook, Revisions July 1, 1985 

8 5

Employee Health Committee 

8 6

Employment Consultant 

8 7

Employment Recruitment Practices 

8 8

Endowment (Description) 

8 9

Energy 

8 10

Energy Audit 

8 11

Willard F. Enteman 

8 12-13

Estates and Trusts, Memos Relating to 

8 14

Exchange Programs/Foreign Students 

8 15

Executive Committee (7/09/87) 

8 16

Executive Committee (9/12/87) 

8 17

Facilities Fees 

8 18

Faculty and Administrative Staff Children School Program 

8 19

Faculty and Staff Children Scholarship Program (Related Correspondence) 

8 20

Faculty Benefits Booklet 

8 21

1986-87 Faculty Housing 

8 22

1985-86 Faculty Housing 

8 23

Faculty Mortgage Information 

8 24

Faculty/Staff Mortgage Program 

8 25

Fees, Charges, Fines at Bowdoin College 

8 26

Fees, Fines and Charges (91/92) 

8 27

Fellows/Interns 

8 28

Fels Company, Inc. Heating System 

8 29

Fessenden Prize 

8 30

Fidelity Investments - Melley 

8 31-34

Field House (General) 

8 35

Field House (General) - photos 

9 1-2

Farley 

9 3-5

Field House (Contracts) 

9 6

Financial Aid 

9 7

Financial Aid/Scholarship Info and Correspondence) 

9 8

Financial Consultants - Portland 

9 9

Financial History 

9 10-11

Financial Planning Committee (2/12/83) 

9 12

Financial Planning Committee (1986) 

9 13

Financial Planning Committee (1987) Folder 1/2 

9 14

Financial Planning Committee (1987) Folder 2/2 

9 15

Financial Planning Committee (1988) 

9 16

Financial Planning Committee (1/21/89) 

9 17

Financial Planning Committee (1989) 

9 18

Financial Planning Committee (3/03/89 - Extra Copies) Folder 1/2 

9 19

Financial Planning Committee (3/03/89 - Extra Copies) Folder 2/2 

9 20

Financial Planning Committee Mailing (4/07/89) 

9 21

Financial Planning Committee (May 1989 Meeting) 

9 22

Financial Planning Committee (10/07/89) 

9 23

Financial Planning Committee (10/07/89 - Extra Copies) 

10 1

Financial Planning Committee Extra Copies 12/9/89 

10 2

Financial Planning Committee Extra Copies 1/20/90 Financial Planning Committee Mailing 1/24/90 

10 3

Financial Planning Committee- Meeting 10/6/90 

10 4

Financial Planning Committee 1/19/91 

10 5

Financial Planning Committee February 16, 1991 

10 6

Financial Planning- General 

10 7

Financial Records Financial Statements 88/89 Financial Statements 88/89 Financial Reports - 1979 

10 8

Fire Detection Systems 

10 9

Fiscal Year 1987/88 

10 10

Fleet Bank 

10 11

Flexible Benefits Arrangements 

10 12

Fraternities (General) 

10 13-15

Fraternities Fraternity Reports Fraternity Inspection 

10 16

Fraternity House Corporations (Possible Terminations) 

Ovsz-Box
4

Fund Raising 1953-1973 (graph) 

Box Folder
10 17

Funds- Bowdoin Loan Fund 

10 18

Funds- Faculty Research and Development 

10 19

Funds- Friends Of The College 

10 20

Funds- General 

10 21

Funds- Plant Funds 

10 22

Funds- President's Discretionary 

10 23-24

Funds- Scholarship/ Scholarship Support 

10 25

Funds- War Memorial Construction 

10 26

Funds -War Memorial (Flagstaff, World War I), 1927-1945, n.d. 

10 27

Dean Fuchs 

10 28

Fuel Oil, Comparison of Purchases and Cost 

10 29

FY 1989 Year End 

10 30

Gibson Hall Library Renovations 

10 31

Gift Crediting Committee 

10 32

Gifts for Current Purposes 

10 33

Gift and Grant Group (GGG) 

10 34

Gifts and Suppliers 

10 35-36

Gift Reports, 1967 Jul-1977 Jun 

11 1

Gilman, Herbert- Piano Purchase 

11 2

Governance of the College, Committee on 

11 3

Governing Boards 5/22/87 

11 4

Government Department 

11 5

Governor's Task Force on Product Liability 

11 6

Grants Coordinating Committee 

11 7

Grants- General Research/Activity 

11 8

Grants- Dana Foundation 

11 9

Grants- Luce Fund 05065 

11 10

Grants- Few Memorial Trust 

11 11

Grantham, Mayo, Van Otterloo Reports 

11 12

Greason, President A. Leroy 

11 13

Grievance Procedures- Employees 

11 14

Guaranteed Loan Program 

11 15

Guidelines for Recruiting and Hiring 

11 16

Handbook, Officers of Administration 

11 17

Alonzo J. Harriman Association (Energy Audit) 

11 18

Hawthorne-Longfellow Library 

11 19

H.E.W.- Toft Invention 

11 20

H.E.W.- Assurance of Compliance Under Title VI of the Civil Rights Act of 1964 

11 21

H.E.W.- Request for Title IX and Section 504 Documentation 

11 22

Hiring Guidelines 

11 23

W.A. Hokanson, Jr. 1981 

11 24

Holidays 

11 25

Holiday Scheduling 

11 26-27

H.O.M.E.- Revolving Loan Fund Proposal 

11 28

HOME- Stake Production Company 

11 29

HOME- Stake Production Company Certificate- 1/4 Unit in the 1970 Program 

12 1

Howell, Roger 

12 2

H.P. Cummings Construction Co. 

12 3

Director of Human Recources 

12 4

Hubbard Hall Floor Plans 

12 5

Hud-Yearly Verification Report 1980- 

12 6

Hunt Vs. Bowdoin 

12 7

Hyde Cage/Curtis Pool Committee 

12 8

In-House Pool 

12 9

In-House Pool - History 

12 10

In-House Pool - Reports 

12 11

Initial Recommendations for the 1970's 

12 12

Institutional Support 

12 13

Instructional Cost Analysis 

12 14

Insurance 

12 15

Insurance 

12 16

Insurance Claims 1979- 

12 17

Insurance Claims 1975-1978 

12 18

Insurance Claims 1970-1974 

12 19

Insurance Claims 1959-1969 

12 20

Insurance Claim Gibson Hall (1991) 

12 21

Insurance Claim - Hansen, Jennifer 

12 22

Insurance Claim - Eric Hooglund 

12 23

Insurance Claim - Hoyt, Kristine 

12 24

Insurance Claim - Lightning Stike July 4. 1990 

12 25

Insurance Claim - Andrew McCabe 

12 26

Insurance Claim - Doris Meeker 

12 27

Insurance Claim - Joseph Nicoletti 

12 28

Insurance Claims - Robert Hale Smith vs. Bowdoin College 

12 29

Insurance, Museum Collections 

12 30

Insurance Report, Treasurer's April 1992 

12 31

Insurance Report, Treasurer's April 1991 

12 32

Insurance Report, Treasurer's April 1990 

12 33

Insurance, Treasurer's Report on 1985,86 

12 34

Treasurer's Insurance Report 1989 

12 35

Insurance Reports (Treasurer's) 1961- 

12 36

Insurance, Treasurer's Report 1987-88 

12 37

Insurance Review - 1978 Correspondence 

12 38-39

Insurance, Riley Comprehensive Insurance Policies through June 1990 

12 40

Insurance, Riley Comprehensive Policy Correspondence July 1. 1987-June 1, 1990 

12 41

Insurance, Riley Comprehensive Insurance 

13 1

Riley Comprehensive Policy Correspondence (7/01/90 - 10/17/91) 

13 2

1991-92 Riley Insurance Policy 

13 3-4

Riley Insurance Company (1990-91 Insurance Policies) 

13 5

Insurance, Riley Agency 

13 6

Intercollegiate Sports Insurance Coverage (5/20/74 - 6/30/80) 

13 7

Intercollegiate Sports Insurance Coverage (9/01/62 - 9/10/73) 

13 8

Internal Revenue Service 

13 9

Internal Revenue Service (Exemption Certificates, etc.) 

13 10

Internal Revenue Serivce (Lobbying of Eligible Public Charities) 

13 11

Inventories - Johnson House and 16 Cleaveland Street (See also 85 Federal Street) 

13 12

Inventory (Business Office Vault) 

13 13

Investment Management Services 

13 14

Investment Opportunities 

13 15

Investments (Private Market) 

13 16

I.R.S. Form 990 

13 17

Johnson House 

13 18

Jury Duty Information 

13 19

Kelly, James C. 

13 20

Kidder, Peabody and Co., Inc. 

13 21

Kresge Foundation 

13 22

Kresge Foundation 

13 23

Labor Relations References 

13 24

Land Use, Committee on 

13 25

Library Automation Project 

13 26

Library Construction 

13 27

Library Construction Committee 

13 28

MacIntosh and Related Computer Information 

13 29

Maine Department of Transportation (Brunswick Telephone By-Pass Study Committee) 

13 30

Maine Festival of the Arts 

13 31

Maine Human Rights Commission 

13 32-33

Maine National Bank 

13 34

Maine Yankee (Evacuation) 

13 35

Mandatory Retirement Age (Age Discrimination Act) 

13 36

Mass Merchandising of Insurance 

13 37

Memoralizing Buildings, Report of the Committee on 

14 1

Menard, Andre--Property 74 Harpswell Street 

14 2

Mikan Theatricals (Michael Carnaby) 

14 3

Mileage Reimbursement 

14 4

Miscellaneous Questionnaires 

14 5

Morrell Gym Roof 

14 6

Moulton Union 

14 7

Moulton Union Bookstore 

14 8

Moving Expenses 

14 9

Museums - Walker Art and Arctic 

14 10-11

Music Department 

14 12

N.A.C.U.B.O. 

14 13

Named professorships - 1990 report 

14 14

National Register of Historic Places 

14 15

NEASC: Self-Study 

14 16-17

'Neath the Pines -- Oct. and Apr. 1989 to April 5,6,7 1990 

14 18

Neighborhood Property Committee -- 1954-1960 

14 19

Neighborhood Property Committee (1961-64) 

14 20

Neighborhood Property Report (Feb. 1978) 

14 21

Nepotism, Policy on 

14 22

North Yarmouth Academy - Land (Release) 

14 23

Observatory 

14 24

Office Supplies, Policy on Purchasing of 

14 25

Olney Associates - 2nd Phase 

14 26

Olney Study (Material Distributed to Employees -) Sept. 1984 

14 27-29

One-Card, "Campus Card Assessment & Recommendations Study," by Robert Huber Associates, 2006 Dec 

14 30

One-Card Executive Committee: Subcommittee Reports, 1997 Dec 9 

14 31

Operations Review - Committee for 

14 32

OSHA - 1983 

14 33

Parking plan - Walker Parking Consultants, strategic parking plan excerpts, 2006 Jun 30 

14 34

Parking study - Walker Parking Consultants, 2012 May 31 

14 35

Parking - visitor parking on campus, 2012 Aug 

14 36

Patent Policies 

14 37

Payroll - General 

14 38

The Pearl by Professor Chase - 1961 

14 39

Pension Plan - Financial Statements 1987 and 1988 

14 40

Pension Plan Report/Evaluation (Coopers and Lybrand) 

14 41

Personnel - Historical Data, Headcounts and Total Salaries 

14 42

Personnel Grade Structure 

14 43

Personnel Review Committee - Carl Brown 

14 44

Phi Beta Kappa - In Vault 

14 45

Photocopying 

14 46

Physical Education Facilities, Use of, by Non-Bowdoin Official Organizations and Individuals 

14 47-59

Physical Plant Committee - 10/19/84 to 10/14/89 

15 1-4

Physical Plant Committee 10/14/89 to 1/5/91 

15 6

Physical Plant Meeting 1/25/92 

15 7

Physical Plant - Building Footages 

15 8-10

Physical Plant Correspondence 

15 11-12

Physical Plant Correspondence 1986-87 

15 13

Physical Plant - Fleet 

15 14

Physical Plant - Major Maintenance and Capital Projects 

15 15

Pickard, John C. and Margaret M. Schorlaship and Deleware Schorlaship 

15 16

Pierson, Liz 

15 17

Pickard Theater 

15 18

Planned Giving - General/Rpts. 

15 19-20

Planning (Long Range) at Bowdoin 

15 21

Policy Statement 

15 22

Everett P. Pope 

15 23

Portland City Dispensary - 1956-57 

15 24

Postage Expenses/Mail Analysis 

15 25

President - Position Statement 

15 26

President's House Inventory 1952-1962-1968 

15 27

Presidential Nominating Committee 

15 28

President's Staff Meetings 

15 29

Properties - Rental 

15 30

Properties - Student Housing 

15 31

Properties - Taxes 

15 32

Property Capital Trust 

15 33

Professional Services Analysis 

15 34

Proxies, Voting of 

15 35

PSI Upsilon (PSI U) 

15 36

The Pub 

15 37

Publications, Bowdoin College 

15 38

Public Relations and Publications 

15 39-40

Purchasing 

15 41

Purvin, Jonathan - Claim 

15 42

Quasi - Endowment Funds 

15 43

Registration Statistics Fall, 1969 

15 44

Rehabilitation Act of 1973 - Correspondence 

15 45

Reregistration of Securities - "Bowdoin & Co." 

15 46

Reregistration of Securities - Martha P. Reed Trusts 

15 47

Retention of Records 

16 1

Riley Insurance (Correspondence) 

16 2

Robinson Gateway - 1955 

16 3

Rockefeller Foundation 

16 4

Rowing Association Insurance 

16 5

Rugged Individualism - 1960 

16 6

Salary Advances Policy 

16 7

Salary Letters - Samples Faculty and Officers 

16 8

Saltwater College 

16 9

The Saratoga Associates 

16 10

Science Building 

16 11

Sculpture Committee 

16 12

Section 504 

16 13-14

Security (Campus) 

16 15

Security Correspondence 

16 16

Security Office 

16 17

Seguin Island 

16 18

Service Bureau 

16 19

Service Bureau Expenses 

16 20

Sewer Permit - 1961 

16 21

Sexual Harassment 

16 22

Sexual Harassment and Sexual Assault, Board for 

16 23

Shepley Bulfinch Richardson and Abbot 

16 24

Sills Biography 

16 25

Smith Auditorium 

16 26

Smithsonian Institution 

16 27

Subcommittee on Social Responsibility March 2 and May 23, 1985 

16 28

Social Responsibility July 17, 1985 (Boston) 

16 29

Social Responsibility November 1, 1985 

16 30

Social Responsibility 2/1/86 ( at Brunswick) 

16 31

Social Responsibility March 4, 1986 (4:30 PM - Fessenden) 

16 32-33

Social Responsibility May 3, 1986 

16 34

Social Responsibility 2/13/87 

16 35

Subcommittee on Social Responsibility October 9, 1987 

16 36

Subcommittee on Social Responsibility Ocotober 28, 1988 

16 37

Subcommittee on Social Responsibility February 10, 1989 

16 38

Subcommittee on Social Responsibility March 3, 1990 

16 39

Social Responsibility March 3, 1989 

16 40

Subcommittee on Social Responsibility March 4, 1989 

16 41

Subcommittee on Social Responsibility May 26, 1990 

16 42

Social Responsibility 1991 

16 43

Subcommittee on Social Responsibility General 

16 44

Southern Maine Executives Association 

16 45

32 South Street- Caldwell Pty. 

17 1-2

Spending Formula 1987 

17 3-6

Spending Formula 

17 7-8

Spending Formula (Position Paper) 

17 9

State Street Bank and Trust 

17 10-11

State Street Bank and Trust Co. (Custodian Service) 

17 12

Stowe House Proposal (Matthews) 

17 13

Student House Insurance 

17 14

Student Health Insurance 

17 15

Student Health Insurance Services 

17 16

Student Housing 

17 17

Student Housing, Operating Costs 

17 18

Student Labor 

17 19

Student Loan Corporation 

17 20

Student and Parental Releases 

17 21

Student Payroll 

17 22

Summer Hours 

17 23

Summer Programs 

17 24

Tax Exemption (Excise) 

17 25

Tax Exemption- U.S. Treasury Income Tax Rulings 

17 26

Tax Exemption- New York City Amusement Tax 1961 

17 27-28

Teamsters 

17 29

Telecommunications 

17 30-31

Telephones 

17 32

Telephone System 

17 33

Theta Delta Chi (TD) 

17 34

Thorndike Oak, Junior 1952 

17 35

Thulen Property (Herbert A.) 

17 36

TIAA - General Correspondence and Booklets 

17 37

TIAA - Retirement Benefit Formula 

17 38

TIAA/CREF - Employee Benefits Cost Survey 1984-1986 

17 39

Title IX - Education Amendments 

18 1

Total Return Fund 

18 2

Travel Agency 

18 3

Travel Agency Hewins Consultants, Inc. 

18 4

Travel - Background Data 

18 5

Travel - Campus Education 

18 6

Travel - Agency Relations 

18 7-8

Travel - Hewins Activity Report 

18 9

Travel - Hewins (General) 

18 10

Travel - Bates College 

18 11

Travel - Bidder Proposals/Materials 

18 12

Rental Income, Hewins Travel Acct. # 52455 

18 13

General Correspondance 

18 14

Travel - Traveler Info Forms 

18 15

Travel - Space Program 

18 16-17

Travel - Other Schools 

18 17a

Travel Program, 2004 

18 18

Treasurer's Office 

18 19

Treasurer's Report - General 

18 20

Treasurer's Staff Meetings 

18 21

Tuition History 

18 22

The Tuition Plan, Inc. 

18 23

University of Southern Maine 

18 24

Unrelated Business Income Tax 

18 25

Unrestricted Bequests 

18 26

Venture Capital 

18 27

Venture Capital Investments 

18 28

Verrill and Dana 1983- 

18 29

Verrill, Dana, Walker, Philbrick and Whitehouse 

18 30

Voluntary Service Program 

18 31

Wage and Benefits Survey 

18 32

Waste Disposal 

18 33

Weather emergencies memos, 1996, 2004, 2010- 

18 34

Wellness Programs 

18 35-36

Wiley Review 1986 - Various 

18 37

Workshop-Budget and Accounting 

18 38

Working Capital Analysis 2/8/88 

18 39

Worthless Securities 

18 40

Wrestling Facility, 1985-1995 

18 41

Xerox Corp. 

18 42

Zeta Psi (Zete) 


1.15.3: Investment Committee Meeting Files, 1982-   4.0 linear feet.

Series Description:

Records of meetings of the Investment Committee and subcommittees from 1982-90 monitoring different investment funds and committments; planning by the committee on investments.

Arrangement:

Arranged chronologically.

Access Restrictions:

Closed for 20 years from date of creation.

Box Folder
1 1

11/12/1982 

1 2

12/6/1982 

1 3

2/11/1983 

1 4

5/13/1983 

1 5

8/12/1983 

1 6

11/11/1983 

1 7

2/17/1984 

1 8

5/11/1984 

1 9

8/20/1984 

1 10

11/16/1984 

1 11

2/15/1985 

1 12

5/10/1985 

1 13

8/23/1985 

1 14

11/15/1985 

1 15

2/21/1986 

1 16

5/9/1986 

1 17

8/22/1986 

1 18

[11/14/86] 

1 19

2/27/1987 

1 20

5/8/1987 

1 21

9/11/1987 

1 22

11/13/1987 

2 1

1/20/1988 

2 2-3

2/12/88(cancelled) 

2 4

5/13/1988 

2 5-6

9/23/1988 

2 7

10/23/1988 

2 8-9

11/18/1988 

2 10-11

2/10/1989 

2 12-13

3/4/1989 

2 14-15

5/12/1989 

2 16-17

9/8/1989 

2 18-19

11/10/1989 

3 1

2/9/1990 

3 2

5/11/1990 

3 3

6/19/1990 

3 4

9/14/1990 

3 5-6

11/9/1990 

3 7-8

Fiscal 1991 

3 9

9/6/1991 

3 10

2/7/1992 


1.15.4: Student Housing Files, 1972-1973   3.0 linear feet.

Series Description:

Contains files dating from 1972-73 regarding acquisition, renovation, building and maintenance of two units of student housing for Bowdoin: Pine Street and Harpswell Street. Includes Student Housing Committee files; H.U.D. (U.S. Housing and Urban Development) publications, contracts, inspection reports which document Bowdoin's participation in the H.U.D. loan program.

Arrangement:

Arranged alphabetically.

Access Restrictions:

Closed for 20 years from date of creation.

Box Folder
1 1

Preliminary application to HUD 

1 2

[HUD application] 

1 3

Advertisement for bids #1 

1 4

Advertisement for bids #2 

1 5

Aldrich proposal 

1 6

Apartment project 

1 7

Brochures 

1 8

Letters to Mr. Buchanan 

1 9

Building permit 

1 10

C.I.T. proposal 

1 11

Harry C. Crooker Inc. 

1 12

Correspondence with interested construction Co.s 

1 13-14

Design Five 

1 15

Design Five change order drawings 

1 16

Dormitories: capacity & statistics 

1 17

Great Eastern progress payment reports 

1 18

Easement to Central Maine Power 

1 19

Grant agreement H.U.D. 

1 20

HUD approval 

1 21

Estimated finances 

1 22

Executive Committee votes 

1 23

Furnishings 

1 24

Great Eastern building proposal 

1 25

Heating 

1 26

HUB testing laboratories 

1 27

H.U.D. pre-construction confer. 

1 28

Undergraduate Housing Committee Hyde Hall 

1 29

Undergraduate Housing Committee - Minutes of Meetings 

1 30

Committee on Student Housing - Facilities 

1 31

Kuras & Co. porposal 

1 32

Open House 

1 33

Landscaping services 

1 34

Liqidated damages clause of the limp sum contracts 

1 35

Miscellaneous 

1 36

Payrolls - project 

1 37

Pine Street site 

1 38

James Pleat 

1 39

Plumbing approval 

1 40

Protest letters 

1 41

Public safety approval 

1 42

Rules and regulations 

1 43

Site plans, Harpswell St., Pine St. 

1 44

Stowe House proposal 

1 45

Sub-contractors 

1 46

Equal employment opportunity 

1 47

Sylvester proposal 

1 48

Telephones 

1 49

Wage rates HUD 

1 50

Peter B. Webster 

1 51

Wright, Pierce & Whitmore 

1 52

Wright Pierce - Invoices & prints 

1 53

Wright Pierce Barnes and Wyman 

1 54

Wright Pierce punch list 

1 55

Zoning requirements 


1.15.6: Investment Reconciliation Statements, 1986-   3.0 linear feet.

Series Description:

Quarterly internal reconciliations of investment figures, 1986-90. Working documents used in the preparation of the yearly financial report.

Arrangement:

Arranged chronologically.

Access Restrictions:

Closed for 20 years from date of creation.

Box
1

1988-1989 

2

1990-1991 


1.15.7: Recommended Budgets Presented to the Board of Trustees, 1995-   0.5 linear feet.

Sereis Description:

Recommended budgets for the fiscal year as presented to the Board of Trustees.

Arrangement:

Arranged chronologically.

Box Folder
1 1

1995-1996 

1 2

1996-1997 

1 3

1997-1998 

1 4

1998-1999 

1 5

1999-2000 

1 6

2000-2001 

1 7

2005-2006 


1.15.8: Reengineering, Records and Publications, 1996-   0.25 linear feet.

Series Description:

Information about the reengineering project.

Arrangement:

Arranged chronologically.

Box Folder
1 1

October 1996-