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Policies

All researchers must register annually and provide photographic identification.

Materials can only be used in the Reading Room.

The following items are allowed in the Reading Room:

  • Pencils
  • Paper
  • Laptops

The following items are prohibited in the Reading Room:

  • Pens
  • Bags
  • Coats

Staff reserve the right to inspect anything brought into the Reading Room.

Materials must be handled with care. Staff will instruct on proper handling techniques.

Researchers are permitted to take cell phone and digital photos for personal research use only. Such images may not be published, posted online, or otherwise distributed without written permission.

All photocopy and duplication requests are completed by staff. See Duplication Policy for more information.

In collecting and administering collections, we adhere to the U.S. Copyright Law, the Federal Educational Rights and Privacy Act, donor restrictions, and the code of ethics of the Society of American Archivists and the ACRL.

We offer a variety of reproduction options to make it easy to use our collections.

If you need a scan or copy, start by completing a reproduction request form.

You can pay with check or cash. Pre-payment is required.

We respond in the order in which requests were received, usually within two weeks.

We will do our best to fulfil your order, but keep in mind that some things cannot be copied due to donor restrictions, preservation concerns, and/or copyright law.

If you are onsite and want to take photos, ask us. We field those requests individually.

And, let us know if you plan to publish something in either print or online. Obtaining a copy or image does not grant you the right to publish, so talk to us first about copyright and who needs to approve your request. For more information, see Permission to Publish.

Photocopy or scan (standard quality on multipurpose machine) $.10/page
Scan (publication quality on flatbed) $10/page
Audio digitization $15/item or at vendor cost, if applicable
Video digitization $25/item or at vendor cost, if applicable
Phonograph digitization $25/item or at vendor cost, if applicable
Shipping and handling (mail order only) $5

Content available in Bowdoin’s Image Gallery may be used for educational, research, and non-commercial purposes without our written permission.  Please cite such items as:

Courtesy of the George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine.

For all other materials and for all commercial uses, including of content within the Image Gallery, you will need to obtain written permission from Special Collections & Archives. Please email us with the following information:

  • Details about the materials you wish to reproduce
  • Title of your publication, website, etc.
  • Publisher
  • Anticipated publication date
  • Print run or distribution plan

Requests for permission to publish are considered on a case-by-case basis and are granted for one-time, nonexclusive use.

Permissions are contingent upon receipt of applicable fees, as stated below, or as negotiated with the Director:

  Fewer than 1,000 copies More than 1,000 copies
Not for profit No charge $50.00 per image
For profit $50.00 per image $100.00 per image

Publication fees do not include the cost of image duplication; please see Reproductions for more information.

When copyright is held outside Bowdoin College, our permission to publish does not extend to copyright. The applicant accepts all responsibility for obtaining the required permission from copyright holders in order to publish materials protected by copyright law.

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