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Faculty: records, minutes, and reports (A01.07)

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Title:
Faculty: records, minutes, and reports
Creator:
Bowdoin College. Faculty.
ID:
A01.07
Date [inclusive]:
1805-
Extent:
14.05 linear feet
Language:
English
Repository:
George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011
Access Restrictions:

Some material restricted. Consult finding aid for specific information.

Preferred Citation:

Faculty: Records, Minutes and Reports, George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine

During the early years of the college, there was little distinction between faculty and administration. The executive government consisted of the president, the teaching faculty and the librarian of the college. This group debated curriculum and discipline questions and drafted the annual report to the Visiting Committee of the Board of Trustees. By 1875, this role of the executive government was superseded by the faculty meeting, although the records of the two groups overlap for a period of four years. As the college administration expanded, the faculty meeting became more concerned with academic matters and less with administrative policies. The president traditionally sat as head of the faculty. Official minutes of faculty meetings are held by the Office of the Dean for Academic Affairs until deposited in the archives. Copies of official reports of faculty committees are deposited in the archives when they are submitted to the faculty.

Records of the faculty begin with the records of executive government in 1805 and continue through the records of the faculty, the reports of the faculty and minutes of faculty meetings, as well as reports presented to the faculty at meetings. Each series documents the governing of the college by the president and faculty. Records of specific faculty committees are also represented, especially the Committee on Educational Policy (CEP), the Recording Committee and the Lectures and Concerts Committee.

Series Description:

The records of the executive government document the governing of the College by the president and faculty. They include minutes of meetings and votes of the group on curriculum, appointments, and disciplinary matters, including the "drill rebellion" of 1874. The executive government was also responsible for drafting the annual report to the Visiting Committee of the Governing Boards.

The dates of volumes 4 and 5 overlap the dates of volumes 2 and 3, but each volume is distinct; volumes 4 and 5 are Records of the Executive Government - Miscellaneous. By 1874, the Executive Government was replaced by the faculty meeting although the records of the groups overlap for a period of four years.

Arrangement:

Arranged chronologically.

General Note:

Photocopies of volumes 1-4 are available for patron use. The records of the executive government [volumes 1-5] are also available on microfilm.

Access Restrictions:

No restrictions.

Records of Executive Government, 1805-1875 [v.1-5], microfilm (35 mm, 1 reel)

Microfilm

Records of Executive Government, 1805-1820

Volume 1

Records of Executive Government, 1805-1820 (photocopies - v.1)

Box 1

Records of Executive Government, 1805-1831 (photocopies - v.1-2)

Box 2

Records of Ex[ecutive] Gov[ernment], 1821-1831

Volume 2

Records of Ex[ecutive] Gov[ernment], 1831-1875

Volume 3

Records of Ex[ecutive] Gov[ernment] - Miscellaneous, 1825-1848

Volume 4

Records of Executive Government, 1831-1875 and Records of Executive Government - Miscellaneous, 1825-1848 (photocopies - v.3-4)

Box 3

Records of Executive Government - Miscellaneous, 1849-1868

Volume 5

Series Description:

This series contains the official minutes of faculty meetings at Bowdoin College from 1871. May also contain information on votes taken at meetings and reports to the faculty by various committees. Minutes after 1991 can also be found in the Faculty committees series.

Arrangement:

Arranged chronologically.

General Note:

Faculty minutes, 1871-1907 are also available on microfilm.

Access Restrictions:

Closed for 20 years from date of creation.

Faculty Records [minutes], 1871-1907 [v.1-4,5], microfilm (35 mm, 1 reel)

Microfilm

Faculty Records, 1871-1876

Volume 1

Faculty Records, 1876-1884

Volume 2

Faculty Records, 1884-1894

Volume 3

Faculty Records, 1894-1900; Index, 1894-1900

Volume 4,4a

Faculty Records, Sept. 1900-June 1907

Volume 5

Faculty Records, June 1907-Apr. 1915

Volume 6

Faculty Records, May 1915-Dec. 1919

Volume 7

Faculty Records, 1920-[June 1940]

Volume 8

Faculty Records, 1940-[Apr. 1956]

Volume 9

Faculty Records, 1956-[1968]

Volume 10

Faculty Records, 1969-[1979]

Volume 11

Faculty Records, 1980-[1990]

Volume 12

Faculty Records, 1992 [Feb. 11, 1991-Oct 11, 1994]

Volume 13

Faculty Meeting Minutes: Electronic files, November 1994-present (incomplete coverage)

AV ArchCD Box 1

Faculty Meeting Minutes Nov 1994 - Dec 1995

Box 1 Folder 1

Faculty Meeting Minutes Feb 1996 - May 1997

Box 1 Folder 2

Faculty Meeting Minutes Sep 1997 - May 1998

Box 1 Folder 3

Faculty Meeting Minutes Sep 1998 - May 1999

Box 1 Folder 4

Faculty Meeting Minutes Sep 1999 - Dec 1999

Box 1 Folder 5

Faculty Meeting Minutes Feb 2000 - May 2000

Box 1 Folder 6

Faculty Meeting Minutes Sep 2000 - May 2001

Box 1 Folder 7

Faculty Meeting Minutes Sep 2001 - May 2002

Box 1 Folder 8

Faculty Meeting Minutes Sep 2002 - May 2003

Box 1 Folder 9

Faculty Meeting Minutes Sep 2003 - May 2004

Box 1 Folder 10

Faculty Meeting Minutes Sep 2004 - May 2005

Box 1 Folder 11

Faculty Meeting Minutes Sep 2005 - May 2006

Box 1 Folder 12

Faculty Meeting Minutes Sep 2006 - May 2007

Box 1 Folder 13

Faculty Meeting Minutes Sep 2007 - May 2008

Box 1 Folder 14

Faculty Meeting Minutes Sep 2008 - May 2009

Box 2 Folder 1

Faculty Meeting Minutes Sep 2009 - May 2010

Box 2 Folder 2

Faculty Meeting Minutes Sep 2010 - May 2011

Box 2 Folder 3

Faculty Meeting Minutes Sep 2011 - May 2012

Box 2 Folder 4

Faculty Meeting Minutes Sep 2012 - May 2013

Box 2 Folder 5

Faculty Meeting Minutes Sep 2013 - May 2014

Box 2 Folder 6

Faculty Meeting Minutes Sep 2014 - May 2015

Box 2 Folder 7

Faculty Meeting Minutes Sep 2015 - May 2016

Box 2 Folder 8

Faculty Meeting Minutes Sep 2016 - May 2017

Box 2 Folder 9

Series Description:

This series contains official reports of faculty committees. From 1974 through 1994, the official reports of faculty were held by the faculty clerk until deposited in the archives. From 1994, copies of reports are deposited in the archives upon submission to the faculty. Also included are some agendas and duplicate copies of faculty meeting minutes. Beginning with the 2010-2011 academic year, the records include lists of faculty committees and their members.

Arrangement:

Arranged chronologically.

Access Restrictions:

Closed for 20 years from date of creation.

1927-1928 - 1949-1950

Box 1

1950-1951 - 1960-1961

Box 2

1960-1961 - December 1964

Box 3

1965 Jan - 1967 Jun

Box 4

1967 Dec - 1970 Oct

Box 5

1970 Dec - 1973 Feb

Box 6

1973 Mar - 1975 May

Box 7

1975/1976 - 1981 May

Box 8

1981 Sep - 1997 May

Box 9

1997/1998 - 2006 May

Box 10

2006 Sep - 2013 May

Box 11

2013 Sep -

Box 12

Series Description:

This series contains agendas and minutes of Curriculum and Educational Policy (CEP) Committee meetings from 1953. The committee is responsible for curriculum development and revision including the assessment of courses of study, methods of instruction, admissions standards and degree and major requirements. The committee consists of faculty members, administrative staff and undergraduate representatives.

For additional information on the CEP, see the Office of the Dean for Academic Affairs.

Arrangement:

Arranged chronologically.

Access Restrictions:

Closed for 20 years from date of creation.

Minutes of the CEP Committee Oct 22, 1953- May 16, 1966

Volume 1

Minutes of the CEP Committee Oct 1966- Jan 1971

Volume 2

Minutes of the CEP Committee Feb 1971- Mar 1975

Volume 3

Minutes of the CEP Committee Mar 17, 1975- Mar 3, 1986

Volume 4

Minutes of the CEP Committee 1986-1990

Volume 5

CEP Minutes and Reports, 1991-1992

Volume 6

CEP Minutes and Reports, 1992-1993

Volume 7

CEP Minutes and Reports, 1993-May 1995

Volume 8

CEP Minutes 1997-May 1998

Volume 9

1998 Sep - 1999 Mar, CEP minutes

Box 1 Folder 1

1999 Sep - 2000 Apr, CEP minutes

Box 1 Folder 2

2000 Sep - 2001 May, CEP minutes

Box 1 Folder 3

2001 Sep - 2002 May, CEP minutes

Box 1 Folder 4

2002 Sep - 2003 Apr, CEP minutes

Box 1 Folder 5

2003 Sep - 2004 May, CEP minutes

Box 1 Folder 6

2004 Sep - 2005 May, CEP minutes

Box 1 Folder 7

2005 Sep - 2006 May, CEP minutes

Box 1 Folder 8

2006 Sep - 2007 May, CEP minutes

Box 1 Folder 9

2007 Sep - 2008 Apr, CEP minutes

Box 1 Folder 10

2008 Sep - 2009 May, CEP minutes

Box 1 Folder 11

2009 Sep - 2010 May, CEP minutes

Box 1 Folder 12

2010 Sep - 2011 May, CEP minutes

Box 1 Folder 13

2011 Sep - 2012 May, CEP minutes

Box 1 Folder 14

2012 Sep - 2013 May, CEP minutes

Box 1 Folder 15

2013 Sep - 2014 May, CEP minutes

Box 2 Folder 1

2014 Sep - 2015 May, CEP Minutes

Box 2 Folder 2

2015 Sep - 2016 May, CEP Minutes

Box 2 Folder 3

2016 Sep - 2017 May, CEP Minutes

Box 2 Folder 4

Series Description:

This series contains the records of the Study Committee on Graduate Programs from 1966-68. Made possible by a grant from the Research Corporation of New York City, the study was undertaken to examine the feasibility of implementing graduate programs at Bowdoin as one of many possible ways to direct college growth. The final report was published in June 1968. The committee's recommendation for the creation of a General Academic Council to plan future academic programs was never implemented.

Arrangement:

Arranged by subject.

Access Restrictions:

No restrictions.

Final Report of the Faculty Study Committee on Graduate Programs Jun 1968 (2 copies)

Volume 1

Final Report of the Faculty Study Committee on Graduate Programs Jun 1968 (without appendix)

Volume 2

Meeting notes March 1966-May 1967

Box 1 Folder 1

Meeting notes October 1967-May 1968

Box 1 Folder 2

Departments: Biology

Box 1 Folder 3

Departments: Chemistry

Box 1 Folder 4

Departments: Physics

Box 1 Folder 5

Departments: Psychology

Box 1 Folder 6

Departments: Miscellaneous information

Box 1 Folder 7

Alumni opinion

Box 1 Folder 8

Bates and Colby

Box 1 Folder 9

Claremont Group

Box 1 Folder 10

Dartmouth

Box 1 Folder 11

Maine Medical Center

Box 1 Folder 12

Princeton

Box 1 Folder 13

UMO, UMP, Gorham

Box 1 Folder 14

Wesleyan

Box 1 Folder 15

Graduate Programs: Miscellaneous

Box 2 Folder 1

Symposium, Planning

Box 2 Folder 2

Symposium, News Items and Reports

Box 2 Folder 3

Symposium, Responses and Reactions

Box 2 Folder 4

President Coles and Acting President Daggett

Box 2 Folder 5

Reasearch Corporation

Box 2 Folder 6

Government Agencies

Box 2 Folder 7

Miscellaneous material

Box 2 Folder 8

Miscellanneous articles

Box 2 Folder 9

Series Description:

This series contains the minutes and records of the faculty Recording Committee from 1911. The first listing of this committee occurs in the 1901 college catalogue, although it is possible that the committee existed before that date.

It appears that the committee's purpose is to approve or deny requests for: changes in majors or grades, study away from Bowdoin, waiving requirements, independent study, self-designed majors, residency requirements, leaves of absence, etc. The committee also approves or denies exceptions to latin honors requirements such as students with an "F" or students who did not reside on campus a minimum amount of time and lists those who graduate.

Arrangement:

Arranged chronologically.

Access Restrictions:

Closed for 75 years from date of creation.

1911-1927

Volume 1

1927-1954

Volume 2

[loose papers removed from Volume 1]

Box 1 Folder 1

[loose papers removed from Volume 2]

Box 1 Folder 2

Minutes 1977-1980

Box 1 Folder 3

Minutes 1980-1981

Box 1 Folder 4

Minutes 1981-1982

Box 1 Folder 5

1982-1983

Box 1 Folder 6

Series Description:

This series contains minutes of the faculty's Library Committee, which consults with the College librarian and makes recommendations relative to the operation and services of the libraries.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Minutes of the Library Committee, 1958-1959

Volume 1

Series Description:

The Lectures and Concerts Committee is a faculty committee with staff and student representation which reviews applications from faculty for assistance in funding lectures and concerts. The funds, from the College's operating budget and the Jacob Jasper Stahl Fund, are designated to support lectures or performances that would enhance the regular instruction of the College in the areas of art, letters, life, philosophy or culture. This series contains the committee's annual report to faculty as well as approved applications for funds. Other material relating to the committee may be found in the records of the Dean for Academic Affairs.

Arrangement:

Arranged chronologically.

Access Restrictions:

Closed for 20 years from date of creation.

Lectures and Concerts Committee, 1873-1990

Box 1 Folder 1

Lectures and Concerts Committee, 1999-2000

Box 1 Folder 2

Lectures and Concerts Committee, 2000-2001

Box 1 Folder 3
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