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Guide to the Board of Trustees Votes and Records, 1788-

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Title:
Board of Trustees: votes and records
Creator:
Bowdoin College
ID:
A01.01
Date [inclusive]:
1788-
Extent:
51.5 Linear Feet
Repository:
George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011
Access Restrictions:

Some material restricted. Consult series descriptions for specific restrictions.

Accruals Note:

Accruals of minutes and votes received annually.

Preferred Citation:

Board of Trustees: Votes and Records, George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine

The Governing Boards originally consisted of the Board of Trustees and the Board of Overseers. This bicameral system was created by the Charter of Bowdoin College in 1794. Most votes of the Trustees needed approval by the Overseers, who also approved the Chair of the Board of Trustees. In 1996, the charter was amended to abolish the Board of Overseers and establish a single governing unit, the Board of Trustees. Currently, the Board must meet three times each year, with one of the meetings held during Commencement week. Student charges are fixed by the Board, as is the College budget. The Board also has the power to appoint the President, Deans, and faculty, and grant or deny tenure to the faculty. The Board receives reports each year from its own committees and from the President of the College and the Treasurer of the College, among others.

The records of the Board of Trustees are the official records of Bowdoin College. Included in the records are the official minutes of the meetings of the Board of Trustees and the Board of Overseers (until 1996), and records of their votes, policies and decisions. There is a collection of printed by-laws and rules dating from 1817 to the present that document the changes in the nature and scope of the Boards' interests and power. There is biographical information on Board members, and printed directories of members. Also included are committee records and reports from both temporary and long-standing Board committees. See the series list for available committee records. Additional Governing Boards material can be found in the collections of the Office of the President: Administrative Records.

Series Description:

This series contains charter, by-laws, rules and regulations and subsequent revisions. These are copies of documents in the minutes of the Board of Trustees and the Board of Overseers prior to 1996 and the Board of Trustees thereafter. The bulk of this series is pamphlets printed by the college. Also included are statements of rules of student conduct produced by the college from 1817 and early documents related to the establishment of the college in 1794. The earliest bound volume is an 1808 manuscript by John Abbott, Overseer and Trustee and College Librarian from 1802 to 1824.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

MA House and Senate Journals relating to the chartering of the College, 1788 Nov 22 - 1794 Jun 24 (ms. extracts, ca. 1887)

box 1 folder 1

Extracts from the Journal of the Senate, 1788 Nov 22 - 1794 Jun 24

box 1 folder 2

Acts and Laws Passed by the General Court of MA including the "Act to Establish a College in the Town of Brunswick," 24 Jun 1794 (1 ms. copy, certified 4 Dec 1794; 2 published copies, Boston: Adams and Larkin, 1794)

vault-box 1

Facsimile of Bowdoin College Charter 1794;`Negative' of Facsimile of Charter 1794; Copy of the Offer of the College; List of Bowdoin presidents - poster form

ovsz-box 1

Act of Incorporation: Laws, Rules, etc. of Bowdoin College, [Mss. John Abbott], 1808

volume 1

Laws of Bowdoin College [1817-1876]

volume 2

Laws of Bowdoin College, Printed by E. Goodale, 1817. [c.2]

box 1 folder 4

Incorporation Act of Bowdoin College, 1818. [c.4]

box 1 folder 5

Draft of the Laws of Bowdoin College with revisions, 1824 Aug 30

box 1 folder 6

Laws of Bowdoin College in the State of Maine, Printed by J. Griffin, 1824. [c.2]

box 1 folder 7

Laws of Bowdoin College, Printed by J. Griffin, 1825. [c.2]

box 1 folder 8

Acts Relative to Bowdoin College and the Standing Rules and Orders of the Overseers of the College, 1826. [c.2]

box 1 folder 9

State of Maine reports referencing Bowdoin College, 1828-1829, 1831, 1833

box 1 folder 10

Laws of Bowdoin College in the State of Maine, Published by J. Griffin, Bowdoin Press, 1830.

box 1 folder 11

Papers Relating to the Powers of the Corporations of Bowdoin College, Printed by J. Griffin, 1831. [c.2]

box 1 folder 12

Laws of Bowdoin College, Printed by J. Griffin, 1832.

box 1 folder 13

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1837. [c.2]

box 1 folder 14

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1844. [c.2]

box 1 folder 15

Charter of Bowdoin College, Press of J. Griffin, 1850. [c.3]

box 1 folder 16

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1855. [c.2]

box 1 folder 17

Rules and Regulations Relating to Several Laws of Bowdoin College, 1858. [c.2]

box 1 folder 18

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1863. [c.2]

box 1 folder 19

Laws of Bowdoin College, Press of J. Griffin, 1868. [c.2]

box 1 folder 20

Laws of Bowdoin College, Press of J. Griffin, 1873. [c.2]

box 1 folder 21

Notices and amendments, 1874-1966, n.d.

box 1 folder 22

Regulations of Bowdoin College, Telegraph Printing Office, 1875.

box 1 folder 23

Charter of Bowdoin College, Printed by A.G. Tenney, 1876.

box 2 folder 1

Articles of Agreement Between the Faculty and Students of Bowdoin College, for the Administration of Justice in the College, 1883

box 2 folder 2

Bowdoin College Regulations, 1883

box 2 folder 3

Bowdoin College Regulations, 1884.

box 2 folder 4

Bowdoin College Regulations, 1887.

box 2 folder 5

Report of a Committee of the Overseers of Bowdoin College on a Proposition to Amend the Charter of the College, 1888.

box 2 folder 6

Bowdoin College Regulations, 1890. [c.2]

box 2 folder 7

Bowdoin College Regulations, 1895.

box 2 folder 8

Charters, Laws, and Regulations of Bowdoin College and the Medical School of Maine Together With Standing Rules and Orders of the Board of Overseers and Plan for Nominating Overseers by the Alumni, Printed By Order of the Boards, 1898. [c.2]

box 2 folder 9

Bowdoin College Regulations, 1899.

box 2 folder 10

Regulations of Bowdoin College, 1905.

box 2 folder 11

Charters, Laws, and Regulations of Bowdoin College and of the Bowdoin Medical School Together With Standing Rules and Orders of the Board of Overseers and Plan for Nominating Overseers by the Alumni, Printed by Order of the Boards, 1919. [c.2]

box 2 folder 12

Charters and By-Laws of Bowdoin College, Printed by order of the President and Trustees with the approval of the Overseers, 1924. [c.3]

box 2 folder 13

Charters and By-Laws of Bowdoin College, Printed by order of the President and Trustees with the approval of the Overseers, 1933. [c.2]

box 2 folder 14

Rules of the Overseers of Bowdoin College As Adopted 14 June 1940.

box 2 folder 15

Charters and By-Laws of Bowdoin College, 1941.

box 2 folder 16

Charter for Sesquicentenial, 1944

ovsz-box 1

Rules of the Overseers of Bowdoin College As Adopted 14 June 1940, with amendments, 1947, 1953.

box 2 folder 17

Charter, By-Laws, and Retirement Plans of Bowdoin College, Corrected to 1948. [c.2]

box 2 folder 18

Charter and By-Laws, 30 June 1960.

box 2 folder 19

Charter and By-Laws, 30 June 1963.

box 2 folder 20

Charter and By-Laws, 1 July 1966.

box 3 folder 1

Rules of the Overseers of Bowdoin College, 8 June 1967.

box 3 folder 2

Rules of the Overseers, 4 June 1971

box 3 folder 3

Charter, 1 July 1971.

box 3 folder 4

By-Laws, 1 July 1971.

box 3 folder 5

By-Laws, 1 June 1972.

box 3 folder 6

By-Laws, 25 January 1974.

box 3 folder 7

Charter, 25 January 1974.

box 3 folder 8

Rules of the Overseers, January 1975.

box 3 folder 9

By-Laws, 25 May 1978.

box 3 folder 10

Rules of the Overseers, 26 May 1978.

box 3 folder 11

Charter, 3 August 1978.

box 3 folder 12

By-Laws, 25 May 1979.

box 3 folder 13

By-Laws, 22 May 1980.

box 3 folder 14

By-Laws, 22 May 1981.

box 3 folder 15

By-Laws, 22 May 1992.

box 3 folder 16

By-Laws, 27 May 1994

box 3 folder 17

By-Laws, 24 May 1996

box 3 folder 18

Charter (new certified copy), August 1996.

box 3 folder 19

Charter (ceremonial copy), August 1996

ovsz-box 1

By-Laws, 21 October 2000.

box 3 folder 20

By-Laws, 19 October 2002

box 3 folder 21

By-Laws, 1 November 2002

box 3 folder 22

Series Description:

This series contains historical College records and correspondence dating from 1788. Box one includes a letter from Joseph McKeen stating his conditions for accepting the presidency of the College, a letter concerning the removal of William Allen from the presidency, and other general historical College records. The material in box two is specific to the founding of the College and includes a list, compiled in 1944, of founding documents held by the Massachusetts Commonwealth Archives.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

1792 Jun 19, list of papers in the Archives of Massachusetts relating to Bowdoin College

box 1 folder 1

1793 Mar 22 - 1794 Jun 24, list of legislative measures establishing the College

box 1 folder 2

1794 Jun 24, list of Overseers with additions to 1796, and summary of act of establishment

box 1 folder 3

1794 Jun 27, James Bowdoin to the Overseers and response from Overseers, 1794 Dec 27

box 1 folder 4

1795 Jan 16, Sam Deane to James Bowdoin re: Trustees

box 1 folder 5

1795 Jun 11, Alden Bradford to Sam Deane re: College seal

box 1 folder 6

1796-1797, replies of those appointed to Board of Overseers and Trustees

box 1 folder 7

1797 Jun 17, Charles Turner to George Thatcher

box 1 folder 8

1797 Nov 7, John Dunlap to Secretary of Board of Overseers

box 1 folder 9

1798, petition of Board of Overseers to the Senate and House of Massachusetts

box 1 folder 10

1798 Apr 25, John Frothingham's account of the petition of Board of Overseers to Commonwealth of Massachusetts

box 1 folder 11

1798 Nov 14, fragment of Justice Parson's certificate

box 1 folder 12

1799 Sep 2, Oct 26, letters concerning boards

box 1 folder 13

1800 Apr 21-1800 Dec 25, letters concerning boards

box 1 folder 14

1800 Aug 12, College writ of action against borrowers, signed by Sam Freeman

box 1 folder 15

1801 Jun 1, acceptance of Jeremiah Bailey to Board of Overseers

box 1 folder 16

1801 Jun 10, Jon Ellis to Mark Langdon Hill re: Overseers meeting

box 1 folder 17

1802 Mar 31-1802 Jul 10, letters concerning election of Joseph McKeen as president of the College

box 1 folder 18

1802 Apr 20, Joseph McKeen to the Trustees and Overseers re: conditions for his presidency

box 1 folder 19

1802 May 8, Joseph McKeen to James Bowdoin

box 1 folder 20

1802 May 20, John Abbot to Trustees and Overseers re: acceptance of professorship of languages

box 1 folder 21

1804 May 19, John Hyde's excuse for absence from Overseers' meeting

box 1 folder 22

1804 Sep 28, James Bowdoin resigns his presidency on Board of Overseers

box 1 folder 23

1805 Aug 31, Sam Wilde's apology for missing an Overseers' meeting

box 1 folder 24

1809 May 16, report on mineral cabinet given to Overseers

box 1 folder 25

1810 May 15, Parker Cleaveland's report on minerals

box 1 folder 26

1810 Dec 28, Overseers' present list of rules for boarding students

box 1 folder 27

1811 Jan 14, agreement of Overseers and Trustees with Thomas S. Estabrook to house students

box 1 folder 28

1811 Nov 18, vote that John Abbot be in charge of J. Bowdoin's books

box 1 folder 29

1811 Dec 3, John Abbot's acknowledgement of receiving J. Bowdoin's library

box 1 folder 30

1813 May, report on cabinet of minerals from Parker Cleaveland

box 1 folder 31

1813 Aug 31, Samuel Moody's letter of resignation from the Board of Overseers

box 1 folder 32

1813 Sep 1, Samuel Deane's letter of resignation

box 1 folder 33

1814 Dec 12, Benjamin Porter's letter of resignation

box 1 folder 34

1816 May 21, Parker Cleaveland's request to paint the cabinet of minerals

box 1 folder 35

1817, Order of the Day at Commencement

box 1 folder 36

1817 Sep, J. Appleton's certificate of Overseer members who attended examination

box 1 folder 37

1820 Jun 12, resolution on the petition of Trustees and Overseers

box 1 folder 38

ca. 1820, list of old and new members of the Board of Trustees

box 1 folder 39

1822 Mar 11, Trustees' notice of Maine Hall fire, requesting relief

box 1 folder 40

1822 Aug 20, Thaddeus Harris inquires as to the outcome of Dr. E. Dix's memorial sent to the board

box 1 folder 41

1821 May 9, act to alter law establishing Bowdoin and names of those appointed to Boards

box 1 folder 42

1823 Sep 1, committee report on expense of building Winthrop Hall

box 1 folder 43

1823 Sep 1, committee report on expense of rebuilding Maine Hall after fire

box 1 folder 44

1824, Alpheus Packard's acceptance to Board

box 1 folder 45

1825 Sep 5, report of Standing Committee

box 1 folder 46

1826 Sep 5, report of Committee of Trustees

box 1 folder 47

1831 Feb 21, Parker Cleaveland to Charles Davies on the usefulness of the Medical School

box 1 folder 48

1831, request to amend the laws by adding requirement that students give testimony and evidence when required by exec. govt.

box 1 folder 49

1832, letters and documents re: removal of William Allen from the Presidency

box 1 folder 50

1832 Aug 31, P. Cleaveland's report on seniors' tavern supper

box 1 folder 51

1833 Sep 2, College studies report

box 1 folder 52

1833 Sep 3, petition of the Horticultural Society of Bowdoin College

box 1 folder 53

1834 Apr 1, Jul 1, William Garcelon to Reuel Williams (2 letters)

box 1 folder 54

1834 Aug, College studies report for 1834-1835

box 1 folder 55

1835-1836, petitions of students re: grades and teacher-student dialogue

box 1 folder 56

1836 Aug (?), College studies report for 1836-1837

box 1 folder 57

1836 Sep 6, Samuel Newman memorials

box 1 folder 58

1838 Aug (?), College studies report for 1838

box 1 folder 59

1839 Sep (?), College studies report for 1839

box 1 folder 60

1839, Titles of Overseers and year of election

box 1 folder 61

1839 Sep 3, recommendation by Parker Cleaveland to excuse students

box 1 folder 62

1839 Sep 4, student petition for the abolition of rank

box 1 folder 63

1839 Sep 4, Committee report rejecting the student petition to abolish ranks

box 1 folder 64

1839 Sep 4, vote to pay R. H. Gardiner

box 1 folder 65

1839 Sep 4, Isaac Isley's letter of resignation

box 1 folder 66

1840 Sep, College studies report for September 1840

box 1 folder 67

1841 Aug 31, petition of the Peucinian Society for the Phi Alpha reading room; the Committee's response

box 1 folder 68

1841 Sep, College studies report for September 1841

box 1 folder 69

1841 Dec 13, vote to grant the President the power to appoint agents

box 1 folder 70

1842 Aug, College studies report for 1842

box 1 folder 71

1842 Sep 6, report of the Examining Committee

box 1 folder 72

1842 Sep 6, appropriation to build a new chapel

box 1 folder 73

1842 Dec 1, contract for a new College building (Appleton Hall)

box 1 folder 74

1843 Aug, College studies report

box 1 folder 75

1843 Sep, reports to the Governing Boards re: examinations

box 1 folder 76

1844 Aug, College studies report

box 1 folder 77

1844 Sep 3, report on the settlement of the Bowdoin Estate

box 1 folder 78

1845 Aug, College studies report

box 1 folder 79

ca. 1845, alteration of laws

box 1 folder 80

1846, First Parish Church minutes concerning the College rights in the new meeting house

box 1 folder 81

1846 Aug, College studies report

box 1 folder 82

1846 Sep, report of the Examining Committee

box 1 folder 83

1846 Sep, letter from First Parish Church of Brunswick containing proposals concerning the new meeting house

box 1 folder 84

1846 Sep 1, paper concerning College situation and rough draft

box 1 folder 85

1846 Sep 2, manuscript draft of Declaration of Denomination Status, plus 3 manuscript copies of Declaration

box 1 folder 86

ca. 1846 Nov, 3 copies of pamphlet explaining the Declaration of Denominational Status

box 1 folder 87

1846 Nov, Prof. Upham to Mr. Gardiner concerning denominational status

box 1 folder 88

1848 Sep, College studies report

box 1 folder 89

1849 Aug, College studies report

box 1 folder 90

1850 Aug, College studies report

box 1 folder 91

1852 Aug, College studies report

box 1 folder 92

1853 Aug, College studies report

box 1 folder 93

1854 Aug, College studies report

box 1 folder 94

1854 Sep, College studies report, manuscript copy

box 1 folder 95

1855 Jul, College studies report, copy

box 1 folder 96

1856 Jul, College studies report

box 1 folder 97

1857 Jul, College studies report

box 1 folder 98

1858 Jul, College studies report

box 1 folder 99

Miscellaneous undated material

box 1 folder 100

Order of the Day at Commencement, n.d.

box 1 folder 101

1788 - 1794 and undated, list of documents held by Commonwealth of Massachusetts Archives, list compiled in 1944

box 2 folder 1

1788 Feb 7, Proposed Act for Erecting a College - "Cumberland Gazette" [typescript]

box 2 folder 2

1788 Nov 5, Petition from the Associated Congregational Ministers [photocopy]

box 2 folder 3

1788 Nov 5 - 1794 Jun 2, notes on legislation relating to the founding of Bowdoin College [original]

box 2 folder 4

1788 Nov 22 - 1791 May 25, extracts from the Journal of the House of Representatives [original]

box 2 folder 5

1788 Nov 22, Petition of the Justices of the Peace for Cumberland County [photocopy]

box 2 folder 6

1790 Feb 17, House and Senate Committee Report for a bill to establish a college and grant land [photcopy]

box 2 folder 7

1791 Mar 2, An Act for Establishing a College in the District of Maine [photocopy]

box 2 folder 8

1791 May 25, Petition of the Inhabitants of North Yarmouth to encourage the founding of a a college [photocopy]

box 2 folder 9

1791 May 25, Petition of the Inhabitants of North Yarmouth to encourage the founding of a college [manuscript copy]

box 2 folder 10

1791 Jun 15, An Act for Establishing a College in the District of Maine [photocopy]

box 2 folder 11

1791 Jun 15, An Act for Establishing a College in the District of Maine [manuscript copy]

box 2 folder 12

1792 Jan 20, An Act to Establish a College in the County of Cumberland [photocopy]

box 2 folder 13

1792 Jan 20, An Act to Establish a College in the County of Cumberland, [manuscript copy]

box 2 folder 14

ca. 1792 Feb 16, An Act to Establish a College in the County of Cumberland, as revised by Sewall's Committee [photocopy]

box 2 folder 15

1793 Mar 21, An Act to Establish a College in the County of Cumberland (No. Yarmouth) [photcopy]

box 2 folder 16

1794, Mr. Everett's notices of Trustees, Overseers & Tutors [original]

box 2 folder 17

1794 Feb 10, An Act to Establish a College in the District of Maine [photocopy].

box 2 folder 18

1794 Feb 14, House and Senate Committee Appointed to Establish a College in the District of Maine [photocopy]

box 2 folder 19

1794 Feb 27, House and Senate Committee Report on Establishing a College in the District of Maine [photocopy]

box 2 folder 20

1794 Jun 2, House and Senate Committee Appointed to Establish a College in the District of Maine [photocopy]

box 2 folder 21

1794 Jun 13, House and Senate Committee Report (choosing Brunswick as place for College) [with 5 communications]

box 2 folder 22

1802 May 27, Address of the Trustees of Bowdoin College in the Salem Register [original]

box 2 folder 23

Series Description:

This series contains the official records of the Board of Overseers. It includes bound and indexed volumes of the minutes of Board meetings from 1794 to 1996 when the Overseers were abolished. There is a late nineteenth-century copy, covering the years 1794-1854 (the contents of the first two original books and part of book number 3). In addition there is a one volume list of members of the Boards that begins in 1794 and concludes with the last entries in 1996. These volumes may also contain attached reports of Boards' committees. Between 1912 and 1917 the report of the Visiting Committee is attached to the minutes of the meetings. There are also loose copies of many minutes and votes in Series 1.1.5 (Votes of the Board of Overseers and the Board of Trustees).

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Signed register of Board of Overseers members, 1794-1996, and "standing rules and orders of the Board" and amendments.

volume 1

Original Records of the Overseers, (No. 1) [1794-1816]

volume 2

Original Records of the Overseers, (No. 2) [1817-1825]

volume 3

Overseers Records, (No. 3) 1826-1859

volume-folio 4

Overseers Records, Vol. 1, 1794-1854

volume-folio 5

Overseers Records, Vol. 2, 1860-1889

volume-folio 6

Overseers Records, Vol. 3, 1890-1903

volume-folio 7

Overseers Records, Vol. 4, 1903-1911

volume-folio 8

Overseers Records, Vol. 5, 1912-1919

volume-folio 9

Overseers Records, Vol. 6, 1920-1929

volume-folio 10

Overseers Records, Vol. 7, 1929-1938

volume-folio 11

Overseers Records, Vol. 8, 1929-1943

volume-folio 12

Overseers Records, Vol. 9, 1944-1952

volume-folio 13

Overseers Records, Vol. 10, 1952-1959

volume-folio 14

Overseers Records, Vol. 11, 1960-1965

volume-folio 15

Overseers Records, Vol. 12, 1966-1968

volume-folio 16

Overseers Records, Vol. 13, 1969-1971

volume-folio 17

Overseers Records, 1972-1974

volume-folio 18

Overseers Records, 1975-1976

volume-folio 19

Overseers Records, 1977-1978

volume-folio 20

Overseers Records, 1979-1980

volume-folio 21

Overseers Records, 1981-1982

volume-folio 22

Overseers Records, 1983-1984

volume-folio 23

Overseers Records, 1985

volume-folio 24

Overseers Records, 1986-1991

volume 25

Overseers Records, 1992-1996

volume 26

Series Description:

This series contains minutes of the meetings of the Board of Trustees, including a summary of votes taken, attached reports, and other additions. The records are bound into volumes and have been indexed through the 1994-1995 academic year. There is a nineteenth-century copy of the first volume (1794-1853) with a separate index. There are loose copies of many minutes and votes available in Series 1.1.5 (Votes of the Board of Overseers and The Board of Trustees). Recent meeting schedules of events, agendas, minutes and committee membership lists are foldered and temporarily contained in an archival box.

Arrangement:

Arranged chronologically.

General Note:

Also included are microfilm copies of the records of the Board of Trustees, 1794-1906.

Access Restrictions:

Restricted for 20 years from date of creation.

Index to Trustee Records [1794-1853]

volume-folio 1

Trustee Records, 1794-1853

volume-folio 2

Trustee Records, 1794-1906 [v.3-4 folio], microfilm (35 mm, 1 reel)

microfilm 1.1.4

Trustee Records, Vol. 1, 1794-1853 (Copy)

volume-folio 3

Trustee Records, Vol. 2, 1854-1906

volume-folio 4

Trustee Records, Vol. 3, 1906-1929

volume-folio 5

Trustee Records, Vol. 4, 1930-1938

volume-folio 6

Trustee Records, Vol. 5, 1939-1946

volume-folio 7

Trustee Records, Vol. 6, 1947-1953

volume-folio 8

Trustee Records, Vol. 7, 1954-1959

volume-folio 9

Trustee Records, Vol. 8, 1960-1961

volume-folio 10

Trustee Records, Vol. 9, 1962-1963

volume-folio 11

Trustee Records, Vol. 10, 1964-1965

volume-folio 12

Trustee Records, Vol. 11, 1966-1968

volume-folio 13

Trustee Records, Vol. 12, 1969-1971

volume-folio 14

Trustee Records, Vol. 13, 1972-1974

volume-folio 15

Trustee Records, Vol. 14, 1975-1976

volume-folio 16

Trustee Records, Vol. 15, 1977-1978

volume-folio 17

Trustee Records, Vol. 16, 1979-1980

volume-folio 18

Trustee Records, Vol. 17, 1981-1982

volume-folio 19

Trustee Records, Vol. 18, 1983-1984

volume-folio 20

Trustee Records, Vol. 19, 1985

volume-folio 21

Trustee Records, Vol. 20, 1986-1991

volume 22

Trustee Records, Vol. 21, 1992-1995

volume 23

Trustee Records, Vol. 22, 1995-2003

volume 24

Trustee Records, academic year 1995-1996

box 1 folder 1

Trustee Records, academic year 1996-1997

box 1 folder 2

Trustees Records: electronic files of minutes, academic year 1997-1998 to present (incomplete coverage)

box ArchCD 1

Trustee Records, academic year 1997-1998

box 1 folder 3

Trustee Records, academic year 1998-1999

box 1 folder 4

Trustee Records, academic year 1999-2000

box 1 folder 5

Trustee Records, academic year 2000-2001

box 1 folder 6

Trustee Records, academic year 2001-2002

box 1 folder 7

Trustee Records, academic year 2002-2003

box 1 folder 8

Trustee Records, academic year 2003-2004

box 1 folder 9

Trustee Records, academic year 2004-2005

box 1 folder 10

Trustee Records, academic year 2005-2006

box 1 folder 11

Trustee Records, academic year 2006-2007

box 1 folder 12

Trustee Records, academic year 2007-2008

box 1 folder 13

Trustee Records, academic year 2008-2009

box 1 folder 14

Trustee Records, academic year 2009-2010

box 1 folder 15

Trustee Records, academic year 2010-2011

box 1 folder 16

Trustee Records, academic year 2011-2012

box 1 folder 17

Trustee Records, academic year 2012-2013

box 1 folder 18

Trustee Records, academic year 2013-2014

box 1 folder 19

Trustee Records, academic year 2014-2015

box 1 folder 20

Trustee Records, academic year 2015-2016

box 1 folder 21

Trustee Records, academic year 2016-2017

box 1 folder 22

Trustee Records, academic year 2017-2018

box 1 folder 23

Series Description:

These records are manuscript copies of the Board of Overseers and the Board of Trustees votes. They are the record copy of votes until the votes are recorded in the official minutes. There may be some general correspondence and committee reports in folders after 1917. There is a chronological, item level, container list (called "Index") for votes through 1896. The collection of votes may not be complete prior to 1917. However, all votes are recorded in the minutes of the Trustees (1.1.4) and the Overseers (1.1.3).

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Memo of Votes 1833-1856

volume 1

Copy Book of Votes of the Trustees and Overseers (1912-27)

volume-folio 2

Index

box 1

Votes..., 1794-1816, folders 1/1 - 2/18

box 2

Votes..., 1817-1830, folders 2/19 - 4/2

box 3

Votes..., 1831-1848, folders 4/3 - 5/9

box 4

Votes..., 1849-1863, folders 6/1 - 7/6

box 5

Votes..., 1864-1876, folders 8/1 - 9/8

box 6

Votes..., 1877-1889, folders 10/1 - 11/6

box 7

Votes..., 1890-1896, misc. 1794-1971 folders 12/1 - 14/4 & 4 unnumbered

box 8

Votes..., 1917-1937

box 9

Votes..., 1938-1950

box 10

Votes..., 1951-1960

box 11

Votes..., 1961-1969

box 12

Votes..., 1969-1975

box 13

Votes..., 1976-1982

box 14

Votes..., 1983-2000

box 15

Votes...: electronic files, 2001-present (incomplete coverage)

box ArchCD 1

Votes..., 2001-

box 16

Series Description:

This series contains unbound reports of the Board of Overseers and the Board of Trustees committees. These may be standing committees or, more often, ad hoc committees. Reports of other committees are contained within separate series within the Board of Trustees records (i.e., Visiting Committee, 1.1.7; Committee on Investments [Finance Committee], 1.1.8; Executive Committee, 1.1.9; Committee on Policy, 1.1.10; Study Committee on the Underclass Campus Environment [Pierce Committee], 1.1.11; and Committee on the Future, 1.1.19).

Arrangement:

Arranged alphabetically by committee.

Access Restrictions:

Restricted for 20 years from date of creation.

Academic Affairs, Committee on, 1985

box 1 folder 1

Academic Program and Appointments, Committee on, 1967-1969

box 1 folder 2

Accounting Practices, Committee to Review, 1979-1986

box 1 folder 3-4

Acoustic Condition in the Chapel, Committee on, 1953 Jun

box 1 folder 5

Admissions and Financial Aid, Committee on, 1997 Feb 28

box 1 folder 6

Admissions and Preparatory Schools, Committee on, 1971

box 1 folder 7

Admissions, Report of the Commission on Admissions, 1975 Jan 24

box 1 folder 8

Amendments to Rules, Committee on, 1947 Jun

box 1 folder 9

Appointment of an Acting President, Committee on, 1967

box 1 folder 10

Armory Building, Committee to Supervise Construction, 1954

box 1 folder 11

Art Interests, Committee on, 1898-1962

box 1 folder 12

Arts, Committee on the, 1972-1978 ("Committee on The Arts" changed to "Committee on The Museums" by Governing Boards vote, 1979 May 24)

box 1 folder 13-22

Athletic Committee, 1924-1957, 1970, 1973

box 1 folder 23

Athletics, President's Commission on, 1971, 1972

box 1 folder 24

Audit Committee, 1980

box 1 folder 25

Audit Committee, 1997 Feb 28

box 1 folder 26

Boiler, Committee on the Purchasing, 1950

box 1 folder 27

Breckinridge Center, informal advisory committee, 1973-1983

box 1 folder 28

Calendar, Committee on, 1937, 1957

box 1 folder 29

Campaign Planning, Subcommittee on, 1983, 1993

box 1 folder 30

Capital Gains & Losses, Committee on, 1970

box 1 folder 31

Chemistry Building Committee, 1950

box 1 folder 32

Classroom Building Committee, 1949-1950

box 1 folder 33

Commencement, Committee on Change of, 1937

box 1 folder 34

Commencement Sequence, Committee on the Consideration of 1959-1960

box 1 folder 35

Committee for Massachusetts Grant - proceedings, 1816-1832

volume 1

Computing Center Committee, 1969 Feb

box 1 folder 36

Conflicts of Interest, Reports on Potential Conflicts of Interest, 1979-1981, 1984, 1987-1988, 1990-1993

box 1 folder 37

Cram House, Committee on the Use of, 1948

box 1 folder 38

Curtis Fund, Committee on the Status of, 1939-1940

box 1 folder 39

Development, Committee on, 1954-1985

box 1 folder 40

Dining, Committee on Bowdoin Centralized Dining Service, 1961

box 2 folder 1

Dormitory, Committee on New Dormitory, 1940

box 2 folder 2

Educational Policy, Committee on, 1939-1962

box 2 folder 3

Educational Program, Committee on, 1972, 1981

box 2 folder 4

Educational Television, Advisory Committee on, 1964-1979

box 2 folder 5-6

Emergency Committee, 1917

box 2 folder 7

Emergency Committee - Milliken Regiment papers, 1917-1918, n.d.

box 2 folder 8

Examining Committee, 1916-1921, 1923-1940, 1944-1960

box 2 folder 9

Faculty Liaison Committee, 1968

box 2 folder 10

Faculty Salaries, Committee on, 1930, 1949

box 2 folder 11

Financial Aspects of Enrollment, Committee to Survey, 1949-1951

box 2 folder 12

Financial Planning, Committee on, 1983, 1985

box 2 folder 13

Freeman Resolution, Committee on, 1968

box 2 folder 14

General Catalogue, Committee on, 1946-1948

box 2 folder 15

Gibson Hall of Music, Harvey Dow, Committee on, 1953, 1955

box 2 folder 16

Governing Boards, Committee on Membership and Operation, 1972

box 2 folder 17

Grounds and Buildings, Committee on,1896-1909, 1910-1911

box 3 folder 1

Grounds and Buildings, Committee on, 1922-1930

box 3 folder 2

Grounds and Buildings, Committee on, 1931-1937, 1949

box 3 folder 3

Grounds and Buildings, Committee on, 1951-1963

box 3 folder 4

History, Visiting Committee on the Department of, 1968

box 3 folder 5

Honors [Honorary Degrees], Committee on, 1928-1948, 1968, 1974-1979, 1982-1991

box 3 folder 6

Infirmary, Committee on, 1955

box 3 folder 7

Institutions of Higher Education of the New England Association of Schools and Colleges, Commission on, 1986-1987

box 3 folder 8

Interfraternity Cooperative Committee,1949

box 3 folder 9

Legal Members of the Board of Overseers, Committee on, 1835

box 3 folder 10

Library, Committee on, 1933-1959, 1971

box 3 folder 11

Library Committee, 1962-1966

box 3 folder 12

Library Construction Committee, 1982-1983

box 3 folder 13-14

Limitation of Numbers, Committee on, 1924, 1937

box 3 folder 15

Maine Youth Opportunity Committee, 1949

box 3 folder 16

Massachusetts Hall, Committee on the Alterations of Massachusetts Hall, 1873 Jul 7-8

box 3 folder 17

Medical School Committee, 1921

box 3 folder 18

Memorializing Buildings, Committee on, 1970

box 3 folder 19

Museums, Committee on the (formerly the Committee on the Arts), 1979 Feb-1981 May

box 3 folder 20-23

Needs of the College, Committee on, 1938-1940

box 3 folder 24

Neighborhood Property, Committee on, 1952, 1955, 1959

box 3 folder 25

Nominating Committee, 1967-1972, 1982

box 3 folder 26

Organ, Committee on the New Organ, 1927

box 3 folder 27

Overseers, Committee on the Rules of, 1978 May

box 3 folder 28

Parking, Committee on, 1951

box 3 folder 29

Patent Policy Committee, 1969

box 3 folder 30

Pennsylvania Plan Committee, 1931

box 3 folder 31

Pensions, Committee on, 1913, 1929, 1938, 1979

box 3 folder 32

Physical Plant, Report of Committee on, 1976 Nov

box 3 folder 33

Physical Plant, Committee on, 1985

box 3 folder 34

Pickard Memorial Theatre Committee, 1953

box 3 folder 35

Placement, Committee on, 1936-1937

box 3 folder 36

Planning of Buildings, Committee on, 1952, 1957, 1959-1960

box 3 folder 37

Pooled Life Income Funds Committee, 1979

box 3 folder 38

President, Committee on a Successor to, 1952, 1968

box 3 folder 39

Presidential Evaluation, Committee on,1984

box 3 folder 40

President's House, Committee Appointed to Rehabilitate, 1953

box 3 folder 41

Prize, Committee on the Bowdoin Prize, 1938, 1945

box 3 folder 42

Property, Committee on Bowdoin Property, 1844

box 3 folder 43

Property, Committee on the Study of Certain College Properties, 1939

box 3 folder 44

Prospective Students, Committee on, 1957

box 3 folder 45

Renovation of Hubbard Hall, Committee on, n.d.

box 3 folder 46

Retirement Benefits, Committee on, 1939-1940, 1957, 1960-1961

box 3 folder 47

Revision of the Laws of the College, Committee on, 1919, 1924

box 3 folder 48

Scholarships, Committee on Competitive Scholarships Outside of Maine, 1937-1938

box 3 folder 49

Scientific Station, Committee on Bowdoin Scientific Station, 1939

box 3 folder 50

Sesquicentennial Fund Committee, 1949-1953

box 3 folder 51

Shore Property, Committee on, 1945

box 3 folder 52

Sills Memorial Volume, Committee on, 1956-1957

box 3 folder 53

Size of the College, Committee on, 1957, 1960

box 3 folder 54

Social Responsibility, Subcommittee on, 1985, n.d.

box 3 folder 55

South Africa Advisory Committee/Social Responsibility, Subcommittee on, 1978-1986

box 4 folder 1

Space Utilization Study, final report, 1998 Dec 10

box 4 folder 2-3

Special Committee on Wages and Salaries, 1951-1952

box 4 folder 4-6

Standing Committee records, 1846-1855

volume 2

Standing Committee reports, 1851-1856

box 4 folder 7

Student Affairs Committee, 1981-1982

box 4 folder 8

Student Aid, Committee on, 1968

box 4 folder 9

Student Environment, Committee on,1965-1966, 1971-1972

box 4 folder 10

Student Life, Commission on, 1983

box 4 folder 11

Student Life Committee, 1966-1979

box 4 folder 12

Student Life and Fraternities, Committee on, 1964-1967

box 4 folder 13

Summer School, Committee on the Bowdoin Summer School, 1949

box 4 folder 14

Swimming Pool, Committee on the Bowdoin Swimming Pool, 1924, 1927-1928

box 4 folder 15

Trustee Affairs Committee, 1997 Feb 28

box 4 folder 16

Trustee Affairs Committee, 2000 Feb 25

box 4 folder 17

Tuition, Committee on, 1937

box 4 folder 18

Union, Committee on Bowdoin Union, 1927

box 4 folder 19

Vocational Guidance and Placement, Committee on, 1938

box 4 folder 20

War Memorial, Committee on, 1923, 1926, 1928

box 5 folder 1

War Memorial, Committee on the Bowdoin Memorial: World War II, Korea, Vietnam, 1989-2001

box 5 folder 2-6

Series Description:

The Visiting Committee, created in 1825, was a joint committee of the Board of Overseers and the Board of Trustees. Committee members visited the college and reported back to each Board their recommendations concerning "policies or improvements." The Visiting Committee was also authorized to "give a hearing to any member of the Faculty who specially requests to be heard." Although this seldom happened, it was a means by which a faculty member might bring a grievance to the attention of the Boards without the President's consent. In effect, the Committee set the agenda for the meetings of the Boards and suggested changes that the Boards generally carried out. Originally, the Visiting Committee oversaw all aspects of the college. The Visiting Committee, together with the Examining Committee, was the primary means of communicating information about the College to the Boards. Reports from other college departments are often attached. The Visiting Committee was discontinued in 1966. It was replaced, in part, by the Committee on Policy (1.1.10).

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Reports of Visiting Committee, 1826-33

volume 1

Reports of Visiting Committees, 1834-39

volume 2

Reports of Visiting Committees, 1840-44

volume 3

Reports of Visiting Committees, 1845-50

volume 4

Reports of Visiting Committee, 1851-55

volume 5

Reports of Visiting Committee, 1856-60

volume 6

Reports of Visiting Committees, 1861-64

volume 7

Reports, 1828-1888

box 1

Reports, 1889-1940 (note: Visiting Committee reports for 1913-1916 are included with Records of the Board of Overseers, catalog #1.1.3, volume 9 folio)

box 2

Reports, 1941-1962

box 3

Reports, 1962-66

box 4

Series Description:

This committee has direct control over all financial aspects of the College. It is empowered to invest and re-invest the College's financial assets. Records include minutes and some attached correspondence.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Finance Committee, [1915-1951]

volume 1

Records of the Meetings of the Finance Committee of the President and Trustees of Bowdoin College, [1915-1928]

volume-folio 2

Committee on Investments (Finance Committee), 1898-1915, 1924-1949

box 1

Committee on Investments (Finance Committee), 1949-1966

box 2

Committee on Investments, 1967-85

box 3

Committee on Investments, 1977-87

box 4

Committee on Investments, 1988-90

box 5

Series Description:

The Executive Committee was created in 1921 to act for the Trustees and Overseers when those groups are not in session. The committee has wide ranging powers, but not the power to elect or remove the President or to alter the by-laws. Originally, the committee members were drawn only from Overseers and Trustees. By 1972, one faculty member and one student were non-voting members. By 1981, one member of the Alumni Council became a non-voting member. Records include minutes of meetings and occasional attached correspondence. No committee meetings were held in 1976.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Executive Committee [1921-1956]

volume 1

Executive Committee, 1957-1975

volume-folio 2

Executive Committee, 1977-1987

volume-folio 3

Executive Committee, 1988-1991

volume 4

Executive Committee, 1992-1995

volume 5

Executive Committee Minutes (Copies), 1980-84

box 1 folder 1

Executive Committee Minutes (Copies), 1985-87

box 1 folder 2

Executive Committee Original Minutes [1951-1955]

box 1 folder 3

Executive Committee Original Minutes and copies, [1927, 1949, 1944, 1946, 1949, 1991]

box 1 folder 4

[Executive Committee Meeting Minutes Jan. 31, 1997]

box 1 folder 5

Executive Committee Minutes, academic year 1995-1996

box 2 folder 1

Executive Committee Minutes, academic year 1996-1997

box 2 folder 2

Executive Committee Minutes: electronic files, academic year 1997-1998 to present (coverage incomplete)

box ArchCD 1

Executive Committee Minutes, academic year 1997-1998

box 2 folder 3

Executive Committee Minutes, academic year 1998-1999

box 2 folder 4

Executive Committee Minutes, academic year 1999-2000

box 2 folder 5

Executive Committee Minutes, academic year 2000-2001

box 2 folder 6

Executive Committee Minutes, academic year 2001-2002

box 2 folder 7

Executive Committee Minutes, academic year 2002-2003

box 2 folder 8

Executive Committee Minutes, academic year 2003-2004

box 2 folder 9

Executive Committee Minutes, academic year 2004-2005

box 2 folder 10

Executive Committee Minutes, academic year 2005-2006

box 2 folder 11

Executive Committee Minutes, academic year 2006-2007

box 2 folder 12

Executive Committee Minutes, academicyear 2007-2008

box 2 folder 13

Executive Committee Minutes, academic year 2008-2009

box 2 folder 14

Unanimous Consent Vote, 2008 Oct

box 2 folder 15

Executive Committee Minutes, academic year 2009-2010

box 2 folder 16

Executive Committee Minutes, academic year 2010-2011

box 2 folder 17

Executive Committee Minutes, academic year 2011-2012

box 2 folder 18

Executive Committee Minutes, academic year 2012-2013

box 2 folder 19

Executive Committee Minutes, academic year 2013-2014

box 2 folder 20

Executive Committee Minutes, academic year 2014-2015

box 2 folder 21

Executive Committee Minutes, academic year 2015-2016

box 2 folder 22

Executive Committee Minutes, academic year 2016-2017

box 2 folder 23

Series Description:

The Committee on Policy was created to replace some of the functions of the defunct Visiting and Examining Committees. Its charge was to consider all matters of policy with respect to all activities of the college, and to report to the full Boards its recommendations. The Committee on Policy was discontinued in 1980. Its previous functions were distributed among a number of new committees.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Committee on Policy, 1966-1977

box 1

Committee on Policy, 1977-1981

box 2

Committee on Policy: Report of the Academy for Educational Development, "Organization and Financial Management of Bowdoin College," June 15, 1971

box 3

Series Description:

More commonly known as the Pierce Committee, after its chair, William Pierce, this committee's 1969 report examined, among other things, the issue of co-education at Bowdoin, and set into motion events that led to the admission of the first women as regularly enrolled students in the fall of 1971. The records contain the final report (view PDF) as well as early drafts and some background research.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

S.C.U.C.E., 1967-1970

box 1

S.C.U.C.E., Drafts/Final Report, 1968-69 (view PDF)

box 2

Series Description:

This series contains briefs, testimony, opinions and judgments rendered in cases involving Bowdoin College and/or its agents. Cases include: Garcelon-Merritt Fund Litigation (The President and Trustees of Bowdoin College, et al. vs. James P. Merritt, et al. and In the Matter of the Estate of Catharine M. Garcelon, 1892-1897); William Allen vs. Joseph McKeen, Treasurer of Bowdoin College, 1833; Mary F. S. Searles Will Case, 1891; Daviel B. Fayerweather Will and Litigation, 1897; and Batt et al., Executors of Coombs Will vs. Stevens et al., Treasurer of Massachusetts, 1911.

Arrangement:

Arranged by case.

Access Restrictions:

No restrictions.

Allen vs. McKeen, 1833

box 1 folder 1

Opinion of Judge Story in the case of William Allen vs. Joseph McKeen, 1833

volume 1

Searles Case: In the Matter of the Probate of the Last Will and Testament of Mary F.S. Searles, 1892 (2 copies)

volume 2

Fayerweather Case: Brief of the Respondents, In the Matter of the Probate of the Last Will and Testament of Daniel B. Fayerweather, Deceased, United States Supreme Court, 1902

volume 3

Fayerweather Case: In the Matter of Proving the Last Will and Testament of Daniel B. Fayerweather, deceased, as a Will of Teal and Personal Property, Surrogate's Court, City and County of New York, 1890

volume 4-5

Batt et al., Executors of the last will and testament of John C. Coombs vs. Stevens, Treasurer of Massachusetts, Bowdoin College and Viola V. Coombs, Supreme Judicial Court of Massachusetts, 1911 (2 copies)

volume 6

Bound booklets containing the U.S. Circuit Court and U.S. Supreme Court briefs and opinions in the case of The President and Trustees of Bowdoin College et al vs. James P. Merritt etal, 1892-1897

box 1 folder 2-9

Series Description:

This series contains materials relating to the establishment of the Peary-MacMillan Arctic Museum. Included in the records are correspondence, reports and memos among the chair of the committee, John L. Baxter, other committee members, Donald and Miriam MacMillan and others involved in the project.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Committee records, 1966-1967

box 1

Series Description:

This series contains biographical files of former members of the Governing Boards.

Arrangement:

Arranged alphabetically.

Access Restrictions:

Restricted for 75 years from date of creation.

A - Cog

box 1

Col - Em

box 2

F - Ho

box 3

Hu - N

box 4

O - Ro

box 5

Ru - Z

box 6

Series Description:

This series contains printed pamphlets listing members of the Board of Trustees, Governing Boards (prior to 1996) and the Board Committees. The pamphlets also list brief biographical information and contact information. The directories are distributed annually to the college community.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Directories, 1957 - 2012-2013

box 1

Directories, 2013-2014 -

box 2

Series Description:

The Committee on Governance was created to determine if Bowdoin College would continue to operate as a bicameral institution. The committee ultimately decided to recharter Bowdoin as a unicameral institution. The Board of Overseers was abolished, leaving the Board of Trustees as the sole governing body. The records contain copies of the final reports of the two convened committees, as well as extensive background correspondence, minutes and notes.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Report, 1981

box 1 folder 1

Background, 1980-1981

box 1 folder 2-6

Background, 1985-1991

box 1 folder 7

Report, 1996

box 1 folder 8

Background, 1994-1996

box 1 folder 9-20

Governing Boards Handbook

box 1 folder 21

Series Description:

A Presidential Search Committee is convened by the Board of Trustees when the need for identifying and hiring a new college president arises. The committee is responsible for vetting nominees and interviewing candidates, and makes its recommendation to the Board of Trustees. Also included are the records of a special faculty committee formed at the request of the Board of Trustees to advise the Board's committee on the selection of a president in 1968.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 75 years from date of creation.

1952, Notes and correspondence from the file of Earle S. Thompson, Chairman of the Committee on Successor to the President

box 1 folder 1

1952, Report to the Governing Boards by the Committee on Successor to the President

box 1 folder 2

1968, Presidential Search - the files of Professor Paul Hazelton, chairman of the special faculty committee on presidential selection

box 1 folder 3-4

1977, Presidential Selection Committee

box 2 folder 1

1981, Presidential Search Committee

box 2 folder 2-4

1981, Presidential Nominating Committee

box 2 folder 5

1989, Presidential Search Committee

box 2 folder 6

1989, Presidential Search Committee, Report

box 2 folder 7-10

2000, Presidential Search Committee

box 2 folder 11-17

2000, Presidential Search Committee

box 3 folder 1-13

Series Description:

The Commission on Residential Life was appointed by the Board of Trustees in July 1996 in order to develop a philosophy for residential life, assess all existing facilities and practices regarding residential life in light of this philosophy, develop a long-range strategy for the design of new housing and dining facilities and redesign the old facilities, and evaluate the effectiveness of residential life staffing and policies. It began such changes as introducing the College House system to campus, as well as the phasing out of fraternities.

Arrangement:

Arranged alphabetically.

Access Restrictions:

Boxes 3-5 restricted until 2032.

Reports: Announcement of Commission and its purpose, 1996

box 1 folder 1

Reports: Bowdoin College News report re: interim report, 1997 Mar 1

box 1 folder 2

Reports: "Building Community at Bowdoin College." Interim report, 1997 Feb 22

box 1 folder 3

Reports: "Building Community at Bowdoin College." Final report, 1997 May 10

box 1 folder 4

Reports: Report to the President from the Committee to Review Fraternities, 1988 Apr

box 1 folder 5

Reports: Residential Life - draft models and costs, 1988, 1990, 1997

box 1 folder 6

Reports: Residential Life surveys, 1996

box 1 folder 7

Reports: Residential Life value statements, 1996

box 1 folder 8

Reports: Residential Life - various reports, 1996

box 1 folder 9

Studies: Amherst College

box 1 folder 10

Studies: Bowdoin College Self-Study, 1996

box 1 folder 11

Studies: Carnegie Mellon University

box 1 folder 12

Studies: Colby College

box 1 folder 13

Studies: Colby College - Commission on Campus Life

box 1 folder 14

Studies: Colgate University

box 1 folder 15

Studies: Grinnell College

box 2 folder 1

Studies: Hamilton College - Report of the Committee on Residential Life, 1995

box 2 folder 2

Studies: Harvard College

box 2 folder 3

Studies: Kenyon College

box 2 folder 4

Studies: Kenyon College - House manager information, 1995-1996

box 2 folder 5

Studies: Kenyon College - Report of the Commission on Student Life, 1989

box 2 folder 6

Studies: Middlebury College

box 2 folder 7

Studies: Oberlin College, 1994

box 2 folder 8

Studies: Trinity College

box 2 folder 9

Studies: Tufts University - Living on Campus, 1995-1996

box 2 folder 10

Studies: Wesleyan University - Residential Life task force report, 1987

box 2 folder 11

Studies: Williams College

box 2 folder 12

Subject Files: Ad Hoc Community Forum, 1997 Apr 23

box 3 folder 1

Subject Files: Ad Hoc Implementation Committee, 1997

box 3 folder 2

Subject Files: Ad Hoc Implementation Committee - Choice Subcommittee, 1997 Apr

box 3 folder 3

Subject Files: Ad Hoc Implementation Committee - Faculty Involvement Subcommittee, 1997

box 3 folder 4

Subject Files: Ad Hoc Implementation Committee - final report, 1997 May 5

box 3 folder 5

Subject Files: Ad Hoc Implementation Committee - Governance and Budget Subcommittee, 1997

box 3 folder 6

Subject Files: Ad Hoc Implementation Committee/House Leadership meeting, 1997 Apr 23

box 3 folder 7

Subject Files: Ad Hoc Implementation Committee meeting, 1997 Apr 2

box 3 folder 8

Subject Files: Ad Hoc Implementation Committee meeting, 1997 Apr 8

box 3 folder 9

Subject Files: Ad Hoc Implementation Committee meeting, 1997 Apr 13

box 3 folder 10

Subject Files: Ad Hoc Implementation Committee meetings - communications, 1997

box 3 folder 11

Subject Files: Ad Hoc Implementation Committee - miscellaneous, 1997 Apr

box 3 folder 12

Subject Files: Ad Hoc Implementation Committee - preliminary report, 1997 Apr 15

box 3 folder 13

Subject Files: Ad Hoc Implementation Committee - Residential Life Staff Subcommittee, 1997

box 3 folder 14

Subject Files: Ad Hoc Implementation Committee - student nominations/volunteers, 1997 Mar

box 3 folder 15

Subject Files: Ad Hoc Implementation Committee - subcommittees, 1997 Apr

box 3 folder 16

Subject Files: Addresses of letters to the Commission on Residential Life

box 3 folder 17-183

Subject Files: Alumni Corporation house officers, 1996-1997

box 3 folder 19

Subject Files: Alumni forum - Boston, 1996 Nov 21

box 3 folder 20

Subject Files: Alumni forum - Portland, 1996 Nov 14

box 3 folder 21

Subject Files: Alumni forums, 1996

box 3 folder 22

Subject Files: Appointment calendar, 1996-1997

box 3 folder 23

Subject Files: Archives - confidential destruction

box 3 folder 24

Subject Files: Articles - various, 1996, 1997

box 3 folder 25

Subject Files: Background material for the Commission on Residential Life, 1996 Jul 29 (2 copies)

box 3 folder 26-27

Subject Files: Bowdoin Orient - various issues, 1996 Sep-Nov

box 3 folder 28

Subject Files: "Building Community at Bowdoin College," final report, 1997 May 10

box 3 folder 29

Subject Files: "Building Community at Bowdoin College," interim report, 1997 Feb 22

box 3 folder 30

Subject Files: "Building Community at Bowdoin College," interim report - draft

box 3 folder 31

Subject Files: Burns, William David - essay on fraternities, 1988

box 3 folder 32

Subject Files: Campus map, n.d.

box 3 folder 33

Subject Files: Charge for the Commission on Residential Life, 1996 Jul 8

box 3 folder 34

Subject Files: Clerical support, 1996

box 3 folder 35

Subject Files: Communications Outline and Constituency Outreach Proposal, 1996 Sep 7

box 3 folder 36

Subject Files: Conference call, 1997 Feb 21

box 3 folder 37

Subject Files: Conversations with Don Kurtz, 1996

box 3 folder 38

Subject Files: Convocation address - President Edwards, 1996

box 3 folder 39

Subject Files: Draft reports of working groups - special reaccreditation insert, Bowdoin Orient, 1996

box 3 folder 40

Subject Files: Emails - miscellaneous, 1996-1997, n.d.

box 3 folder 41

Subject Files: Faculty forums, 1996

box 3 folder 42

Subject Files: Faculty meetings, 1996 Oct

box 3 folder 43

Subject Files: Faxes, 1997

box 3 folder 44

Subject Files: Feedback cards to Don Kurtz with response, 1997 Jan-Feb

box 3 folder 45

Subject Files: Filing - miscellaneous

box 3 folder 46-49

Subject Files: Financial information - account for Commission on Residential Life, 1996-1997

box 3 folder 50

Subject Files: Focus group minutes - BGLAD, 1996 Nov

box 3 folder 51

Subject Files: Focus group minutes - Bowdoin VolunteerGroup meeting, 1996 Nov 15

box 3 folder 52

Subject Files: Focus group minutes - Bowdoin Women's Association meeting, 1996 Oct 29

box 3 folder 53

Subject Files: Focus group minutes - Crew team, 1996 Nov

box 3 folder 54

Subject Files: Focus group minutes - faculty meeting, 1996 Nov 15

box 3 folder 55

Subject Files: Focus group minutes - Latin American Student Organization (LASO) meeting, 1996 Nov 14

box 3 folder 56

Subject Files: Focus group minutes - Open student forum, 1996 Nov 1

box 3 folder 57

Subject Files: Focus group minutes - Parents Executive Committee annual meeting, 1996 Sep 27

box 3 folder 58

Subject Files: Focus group minutes - Student Leadership Council meeting, 1996 Nov 15

box 3 folder 59

Subject Files: Focus group minutes - Students of color meeting, 1996 Oct 31

box 3 folder 60

Subject Files: General, 1996

box 3 folder 61

Subject Files: Guides, reports, reviews, 1988, 1996

box 4 folder 1-2

Subject Files: "History of Fraternities at Bowdoin," by David L. Simmons '96 and correspondence, 1996

box 4 folder 3

Subject Files: House leadership, 1997-1998

box 4 folder 4

Subject Files: Institutional research, 1996

box 4 folder 5

Subject Files: Interfraternity Council (IFC), 1996

box 4 folder 6

Subject Files: Letter from Don Kurtz to the Commission members, 1997 Oct 3

box 4 folder 7

Subject Files: Letter from Nathaniel Cormier '95, 1996 Aug

box 4 folder 8

Subject Files: Letters - drafts and history, 1996, n.d.

box 4 folder 9

Subject Files: Letters to Commission on Residential Life, 1996

box 4 folder 10-12

Subject Files: Letters to Donald Kurtz, chairman - negative letters, 1996

box 4 folder 13

Subject Files: Letters to Donald Kurtz, chairman - positive letters, 1996

box 4 folder 14

Subject Files: Letters to Donald Kurtz, chairman - special/outside letters, 1996

box 4 folder 15

Subject Files: Letters to Don Kurtz with responses, 1996 Sep

box 4 folder 16

Subject Files: Letters to Don Kurtz, 1996 Oct

box 4 folder 17

Subject Files: Letters to Don Kurtz with responses, 1996 Oct

box 4 folder 18

Subject Files: Letters to Don Kurtz, 1996 Nov

box 4 folder 19

Subject Files: Letters to Don Kurtz, 1996 Dec

box 4 folder 20

Subject Files: Letters to Don Kurtz with responses, 1996 Dec

box 4 folder 21

Subject Files: Letters to Don Kurtz with responses, 1997 Jan-Feb

box 4 folder 22

Subject Files: List server communication, 1996 Sep-Oct

box 4 folder 23

Subject Files: List server communication, 1997 May

box 4 folder 24

Subject Files: Mailing, 1996 Sep 26

box 4 folder 25

Subject Files: Mailing, 1996 Oct 5

box 4 folder 26

Subject Files: Mailing, 1996 Oct 11

box 4 folder 27

Subject Files: Mailing, 1996 Nov 2

box 4 folder 28

Subject Files: Mailing, 1996 Nov 26

box 4 folder 29

Subject Files: Mailing, 1996 Dec 6

box 4 folder 30

Subject Files: Mailing, 1996 Dec 31

box 4 folder 31

Subject Files: Mailing, 1997 Jan 23

box 4 folder 32

Subject Files: Mailing, 1997 Jan 31

box 4 folder 33

Subject Files: Mailing, 1997 Feb 17

box 4 folder 34

Subject Files: Mailing, 1997 Mar 7

box 4 folder 35

Subject Files: Mailing, 1997 Mar 24

box 4 folder 36

Subject Files: Mailing, 1997 Apr 6

box 5 folder 1

Subject Files: Mailing labels - Board of Trustees report, 1997 Feb 22

box 5 folder 2

Subject Files: Mandate, 1996 Jul 8

box 5 folder 3

Subject Files: Meeting, 1996 Sep 7

box 5 folder 4

Subject Files: Meeting, 1996 Nov 2

box 5 folder 5

Subject Files: Meeting, 1997 Mar 7

box 5 folder 6

Subject Files: Meeting, 1997 Apr 12

box 5 folder 7

Subject Files: Meeting, 1997 May 3

box 5 folder 8

Subject Files: Meeting dates, 1996-1997

box 5 folder 9

Subject Files: Meetings with Craig, n.d.

box 5 folder 10

Subject Files: Member information

box 5 folder 11

Subject Files: Members - list, 1997

box 5 folder 12

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1996 Nov 26

box 5 folder 13

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1996 Dec 31

box 5 folder 14

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Jan 10

box 5 folder 15

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Jan 23

box 5 folder 16

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Mar 7

box 5 folder 17

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Apr 4

box 5 folder 18

Subject Files: Minutes, 1996 Sep 7

box 5 folder 19

Subject Files: Minutes, 1996 Oct 5

box 5 folder 20

Subject Files: Minutes, 1996 Nov 2

box 5 folder 21

Subject Files: Miscellaneous handwritten notes

box 5 folder 22

Subject Files: Miscellaneous material - Del Wilson, 1996

box 5 folder 23

Subject Files: Miscellaneous material for Don Kurtz, 1996

box 5 folder 24

Subject Files: Notes [by Craig Bradley], 1996

box 5 folder 25

Subject Files: Parents forum - minutes, 1996 Sep

box 5 folder 26

Subject Files: Phone calls, n.d.

box 5 folder 27

Subject Files: Post-Commission mail sent to Don Kurtz, 1997

box 5 folder 28

Subject Files: Preliminary Residential Life financing plan, 1996-2001

box 5 folder 29

Subject Files: Preliminary Residential Life studies: Bowdoin/Kenyon

box 5 folder 30-32

Subject Files: Questions for open forums, 1996

box 5 folder 33

Subject Files: Report on Long-Term and Short-Term Dining Options, 1997 Jan 28

box 5 folder 34

Subject Files: Reports from the Commission on Residential Life, 1996 Sep 7, Oct 5, Nov 2

box 5 folder 35

Subject Files: Residential Life Value Statement - memo from Robert H. Edwards, 1996 Oct 25

box 5 folder 36

Subject Files: Response letters from the community and College, 1996-1997

box 5 folder 37

Subject Files: Responses to the interim report, 1997 Mar

box 5 folder 38

Subject Files: Social Policy Subcommittee, 1996

box 5 folder 39

Subject Files: Student forum, 1996 Nov 1

box 5 folder 40

Subject Files: Student forum, 1996 Dec 5

box 5 folder 41

Subject Files: Subcommittees, 1996

box 5 folder 42

Subject Files: Summary of Residential Life Working Group report, n.d.

box 5 folder 43

Subject Files: Thorne, Frederick G.P. '57 - letter to parents/students/alumni/faculty/staff, 1996 Aug

box 5 folder 44

Subject Files: Torrey, W., Bradley, C., Mersereau, R., Kurtz, D. - notes

box 5 folder 45

Subject Files: Tour - Bowdoin College, 1996 Aug 19

box 5 folder 46

Subject Files: Tours and meeting schedule, 1997 Jan 9-11

box 5 folder 47

Subject Files: Tours of Amherst, Williams, Middlebury, and Dartmouth, 1996 Dec 17-19

box 5 folder 48

Subject Files: Web page, n.d.

box 5 folder 49

Series Description:

The Committee on the Future was created to identify and examine educational trends for the following decade, and determine how the trends would impact Bowdoin, in order to form a basis for planning. Meeting for the first time in the Fall of 1999, the Committee was chaired by trustee, Richard Stowe, and consisted of trustees, faculty members, students, and administrators. In addition to the Committee's December 2000 report and separate appendix, the series contains meeting materials, articles, notes from visits to other institutions, and post-report retreat and planning material.

Arrangement:

Arranged alphabetically by material type.

Access Restrictions:

Restricted for 20 years from date of creation.

Appendix 1-10 material, 1998-2000, n.d.

box 1 folder 1-10

Articles - various, 1994-2001, n.d.

box 1 folder 11-15

Draft Report, Appendix, 2000 Oct

box 1 folder 16

Draft Report, Appendix, 2000 Dec

box 1 folder 17-18

IT (Information Technology) Plan and Budget, 2000 Jun

box 1 folder 19

Meeting, 2000 May 11

box 1 folder 20

Miscellaneous printed material, 1999-2001

box 1 folder 21

Notebook of Scott Meiklejohn, Bowdoin administrator and committee member, 1999-2000

box 1 folder 22

Notes from campus visits, 2000

box 1 folder 23

Overheads and notes, n.d.

box 1 folder 24

Post-report planning (the next steps), 2001, n.d.

box 1 folder 25

Publication - "The Knowledge Web," Merrill Lynch, 2000 May

box 1 folder 26

Publications - various, 1998-2000, n.d.

box 1 folder 27

Report of the Committee on the Future, 2000 Dec

box 1 folder 28

Retreat for Trustees - notebook, 2001 Mar

box 1 folder 29

Retreat for Trustees - summary of discussions, 2001 Mar

box 1 folder 30

Retreat to discuss the Committee's report, 2001 Mar

box 1 folder 31

Series Description:

Contains the ceremonial "Keys to the College," consisting of five brass keys on a key ring, a cast pewter medallion on a silver chain with the "Seal of the College" on the front and the inscription "First presented to Roger Howell, Jr., on the occasion of his inauguration as the tenth president of Bowdoin College by the fellow members of his Class of 1958, October 3, 1969" on the reverse; and a gavel used at meetings of the Board of Overseers (also used after 1996 at Board of Trustees meetings), which is inscribed "Bowdoin College/Board of Overseers/Clement F. Robinson/1943 President."

Arrangement:

No arrangement.

Access Restrictions:

Restricted. Please consult Archives for details.

Gavel used at meeting of the Board of Overseers. Inscription: "Bowdoin College/ Board of Overseers/Clement F. Robinson/ 1943 President."

vault-box 1 object 1

5 brass keys on a key ring: the ceremonial "Keys to the College."

vault-box 1 object 2

1 cast pewter medallion on silver chain:"Seal of the College" on the front, on reverse: "First presented to Roger Howell, Jr., on the occasion of his inaguration as the tenth president of Bowdoin College by the fellow members of his Class of 1958, October 3, 1969.

vault-box 1 object 3
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