LibraryGeorge J. Mitchell Department of Special Collections & Archives

42.0 linear feet.

Catalog Number: 1.15

Series List:

• Financial Reports, 1952-
  4.0 linear feet.
• Subject Files, 1952-
  27 linear feet.
• Investment Committee Meeting Files, 1982- 4 linear feet.
• Student Housing Files, 1972-1973
  3 linear feet.
• Investment Reconciliation Statements, 1986- 3 linear feet.
• Recommended Budgets Presented to the Board of Trustees, 1995- .50 linear feet.
• Reengineering, Records and Publications, 1996- .25 linear feet.

Agency History /
Biographical Note:
The Office of the Vice President for Finance and Administration and Treasurer is a major sustaining unit of the college. Its overall mission is "to provide the College Community with high quality, efficient service and support in the areas of community life, physical environment, financial stewardship and human and technological resources, in order to promote the academic mission of the college".

As Bowdoin adjusted to the modern era with a major administrative expansion around 1960, the original Office of the Treasurer became departmentalized according to its different functions. Staff positions were created in the areas of financial policy administration; accounting procedures; payroll activities; budgeting; and fund, endowment and investment structuring.

As the college grew further, sustaining functions such as security, maintenance, dining services, provision of books and supplies, and personnel services became separate departments within Finance and Administration. In 1996 divisions within this unit are: Assistant to the Treasurer; Budget Office; Controller's Office; Computing Center; Human Resources; Office of Records and Research; Security; Physical Plant; Campus Services; Dining Service; the Children's Center; the Bookstore.

Financial activities include: budgeting, administration of payroll, student billing, accounts receivable and payable, insurance oversight, financial planning necessary to structure future growth, special funds, and endowments or projects (such as building projects).

Scope and Content:
Contains financial records created after 1951. For records prior to 1952 see the Office of the Treasurer.

Records from this unit range from correspondence and subject files to some records of financial activities such as statements and reports, dating from 1952-94. Among the subject files are sets of memos from the Treasurer to department heads which runs from 1952 to 1988. Materials document day-to-day business and procedures, as well as long-range plans for the department and the college. Significant categories of files are: audit, budget, financial planning, student housing, insurance, investment, and physical plant.

Cite as: Office of the Vice President for Finance and Administration and Treasurer, records. George J. Mitchell Department of Special Collections & Archives. Bowdoin College Library.

Access Restrictions: Some material restricted. Consult finding series descriptions for specific information.