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Reserves - General Guidelines

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Reserve reading is critical to many classes and is one of the most heavily used library services. Please allow 2-4 days to process reserve lists. Materials needed for the first week of classes should be submitted at least two weeks prior to the beginning of classes. If you have any questions or special needs, please contact library staff.

General Information

The Library offers e-reserves for text, audio, and streaming video resources; see information below about the different formats, below, or go directly to submission forms to submit your requests. All forms will ask for username and password; if your student assistants need access, please let us know and we’ll authorize them to use the forms.

Please allow 2-4 days to process reserve lists. Materials needed for the first week of classes should be submitted at least two weeks prior to the beginning of classes. If you have any questions or special needs, please contact Library staff.

Please give us a copy of your syllabus; we need it to accurately match titles and dates, and to answer your students' questions.

Text E-Reserves

Link to Full-Text: The Library subscribes to thousands of electronic journals and e-books which can be linked directly from your course Reserve list. An advantage to using these resources when available, rather than scanning from a print source, is that the Library already has obtained copyright permission to use them as e-reserves. Use the Text Linking Request Form. See also Connecting Full-Text to Your Online Syllabus for information on how to makes these types of links from your own web pages.

Please note: for Wiley Blackwell journals, the Library pays per use of each article. To include a Wiley Blackwell journal article in e-reserves or on Blackboard, you must first download and save the PDF of the article to your desktop, then upload the PDF to Blackboard or e-reserves. Do not link to it! Please see this special note for complete information.

Have the Library scan printed materials: Submit good-quality photocopies of an article or book chapter to the Circulation Desk at H-L or Hatch, along with a printout of the Electronic Reserve Scanning Form; library staff members will scan the materials. Or, you may scan the articles yourself and submit them as PDF documents via the Submit Scanned Document (PDF) form

Audio E-Reserves

Have the Library digitize the piece: Submit a CD, LP or tape to be digitized, along with a printout of the Digitizing Request Form for Music or Spoken Word. Or, send us an MP3 file: digitize your own recordings and submit them electronically via the Submit a Music (MP3) E-Reserve form.

Streaming Video

Link to Online Streaming Video: Connect to one of the Library’s streaming video services; you may link to a complete film or just a segment. Submit the Online Video Linking Request form.

Reuse an E-Reserve

To request the reuse of an e-reserve from a previous semester, please submit a Reuse an E-reserve form. The Library retains an archive of scanned e-reserves for four years only. When you select a class to reuse an e-reserve, please note that a reading from a cross-listed course will be listed under the first alphabetical listing (e.g., Africana Studies before Music).

Reserve reading is critical to many classes and is one of the most heavily used library services. Please allow 2-4 days to process reserve lists. Materials needed for the first week of classes should be submitted at least two weeks prior to the beginning of classes. If you have any questions or special needs, please contact library staff.

General Information

To ensure that we assign the correct priority to all reserves, please fill in the date by which each item is needed for reserve

Reserve lists and materials may be delivered to the Reserve Desk of the Hawthorne-Longfellow, Music, or Hatch Science Library at any time.

Please give us a copy of your syllabus. We need it to accurately match titles and dates, and to answer your students' questions.

Books and E-Books

Circulating library books, e-books, or your personal copies may be placed on reserve. If the Library owns a book in electronic format, we can link to it from your class Reserve list.

If the library does not own a needed book or if you need additional copies, please order through Acquisitions and indicate "RESERVE" on the order form. Please allow at least four weeks for receipt of any new book. It is acceptable to order a book for Bowdoin Reserve even if it is already held at Bates or Colby.  Note: the Library does not purchase textbooks for reserve or for the library collection; you may place a personal copy of a textbook on reserve if you wish.

Books from Colby and Bates (no other libraries!) may be placed on Reserve temporarily while you are waiting for a new book order to arrive. Please allow us to request the item for you.

Photocopies: Periodical Articles and Book Chapters

Please provide the Library with all needed photocopies of articles and book chapters. These are your property, and will be returned to you at the end of the semester.

Multiple copies (up to 1 copy per 10 students) may be placed on reserve.

To comply with copyright guidelines and to ensure that students have full information for citing these readings, photocopies must be accompanied by the complete bibliographic citation of the book or journal article.

DVDs and Videorecordings

DVDs and Videos from the Hawthorne-Longfellow Library or any branch library may be placed on reserve. Personal copies also may be placed on reserve if they were recorded within copyright guidelines.

For VHS format materials placed on reserve, the Library will attempt to upgrade to DVD format. Please consult with Carmen Greenlee, x3702, for further information.

A viewing room for up to 20 people is available in Sills Hall; all media formats can be accommodated. To reserve this room for showing DVDs and videos to your class, contact Carmen Greenlee at the Language Media Center, x3702.

Indicate on the Reserve form the date and time the DVD or video will be shown. We’ll hold it for you at the Circulation Desk for 24 hours prior to viewing.

We recommend that DVDs and videos be restricted to in-library use only; please indicate this on the form. Individual and small-group viewing stations are available in Hawthorne-Longfellow and in Hatch Science Library.

You may request DVDs and videos from Colby, Bates, or other NExpress libraries for class showings, but we cannot place them on Reserve. Please request these in your own name, and time the request so you’ll have the material available for your class showing; the loan period typically is seven days.

If the library does not own a needed video or DVD and you want us to add it to our collection, please order it through Technical Services, and indicate "RESERVE" on the order form. Please allow at least four weeks for receipt of any new DVD. It is acceptable to order an item for Bowdoin Reserve even if it is already held at Bates or Colby.

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