Summary Information

Repository
George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011
Title
Board of Trustees: Votes and Records, 1788- , undated
ID
1.1
Date
1788-
Extent
51.5 linear feet.
Language
English

Preferred Citation

Board of Trustees: Votes and Records, George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine


Biographical/Historical Note

The Governing Boards originally consisted of the Board of Trustees and the Board of Overseers. This bicameral system was created by the Charter of Bowdoin College in 1794. Most votes of the Trustees needed approval by the Overseers, who also approved the Chair of the Board of Trustees. In 1996, the charter was amended to abolish the Board of Overseers and establish a single governing unit, the Board of Trustees. Currently, the Board must meet three times each year, with one of the meetings held during Commencement week. Student charges are fixed by the Board, as is the College budget. The Board also has the power to appoint the President, Deans, and faculty, and grant or deny tenure to the faculty. The Board receives reports each year from its own committees and from the President of the College and the Treasurer of the College, among others.


Scope and Content

The records of the Board of Trustees are the official records of Bowdoin College. Included in the records are the official minutes of the meetings of the Board of Trustees and the Board of Overseers (until 1996), and records of their votes, policies and decisions. There is a collection of printed by-laws and rules dating from 1817 to the present that document the changes in the nature and scope of the Boards' interests and power. There is biographical information on Board members, and printed directories of members. Also included are committee records and reports from both temporary and long-standing Board committees. See the series list for available committee records. Additional Governing Boards material can be found in the collections of the Office of the President: Administrative Records.


Administrative Information

Publication Information

 George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011

3000 College Station
Brunswick, Maine, 04011
(207) 725-3288
scaref@bowdoin.edu

Access Restrictions

Some material restricted. Consult series descriptions for specific restrictions.


Collection Inventory

1.1.1: Charters, Laws, Regulations, and By-laws, 1788-2002   1.0 linear foot.

Series Description:

This series contains charter, by-laws, rules and regulations and subsequent revisions. These are copies of documents in the minutes of the Board of Trustees and the Board of Overseers prior to 1996 and the Board of Trustees thereafter. The bulk of this series is pamphlets printed by the college. Also included are statements of rules of student conduct produced by the college from 1817 and early documents related to the establishment of the college in 1794. The earliest bound volume is an 1808 manuscript by John Abbott, Overseer and Trustee and College Librarian from 1802 to 1824.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Box Folder
1 1

MA House and Senate Journals relating to the chartering of the College, 1788 Nov 22 - 1794 Jun 24 (ms. extracts, ca. 1887) 

1 2

Extracts from the Journal of the Senate, 1788 Nov 22 - 1794 Jun 24 

Vault-Box
1

Acts and Laws Passed by the General Court of MA including the "Act to Establish a College in the Town of Brunswick," 24 Jun 1794 (1 ms. copy, certified 4 Dec 1794; 2 published copies, Boston: Adams and Larkin, 1794) 

Ovsz-Box
1

Facsimile of Bowdoin College Charter 1794;`Negative' of Facsimile of Charter 1794; Copy of the Offer of the College; List of Bowdoin presidents - poster form 

Volume
1

Act of Incorporation: Laws, Rules, etc. of Bowdoin College, [Mss. John Abbott], 1808 

2

Laws of Bowdoin College [1817-1876] 

Box Folder
1 4

Laws of Bowdoin College, Printed by E. Goodale, 1817. [c.2] 

1 5

Incorporation Act of Bowdoin College, 1818. [c.4] 

1 6

Draft of the Laws of Bowdoin College with revisions, 1824 Aug 30 

1 7

Laws of Bowdoin College in the State of Maine, Printed by J. Griffin, 1824. [c.2] 

1 8

Laws of Bowdoin College, Printed by J. Griffin, 1825. [c.2] 

1 9

Acts Relative to Bowdoin College and the Standing Rules and Orders of the Overseers of the College, 1826. [c.2] 

1 10

State of Maine reports referencing Bowdoin College, 1828-1829, 1831, 1833 

1 11

Laws of Bowdoin College in the State of Maine, Published by J. Griffin, Bowdoin Press, 1830. 

1 12

Papers Relating to the Powers of the Corporations of Bowdoin College, Printed by J. Griffin, 1831. [c.2] 

1 13

Laws of Bowdoin College, Printed by J. Griffin, 1832. 

1 14

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1837. [c.2] 

1 15

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1844. [c.2] 

1 16

Charter of Bowdoin College, Press of J. Griffin, 1850. [c.3] 

1 17

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1855. [c.2] 

1 18

Rules and Regulations Relating to Several Laws of Bowdoin College, 1858. [c.2] 

1 19

Laws of Bowdoin College in the State of Maine, Press of J. Griffin, 1863. [c.2] 

1 20

Laws of Bowdoin College, Press of J. Griffin, 1868. [c.2] 

1 21

Laws of Bowdoin College, Press of J. Griffin, 1873. [c.2] 

1 22

Notices and amendments, 1874-1966, n.d. 

1 23

Regulations of Bowdoin College, Telegraph Printing Office, 1875. 

2 1

Charter of Bowdoin College, Printed by A.G. Tenney, 1876. 

2 2

Articles of Agreement Between the Faculty and Students of Bowdoin College, for the Administration of Justice in the College, 1883 

2 3

Bowdoin College Regulations, 1883 

2 4

Bowdoin College Regulations, 1884. 

2 5

Bowdoin College Regulations, 1887. 

2 6

Report of a Committee of the Overseers of Bowdoin College on a Proposition to Amend the Charter of the College, 1888. 

2 7

Bowdoin College Regulations, 1890. [c.2] 

2 8

Bowdoin College Regulations, 1895. 

2 9

Charters, Laws, and Regulations of Bowdoin College and the Medical School of Maine Together With Standing Rules and Orders of the Board of Overseers and Plan for Nominating Overseers by the Alumni, Printed By Order of the Boards, 1898. [c.2] 

2 10

Bowdoin College Regulations, 1899. 

2 11

Regulations of Bowdoin College, 1905. 

2 12

Charters, Laws, and Regulations of Bowdoin College and of the Bowdoin Medical School Together With Standing Rules and Orders of the Board of Overseers and Plan for Nominating Overseers by the Alumni, Printed by Order of the Boards, 1919. [c.2] 

2 13

Charters and By-Laws of Bowdoin College, Printed by order of the President and Trustees with the approval of the Overseers, 1924. [c.3] 

2 14

Charters and By-Laws of Bowdoin College, Printed by order of the President and Trustees with the approval of the Overseers, 1933. [c.2] 

2 15

Rules of the Overseers of Bowdoin College As Adopted 14 June 1940. 

2 16

Charters and By-Laws of Bowdoin College, 1941. 

2 17

Rules of the Overseers of Bowdoin College As Adopted 14 June 1940, with amendments, 1947, 1953. 

2 18

Charter, By-Laws, and Retirement Plans of Bowdoin College, Corrected to 1948. [c.2] 

2 19

Charter and By-Laws, 30 June 1960. 

2 20

Charter and By-Laws, 30 June 1963. 

3 1

Charter and By-Laws, 1 July 1966. 

3 2

Rules of the Overseers of Bowdoin College, 8 June 1967. 

3 3

Rules of the Overseers, 4 June 1971 

3 4

Charter, 1 July 1971. 

3 5

By-Laws, 1 July 1971. 

3 6

By-Laws, 1 June 1972. 

3 7

By-Laws, 25 January 1974. 

3 8

Charter, 25 January 1974. 

3 9

Rules of the Overseers, January 1975. 

3 10

By-Laws, 25 May 1978. 

3 11

Rules of the Overseers, 26 May 1978. 

3 12

Charter, 3 August 1978. 

3 13

By-Laws, 25 May 1979. 

3 14

By-Laws, 22 May 1980. 

3 15

By-Laws, 22 May 1981. 

3 16

By-Laws, 22 May 1992. 

3 17

By-Laws, 27 May 1994 

3 18

By-Laws, 24 May 1996 

3 19

Charter (new certified copy), August 1996. 

3 20

By-Laws, 21 October 2000. 

3 21

By-Laws, 19 October 2002 

3 22

By-Laws, 1 November 2002 


1.1.2: General Historical Records and Correspondence, 1788-1858, undated   0.5 linear feet.

Series Description:

This series contains historical College records and correspondence dating from 1788. Box one includes a letter from Joseph McKeen stating his conditions for accepting the presidency of the College, a letter concerning the removal of William Allen from the presidency, and other general historical College records. The material in box two is specific to the founding of the College and includes a list, compiled in 1944, of founding documents held by the Massachusetts Commonwealth Archives.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Box Folder
1 1

1792 Jun 19, list of papers in the Archives of Massachusetts relating to Bowdoin College 

1 2

1793 Mar 22 - 1794 Jun 24, list of legislative measures establishing the College 

1 3

1794 Jun 24, list of Overseers with additions to 1796, and summary of act of establishment 

1 4

1794 Jun 27, James Bowdoin to the Overseers and response from Overseers, 1794 Dec 27 

1 5

1795 Jan 16, Sam Deane to James Bowdoin re: Trustees 

1 6

1795 Jun 11, Alden Bradford to Sam Deane re: College seal 

1 7

1796-1797, replies of those appointed to Board of Overseers and Trustees 

1 8

1797 Jun 17, Charles Turner to George Thatcher 

1 9

1797 Nov 7, John Dunlap to Secretary of Board of Overseers 

1 10

1798, petition of Board of Overseers to the Senate and House of Massachusetts 

1 11

1798 Apr 25, John Frothingham's account of the petition of Board of Overseers to Commonwealth of Massachusetts 

1 12

1798 Nov 14, fragment of Justice Parson's certificate 

1 13

1799 Sep 2, Oct 26, letters concerning boards 

1 14

1800 Apr 21-1800 Dec 25, letters concerning boards 

1 15

1800 Aug 12, College writ of action against borrowers, signed by Sam Freeman 

1 16

1801 Jun 1, acceptance of Jeremiah Bailey to Board of Overseers 

1 17

1801 Jun 10, Jon Ellis to Mark Langdon Hill re: Overseers meeting 

1 18

1802 Mar 31-1802 Jul 10, letters concerning election of Joseph McKeen as president of the College 

1 19

1802 Apr 20, Joseph McKeen to the Trustees and Overseers re: conditions for his presidency 

1 20

1802 May 8, Joseph McKeen to James Bowdoin 

1 21

1802 May 20, John Abbot to Trustees and Overseers re: acceptance of professorship of languages 

1 22

1804 May 19, John Hyde's excuse for absence from Overseers' meeting 

1 23

1804 Sep 28, James Bowdoin resigns his presidency on Board of Overseers 

1 24

1805 Aug 31, Sam Wilde's apology for missing an Overseers' meeting 

1 25

1809 May 16, report on mineral cabinet given to Overseers 

1 26

1810 May 15, Parker Cleaveland's report on minerals 

1 27

1810 Dec 28, Overseers' present list of rules for boarding students 

1 28

1811 Jan 14, agreement of Overseers and Trustees with Thomas S. Estabrook to house students 

1 29

1811 Nov 18, vote that John Abbot be in charge of J. Bowdoin's books 

1 30

1811 Dec 3, John Abbot's acknowledgement of receiving J. Bowdoin's library 

1 31

1813 May, report on cabinet of minerals from Parker Cleaveland 

1 32

1813 Aug 31, Samuel Moody's letter of resignation from the Board of Overseers 

1 33

1813 Sep 1, Samuel Deane's letter of resignation 

1 34

1814 Dec 12, Benjamin Porter's letter of resignation 

1 35

1816 May 21, Parker Cleaveland's request to paint the cabinet of minerals 

1 36

1817, Order of the Day at Commencement 

1 37

1817 Sep, J. Appleton's certificate of Overseer members who attended examination 

1 38

1820 Jun 12, resolution on the petition of Trustees and Overseers 

1 39

ca. 1820, list of old and new members of the Board of Trustees 

1 40

1822 Mar 11, Trustees' notice of Maine Hall fire, requesting relief 

1 41

1822 Aug 20, Thaddeus Harris inquires as to the outcome of Dr. E. Dix's memorial sent to the board 

1 42

1821 May 9, act to alter law establishing Bowdoin and names of those appointed to Boards 

1 43

1823 Sep 1, committee report on expense of building Winthrop Hall 

1 44

1823 Sep 1, committee report on expense of rebuilding Maine Hall after fire 

1 45

1824, Alpheus Packard's acceptance to Board 

1 46

1825 Sep 5, report of Standing Committee 

1 47

1826 Sep 5, report of Committee of Trustees 

1 48

1831 Feb 21, Parker Cleaveland to Charles Davies on the usefulness of the Medical School 

1 49

1831, request to amend the laws by adding requirement that students give testimony and evidence when required by exec. govt. 

1 50

1832, letters and documents re: removal of William Allen from the Presidency 

1 51

1832 Aug 31, P. Cleaveland's report on seniors' tavern supper 

1 52

1833 Sep 2, College studies report 

1 53

1833 Sep 3, petition of the Horticultural Society of Bowdoin College 

1 54

1834 Apr 1, Jul 1, William Garcelon to Reuel Williams (2 letters) 

1 55

1834 Aug, College studies report for 1834-1835 

1 56

1835-1836, petitions of students re: grades and teacher-student dialogue 

1 57

1836 Aug (?), College studies report for 1836-1837 

1 58

1836 Sep 6, Samuel Newman memorials 

1 59

1838 Aug (?), College studies report for 1838 

1 60

1839 Sep (?), College studies report for 1839 

1 61

1839, Titles of Overseers and year of election 

1 62

1839 Sep 3, recommendation by Parker Cleaveland to excuse students 

1 63

1839 Sep 4, student petition for the abolition of rank 

1 64

1839 Sep 4, Committee report rejecting the student petition to abolish ranks 

1 65

1839 Sep 4, vote to pay R. H. Gardiner 

1 66

1839 Sep 4, Isaac Isley's letter of resignation 

1 67

1840 Sep, College studies report for September 1840 

1 68

1841 Aug 31, petition of the Peucinian Society for the Phi Alpha reading room; the Committee's response 

1 69

1841 Sep, College studies report for September 1841 

1 70

1841 Dec 13, vote to grant the President the power to appoint agents 

1 71

1842 Aug, College studies report for 1842 

1 72

1842 Sep 6, report of the Examining Committee 

1 73

1842 Sep 6, appropriation to build a new chapel 

1 74

1842 Dec 1, contract for a new College building (Appleton Hall) 

1 75

1843 Aug, College studies report 

1 76

1843 Sep, reports to the Governing Boards re: examinations 

1 77

1844 Aug, College studies report 

1 78

1844 Sep 3, report on the settlement of the Bowdoin Estate 

1 79

1845 Aug, College studies report 

1 80

ca. 1845, alteration of laws 

1 81

1846, First Parish Church minutes concerning the College rights in the new meeting house 

1 82

1846 Aug, College studies report 

1 83

1846 Sep, report of the Examining Committee 

1 84

1846 Sep, letter from First Parish Church of Brunswick containing proposals concerning the new meeting house 

1 85

1846 Sep 1, paper concerning College situation and rough draft 

1 86

1846 Sep 2, manuscript draft of Declaration of Denomination Status, plus 3 manuscript copies of Declaration 

1 87

ca. 1846 Nov, 3 copies of pamphlet explaining the Declaration of Denominational Status 

1 88

1846 Nov, Prof. Upham to Mr. Gardiner concerning denominational status 

1 89

1848 Sep, College studies report 

1 90

1849 Aug, College studies report 

1 91

1850 Aug, College studies report 

1 92

1852 Aug, College studies report 

1 93

1853 Aug, College studies report 

1 94

1854 Aug, College studies report 

1 95

1854 Sep, College studies report, manuscript copy 

1 96

1855 Jul, College studies report, copy 

1 97

1856 Jul, College studies report 

1 98

1857 Jul, College studies report 

1 99

1858 Jul, College studies report 

1 100

Miscellaneous undated material 

1 101

Order of the Day at Commencement, n.d. 

2 1

1788 - 1794 and undated, list of documents held by Commonwealth of Massachusetts Archives, list compiled in 1944 

2 2

1788 Feb 7, Proposed Act for Erecting a College - "Cumberland Gazette" [typescript] 

2 3

1788 Nov 5, Petition from the Associated Congregational Ministers [photocopy] 

2 4

1788 Nov 5 - 1794 Jun 2, notes on legislation relating to the founding of Bowdoin College [original] 

2 5

1788 Nov 22 - 1791 May 25, extracts from the Journal of the House of Representatives [original] 

2 6

1788 Nov 22, Petition of the Justices of the Peace for Cumberland County [photocopy] 

2 7

1790 Feb 17, House and Senate Committee Report for a bill to establish a college and grant land [photcopy] 

2 8

1791 Mar 2, An Act for Establishing a College in the District of Maine [photocopy] 

2 9

1791 May 25, Petition of the Inhabitants of North Yarmouth to encourage the founding of a a college [photocopy] 

2 10

1791 May 25, Petition of the Inhabitants of North Yarmouth to encourage the founding of a college [manuscript copy] 

2 11

1791 Jun 15, An Act for Establishing a College in the District of Maine [photocopy] 

2 12

1791 Jun 15, An Act for Establishing a College in the District of Maine [manuscript copy] 

2 13

1792 Jan 20, An Act to Establish a College in the County of Cumberland [photocopy] 

2 14

1792 Jan 20, An Act to Establish a College in the County of Cumberland, [manuscript copy] 

2 15

ca. 1792 Feb 16, An Act to Establish a College in the County of Cumberland, as revised by Sewall's Committee [photocopy] 

2 16

1793 Mar 21, An Act to Establish a College in the County of Cumberland (No. Yarmouth) [photcopy] 

2 17

1794, Mr. Everett's notices of Trustees, Overseers & Tutors [original] 

2 18

1794 Feb 10, An Act to Establish a College in the District of Maine [photocopy]. 

2 19

1794 Feb 14, House and Senate Committee Appointed to Establish a College in the District of Maine [photocopy] 

2 20

1794 Feb 27, House and Senate Committee Report on Establishing a College in the District of Maine [photocopy] 

2 21

1794 Jun 2, House and Senate Committee Appointed to Establish a College in the District of Maine [photocopy] 

2 22

1794 Jun 13, House and Senate Committee Report (choosing Brunswick as place for College) [with 5 communications] 

2 23

1802 May 27, Address of the Trustees of Bowdoin College in the Salem Register [original] 


1.1.3: Records of the Board of Overseers, 1794-1996   4.0 linear feet.

Series Description:

This series contains the official records of the Board of Overseers. It includes bound and indexed volumes of the minutes of Board meetings from 1794 to 1996 when the Overseers were abolished. There is a late nineteenth-century copy, covering the years 1794-1854 (the contents of the first two original books and part of book number 3). In addition there is a one volume list of members of the Boards that begins in 1794 and concludes with the last entries in 1996. These volumes may also contain attached reports of Boards' committees. Between 1912 and 1917 the report of the Visiting Committee is attached to the minutes of the meetings. There are also loose copies of many minutes and votes in Series 1.1.5 (Votes of the Board of Overseers and the Board of Trustees).

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Volume
1

Signed register of Board of Overseers members, 1794-1996, and "standing rules and orders of the Board" and amendments. 

2

Original Records of the Overseers, (No. 1) [1794-1816] 

3

Original Records of the Overseers, (No. 2) [1817-1825] 

Volume-folio
4

Overseers Records, (No. 3) 1826-1859 

5

Overseers Records, Vol. 1, 1794-1854 

6

Overseers Records, Vol. 2, 1860-1889 

7

Overseers Records, Vol. 3, 1890-1903 

8

Overseers Records, Vol. 4, 1903-1911 

9

Overseers Records, Vol. 5, 1912-1919 

10

Overseers Records, Vol. 6, 1920-1929 

11

Overseers Records, Vol. 7, 1929-1938 

12

Overseers Records, Vol. 8, 1929-1943 

13

Overseers Records, Vol. 9, 1944-1952 

14

Overseers Records, Vol. 10, 1952-1959 

15

Overseers Records, Vol. 11, 1960-1965 

16

Overseers Records, Vol. 12, 1966-1968 

17

Overseers Records, Vol. 13, 1969-1971 

18

Overseers Records, 1972-1974 

19

Overseers Records, 1975-1976 

20

Overseers Records, 1977-1978 

21

Overseers Records, 1979-1980 

22

Overseers Records, 1981-1982 

23

Overseers Records, 1983-1984 

24

Overseers Records, 1985 

Volume
25

Overseers Records, 1986-1991 

26

Overseers Records, 1992-1996 


1.1.4: Records of the Board of Trustees, 1794-   4.0 linear feet.

Series Description:

This series contains minutes of the meetings of the Board of Trustees, including a summary of votes taken, attached reports, and other additions. The records are bound into volumes and have been indexed through the 1994-1995 academic year. There is a nineteenth-century copy of the first volume (1794-1853) with a separate index. There are loose copies of many minutes and votes available in Series 1.1.5 (Votes of the Board of Overseers and The Board of Trustees). Recent meeting schedules of events, agendas, minutes and committee membership lists are foldered and temporarily contained in an archival box.

Arrangement:

Arranged chronologically.

General Note:

Also included are microfilm copies of the records of the Board of Trustees, 1794-1906.

Access Restrictions:

Restricted for 20 years from date of creation.

Volume-folio
1

Index to Trustee Records [1794-1853] 

2

Trustee Records, 1794-1853 

Microfilm
1.1.4

Trustee Records, 1794-1906 [v.3-4 folio], microfilm (35 mm, 1 reel) 

Volume-folio
3

Trustee Records, Vol. 1, 1794-1853 (Copy) 

4

Trustee Records, Vol. 2, 1854-1906 

5

Trustee Records, Vol. 3, 1906-1929 

6

Trustee Records, Vol. 4, 1930-1938 

7

Trustee Records, Vol. 5, 1939-1946 

8

Trustee Records, Vol. 6, 1947-1953 

9

Trustee Records, Vol. 7, 1954-1959 

10

Trustee Records, Vol. 8, 1960-1961 

11

Trustee Records, Vol. 9, 1962-1963 

12

Trustee Records, Vol. 10, 1964-1965 

13

Trustee Records, Vol. 11, 1966-1968 

14

Trustee Records, Vol. 12, 1969-1971 

15

Trustee Records, Vol. 13, 1972-1974 

16

Trustee Records, Vol. 14, 1975-1976 

17

Trustee Records, Vol. 15, 1977-1978 

18

Trustee Records, Vol. 16, 1979-1980 

19

Trustee Records, Vol. 17, 1981-1982 

20

Trustee Records, Vol. 18, 1983-1984 

21

Trustee Records, Vol. 19, 1985 

Volume
22

Trustee Records, Vol. 20, 1986-1991 

23

Trustee Records, Vol. 21, 1992-1995 

24

Trustee Records, Vol. 22, 1995-2003 

Box Folder
1 1

Trustee Records, academic year 1995-1996 

1 2

Trustee Records, academic year 1996-1997 

Box
ArchCD 1

Trustees Records: electronic files of minutes, academic year 1997-1998 to present (incomplete coverage) 

Box Folder
1 3

Trustee Records, academic year 1997-1998 

1 4

Trustee Records, academic year 1998-1999 

1 5

Trustee Records, academic year 1999-2000 

1 6

Trustee Records, academic year 2000-2001 

1 7

Trustee Records, academic year 2001-2002 

1 8

Trustee Records, academic year 2002-2003 

1 9

Trustee Records, academic year 2003-2004 

1 10

Trustee Records, academic year 2004-2005 

1 11

Trustee Records, academic year 2005-2006 

1 12

Trustee Records, academic year 2006-2007 

1 13

Trustee Records, academic year 2007-2008 

1 14

Trustee Records, academic year 2008-2009 

1 15

Trustee Records, academic year 2009-2010 

1 16

Trustee Records, academic year 2010-2011 

1 17

Trustee Records, academic year 2011-2012 

1 18

Trustee Records, academic year 2012-2013 

1 19

Trustee Records, academic year 2013-2014 

1 20

Trustee Records, academic year 2014-2015 


1.1.5: Votes of the Board of Overseers, 1794-1996, and the Board of Trustees, 1794-   11.25 linear feet.

Series Description:

These records are manuscript copies of the Board of Overseers and the Board of Trustees votes. They are the record copy of votes until the votes are recorded in the official minutes. There may be some general correspondence and committee reports in folders after 1917. There is a chronological, item level, container list (called "Index") for votes through 1896. The collection of votes may not be complete prior to 1917. However, all votes are recorded in the minutes of the Trustees (1.1.4) and the Overseers (1.1.3).

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Volume
1

Memo of Votes 1833-1856 

Volume-folio
2

Copy Book of Votes of the Trustees and Overseers (1912-27) 

Box
1

Index 

2

Votes..., 1794-1816, folders 1/1 - 2/18 

3

Votes..., 1817-1830, folders 2/19 - 4/2 

4

Votes..., 1831-1848, folders 4/3 - 5/9 

5

Votes..., 1849-1863, folders 6/1 - 7/6 

6

Votes..., 1864-1876, folders 8/1 - 9/8 

7

Votes..., 1877-1889, folders 10/1 - 11/6 

8

Votes..., 1890-1896, misc. 1794-1971 folders 12/1 - 14/4 & 4 unnumbered 

9

Votes..., 1917-1937 

10

Votes..., 1938-1950 

11

Votes..., 1951-1960 

12

Votes..., 1961-1969 

13

Votes..., 1969-1975 

14

Votes..., 1976-1982 

15

Votes..., 1983-2000 

ArchCD 1

Votes...: electronic files, 2001-present (incomplete coverage) 

16

Votes..., 2001- 


1.1.6: Committee Reports, General, 1816-2001   3.25 linear feet.

Series Description:

This series contains unbound reports of the Board of Overseers and the Board of Trustees committees. These may be standing committees or, more often, ad hoc committees. Reports of other committees are contained within separate series within the Board of Trustees records (i.e., Visiting Committee, 1.1.7; Committee on Investments [Finance Committee], 1.1.8; Executive Committee, 1.1.9; Committee on Policy, 1.1.10; Study Committee on the Underclass Campus Environment [Pierce Committee], 1.1.11; and Committee on the Future, 1.1.19).

Arrangement:

Arranged alphabetically by committee.

Access Restrictions:

Restricted for 20 years from date of creation.

Box Folder
1 1

Academic Affairs, Committee on, 1985 

1 2

Academic Program and Appointments, Committee on, 1967-1969 

1 3-4

Accounting Practices, Committee to Review, 1979-1986 

1 5

Acoustic Condition in the Chapel, Committee on, 1953 Jun 

1 6

Admissions and Financial Aid, Committee on, 1997 Feb 28 

1 7

Admissions and Preparatory Schools, Committee on, 1971 

1 8

Admissions, Report of the Commission on Admissions, 1975 Jan 24 

1 9

Amendments to Rules, Committee on, 1947 Jun 

1 10

Appointment of an Acting President, Committee on, 1967 

1 11

Armory Building, Committee to Supervise Construction, 1954 

1 12

Art Interests, Committee on, 1898-1962 

1 13-22

Arts, Committee on the, 1972-1978 ("Committee on The Arts" changed to "Committee on The Museums" by Governing Boards vote, 1979 May 24) 

1 23

Athletic Committee, 1924-1957, 1970, 1973 

1 24

Athletics, President's Commission on, 1971, 1972 

1 25

Audit Committee, 1980 

1 26

Audit Committee, 1997 Feb 28 

1 27

Boiler, Committee on the Purchasing, 1950 

1 28

Breckinridge Center, informal advisory committee, 1973-1983 

1 29

Calendar, Committee on, 1937, 1957 

1 30

Campaign Planning, Subcommittee on, 1983, 1993 

1 31

Capital Gains & Losses, Committee on, 1970 

1 32

Chemistry Building Committee, 1950 

1 33

Classroom Building Committee, 1949-1950 

1 34

Commencement, Committee on Change of, 1937 

1 35

Commencement Sequence, Committee on the Consideration of 1959-1960 

Volume
1

Committee for Massachusetts Grant - proceedings, 1816-1832 

Box Folder
1 36

Computing Center Committee, 1969 Feb 

1 37

Conflicts of Interest, Reports on Potential Conflicts of Interest, 1979-1981, 1984, 1987-1988, 1990-1993 

1 38

Cram House, Committee on the Use of, 1948 

1 39

Curtis Fund, Committee on the Status of, 1939-1940 

1 40

Development, Committee on, 1954-1985 

2 1

Dining, Committee on Bowdoin Centralized Dining Service, 1961 

2 2

Dormitory, Committee on New Dormitory, 1940 

2 3

Educational Policy, Committee on, 1939-1962 

2 4

Educational Program, Committee on, 1972, 1981 

2 5-6

Educational Television, Advisory Committee on, 1964-1979 

2 7

Emergency Committee, 1917 

2 8

Emergency Committee - Milliken Regiment papers, 1917-1918, n.d. 

2 9

Examining Committee, 1916-1921, 1923-1940, 1944-1960 

2 10

Faculty Liaison Committee, 1968 

2 11

Faculty Salaries, Committee on, 1930, 1949 

2 12

Financial Aspects of Enrollment, Committee to Survey, 1949-1951 

2 13

Financial Planning, Committee on, 1983, 1985 

2 14

Freeman Resolution, Committee on, 1968 

2 15

General Catalogue, Committee on, 1946-1948 

2 16

Gibson Hall of Music, Harvey Dow, Committee on, 1953, 1955 

2 17

Governing Boards, Committee on Membership and Operation, 1972 

3 1

Grounds and Buildings, Committee on,1896-1909, 1910-1911 

3 2

Grounds and Buildings, Committee on, 1922-1930 

3 3

Grounds and Buildings, Committee on, 1931-1937, 1949 

3 4

Grounds and Buildings, Committee on, 1951-1963 

3 5

History, Visiting Committee on the Department of, 1968 

3 6

Honors [Honorary Degrees], Committee on, 1928-1948, 1968, 1974-1979, 1982-1991 

3 7

Infirmary, Committee on, 1955 

3 8

Institutions of Higher Education of the New England Association of Schools and Colleges, Commission on, 1986-1987 

3 9

Interfraternity Cooperative Committee,1949 

3 10

Legal Members of the Board of Overseers, Committee on, 1835 

3 11

Library, Committee on, 1933-1959, 1971 

3 12

Library Committee, 1962-1966 

3 13-14

Library Construction Committee, 1982-1983 

3 15

Limitation of Numbers, Committee on, 1924, 1937 

3 16

Maine Youth Opportunity Committee, 1949 

3 17

Massachusetts Hall, Committee on the Alterations of Massachusetts Hall, 1873 Jul 7-8 

3 18

Medical School Committee, 1921 

3 19

Memorializing Buildings, Committee on, 1970 

3 20-23

Museums, Committee on the (formerly the Committee on the Arts), 1979 Feb-1981 May 

3 24

Needs of the College, Committee on, 1938-1940 

3 25

Neighborhood Property, Committee on, 1952, 1955, 1959 

3 26

Nominating Committee, 1967-1972, 1982 

3 27

Organ, Committee on the New Organ, 1927 

3 28

Overseers, Committee on the Rules of, 1978 May 

3 29

Parking, Committee on, 1951 

3 30

Patent Policy Committee, 1969 

3 31

Pennsylvania Plan Committee, 1931 

3 32

Pensions, Committee on, 1913, 1929, 1938, 1979 

3 33

Physical Plant, Report of Committee on, 1976 Nov 

3 34

Physical Plant, Committee on, 1985 

3 35

Pickard Memorial Theatre Committee, 1953 

3 36

Placement, Committee on, 1936-1937 

3 37

Planning of Buildings, Committee on, 1952, 1957, 1959-1960 

3 38

Pooled Life Income Funds Committee, 1979 

3 39

President, Committee on a Successor to, 1952, 1968 

3 40

Presidential Evaluation, Committee on,1984 

3 41

President's House, Committee Appointed to Rehabilitate, 1953 

3 42

Prize, Committee on the Bowdoin Prize, 1938, 1945 

3 43

Property, Committee on Bowdoin Property, 1844 

3 44

Property, Committee on the Study of Certain College Properties, 1939 

3 45

Prospective Students, Committee on, 1957 

3 46

Renovation of Hubbard Hall, Committee on, n.d. 

3 47

Retirement Benefits, Committee on, 1939-1940, 1957, 1960-1961 

3 48

Revision of the Laws of the College, Committee on, 1919, 1924 

3 49

Scholarships, Committee on Competitive Scholarships Outside of Maine, 1937-1938 

3 50

Scientific Station, Committee on Bowdoin Scientific Station, 1939 

3 51

Sesquicentennial Fund Committee, 1949-1953 

3 52

Shore Property, Committee on, 1945 

3 53

Sills Memorial Volume, Committee on, 1956-1957 

3 54

Size of the College, Committee on, 1957, 1960 

3 55

Social Responsibility, Subcommittee on, 1985, n.d. 

4 1

South Africa Advisory Committee/Social Responsibility, Subcommittee on, 1978-1986 

4 2-3

Space Utilization Study, final report, 1998 Dec 10 

4 4-6

Special Committee on Wages and Salaries, 1951-1952 

Volume
2

Standing Committee records, 1846-1855 

Box Folder
4 7

Standing Committee reports, 1851-1856 

4 8

Student Affairs Committee, 1981-1982 

4 9

Student Aid, Committee on, 1968 

4 10

Student Environment, Committee on,1965-1966, 1971-1972 

4 11

Student Life, Commission on, 1983 

4 12

Student Life Committee, 1966-1979 

4 13

Student Life and Fraternities, Committee on, 1964-1967 

4 14

Summer School, Committee on the Bowdoin Summer School, 1949 

4 15

Swimming Pool, Committee on the Bowdoin Swimming Pool, 1924, 1927-1928 

4 16

Trustee Affairs Committee, 1997 Feb 28 

4 17

Trustee Affairs Committee, 2000 Feb 25 

4 18

Tuition, Committee on, 1937 

4 19

Union, Committee on Bowdoin Union, 1927 

4 20

Vocational Guidance and Placement, Committee on, 1938 

5 1

War Memorial, Committee on, 1923, 1926, 1928 

5 2-6

War Memorial, Committee on the Bowdoin Memorial: World War II, Korea, Vietnam, 1989-2001 


1.1.7: Reports of the Visiting Committee, 1826-1966   5.5 linear feet.

Series Description:

The Visiting Committee, created in 1825, was a joint committee of the Board of Overseers and the Board of Trustees. Committee members visited the college and reported back to each Board their recommendations concerning "policies or improvements." The Visiting Committee was also authorized to "give a hearing to any member of the Faculty who specially requests to be heard." Although this seldom happened, it was a means by which a faculty member might bring a grievance to the attention of the Boards without the President's consent. In effect, the Committee set the agenda for the meetings of the Boards and suggested changes that the Boards generally carried out. Originally, the Visiting Committee oversaw all aspects of the college. The Visiting Committee, together with the Examining Committee, was the primary means of communicating information about the College to the Boards. Reports from other college departments are often attached. The Visiting Committee was discontinued in 1966. It was replaced, in part, by the Committee on Policy (1.1.10).

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Volume
1

Reports of Visiting Committee, 1826-33 

2

Reports of Visiting Committees, 1834-39 

3

Reports of Visiting Committees, 1840-44 

4

Reports of Visiting Committees, 1845-50 

5

Reports of Visiting Committee, 1851-55 

6

Reports of Visiting Committee, 1856-60 

7

Reports of Visiting Committees, 1861-64 

Box
1

Reports, 1828-1888 

2

Reports, 1889-1940 (note: Visiting Committee reports for 1913-1916 are included with Records of the Board of Overseers, catalog #1.1.3, volume 9 folio) 

3

Reports, 1941-1962 

4

Reports, 1962-66 


1.1.8: Committee on Investments [Finance Committee] Minutes, 1898-1990   2.25 linear feet.

Series Description:

This committee has direct control over all financial aspects of the College. It is empowered to invest and re-invest the College's financial assets. Records include minutes and some attached correspondence.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Volume
1

Finance Committee, [1915-1951] 

Volume-folio
2

Records of the Meetings of the Finance Committee of the President and Trustees of Bowdoin College, [1915-1928] 

Box
1

Committee on Investments (Finance Committee), 1898-1915, 1924-1949 

2

Committee on Investments (Finance Committee), 1949-1966 

3

Committee on Investments, 1967-85 

4

Committee on Investments, 1977-87 

5

Committee on Investments, 1988-90 


1.1.9: Executive Committee Minutes, 1921-   1.25 linear feet.

Series Description:

The Executive Committee was created in 1921 to act for the Trustees and Overseers when those groups are not in session. The committee has wide ranging powers, but not the power to elect or remove the President or to alter the by-laws. Originally, the committee members were drawn only from Overseers and Trustees. By 1972, one faculty member and one student were non-voting members. By 1981, one member of the Alumni Council became a non-voting member. Records include minutes of meetings and occasional attached correspondence. No committee meetings were held in 1976.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Volume
1

Executive Committee [1921-1956] 

Volume-folio
2

Executive Committee, 1957-1975 

3

Executive Committee, 1977-1987 

Volume
4

Executive Committee, 1988-1991 

5

Executive Committee, 1992-1995 

Box Folder
1 1

Executive Committee Minutes (Copies), 1980-84 

1 2

Executive Committee Minutes (Copies), 1985-87 

1 3

Executive Committee Original Minutes [1951-1955] 

1 4

Executive Committee Original Minutes and copies, [1927, 1949, 1944, 1946, 1949, 1991] 

1 5

[Executive Committee Meeting Minutes Jan. 31, 1997] 

2 1

Executive Committee Minutes, academic year 1995-1996 

2 2

Executive Committee Minutes, academic year 1996-1997 

Box
ArchCD 1

Executive Committee Minutes: electronic files, academic year 1997-1998 to present (coverage incomplete) 

Box Folder
2 3

Executive Committee Minutes, academic year 1997-1998 

2 4

Executive Committee Minutes, academic year 1998-1999 

2 5

Executive Committee Minutes, academic year 1999-2000 

2 6

Executive Committee Minutes, academic year 2000-2001 

2 7

Executive Committee Minutes, academic year 2001-2002 

2 8

Executive Committee Minutes, academic year 2002-2003 

2 9

Executive Committee Minutes, academic year 2003-2004 

2 10

Executive Committee Minutes, academic year 2004-2005 

2 11

Executive Committee Minutes, academic year 2005-2006 

2 12

Executive Committee Minutes, academic year 2006-2007 

2 13

Executive Committee Minutes, academicyear 2007-2008 

2 14

Executive Committee Minutes, academic year 2008-2009 

2 15

Unanimous Consent Vote, 2008 Oct 

2 16

Executive Committee Minutes, academic year 2009-2010 

2 17

Executive Committee Minutes, academic year 2010-2011 

2 18

Executive Committee Minutes, academic year 2011-2012 

2 19

Executive Committee Minutes, academic year 2012-2013 

2 20

Executive Committee Minutes, academic year 2013-2014 

2 21

Executive Committee Minutes, academic year 2014-2015 


1.1.10: Committee on Policy, 1966-1981   2.0 linear feet.

Series Description:

The Committee on Policy was created to replace some of the functions of the defunct Visiting and Examining Committees. Its charge was to consider all matters of policy with respect to all activities of the college, and to report to the full Boards its recommendations. The Committee on Policy was discontinued in 1980. Its previous functions were distributed among a number of new committees.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Box
1

Committee on Policy, 1966-1977 

2

Committee on Policy, 1977-1981 

3

Committee on Policy: Report of the Academy for Educational Development, "Organization and Financial Management of Bowdoin College," June 15, 1971 


1.1.11: Study Committee on the Underclass Campus Environment [Pierce Committee], 1967-1970   0.75 linear feet.

Series Description:

More commonly known as the Pierce Committee, after its chair, William Pierce, this committee's 1969 report examined, among other things, the issue of co-education at Bowdoin, and set into motion events that led to the admission of the first women as regularly enrolled students in the fall of 1971. The records contain the final report ( view PDF) as well as early drafts and some background research.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Box
1

S.C.U.C.E., 1967-1970 

2

S.C.U.C.E., Drafts/Final Report, 1968-69 ( view PDF


1.1.12: Court Cases, 1833-1911   2.5 linear feet.

Series Description:

This series contains briefs, testimony, opinions and judgments rendered in cases involving Bowdoin College and/or its agents. Cases include: Garcelon-Merritt Fund Litigation (The President and Trustees of Bowdoin College, et al. vs. James P. Merritt, et al. and In the Matter of the Estate of Catharine M. Garcelon, 1892-1897); William Allen vs. Joseph McKeen, Treasurer of Bowdoin College, 1833; Mary F. S. Searles Will Case, 1891; Daviel B. Fayerweather Will and Litigation, 1897; and Batt et al., Executors of Coombs Will vs. Stevens et al., Treasurer of Massachusetts, 1911.

Arrangement:

Arranged by case.

Access Restrictions:

No restrictions.

Box Folder
1 1

Allen vs. McKeen, 1833 

Volume
1

Opinion of Judge Story in the case of William Allen vs. Joseph McKeen, 1833 

2

Searles Case: In the Matter of the Probate of the Last Will and Testament of Mary F.S. Searles, 1892 (2 copies) 

3

Fayerweather Case: Brief of the Respondents, In the Matter of the Probate of the Last Will and Testament of Daniel B. Fayerweather, Deceased, United States Supreme Court, 1902 

4-5

Fayerweather Case: In the Matter of Proving the Last Will and Testament of Daniel B. Fayerweather, deceased, as a Will of Teal and Personal Property, Surrogate's Court, City and County of New York, 1890 

6

Batt et al., Executors of the last will and testament of John C. Coombs vs. Stevens, Treasurer of Massachusetts, Bowdoin College and Viola V. Coombs, Supreme Judicial Court of Massachusetts, 1911 (2 copies) 

Box Folder
1 2-9

Bound booklets containing the U.S. Circuit Court and U.S. Supreme Court briefs and opinions in the case of The President and Trustees of Bowdoin College et al vs. James P. Merritt etal, 1892-1897 


1.1.13: Committee on the Arctic Museum, 1966-1967   0.5 linear feet.

Series Description:

This series contains materials relating to the establishment of the Peary-MacMillan Arctic Museum. Included in the records are correspondence, reports and memos among the chair of the committee, John L. Baxter, other committee members, Donald and Miriam MacMillan and others involved in the project.

Arrangement:

Arranged chronologically.

Access Restrictions:

No restrictions.

Box
1

Committee records, 1966-1967 


1.1.14: Biographical Files, 1794-   6.0 linear feet.

Series Description:

This series contains biographical files of former members of the Governing Boards.

Arrangement:

Arranged alphabetically.

Access Restrictions:

Restricted for 75 years from date of creation.

Box
1

A - Cog 

2

Col - Em 

3

F - Ho 

4

Hu - N 

5

O - Ro 

6

Ru - Z 


1.1.15: Directories, 1957-   0.5 linear feet.

Series Description:

This series contains printed pamphlets listing members of the Board of Trustees, Governing Boards (prior to 1996) and the Board Committees. The pamphlets also list brief biographical information and contact information. The directories are distributed annually to the college community.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Box
1

Directories, 1957 - 2012-2013 

2

Directories, 2013-2014 - 


1.1.16: Committee on Governance, 1980-1996   1.0 linear foot.

Series Description:

The Committee on Governance was created to determine if Bowdoin College would continue to operate as a bicameral institution. The committee ultimately decided to recharter Bowdoin as a unicameral institution. The Board of Overseers was abolished, leaving the Board of Trustees as the sole governing body. The records contain copies of the final reports of the two convened committees, as well as extensive background correspondence, minutes and notes.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 20 years from date of creation.

Box Folder
1 1

Report, 1981 

1 2-6

Background, 1980-1981 

1 7

Background, 1985-1991 

1 8

Report, 1996 

1 9-20

Background, 1994-1996 

1 21

Governing Boards Handbook 


1.1.17: Presidential Search Committees, 1952, 1968, 1977, 1981, 1989, 2000   0.5 linear feet.

Series Description:

A Presidential Search Committee is convened by the Board of Trustees when the need for identifying and hiring a new college president arises. The committee is responsible for vetting nominees and interviewing candidates, and makes its recommendation to the Board of Trustees. Also included are the records of a special faculty committee formed at the request of the Board of Trustees to advise the Board's committee on the selection of a president in 1968.

Arrangement:

Arranged chronologically.

Access Restrictions:

Restricted for 75 years from date of creation.

Box Folder
1 1

1952, Notes and correspondence from the file of Earle S. Thompson, Chairman of the Committee on Successor to the President 

1 2

1952, Report to the Governing Boards by the Committee on Successor to the President 

1 3-4

1968, Presidential Search - the files of Professor Paul Hazelton, chairman of the special faculty committee on presidential selection 

2 1

1977, Presidential Selection Committee 

2 2-4

1981, Presidential Search Committee 

2 5

1981, Presidential Nominating Committee 

2 6

1989, Presidential Search Committee 

2 7-10

1989, Presidential Search Committee, Report 

2 11-17

2000, Presidential Search Committee 

3 1-13

2000, Presidential Search Committee 


1.1.18: Commission on Residential Life, 1987-1997, undated   4.0 linear feet.

Series Description:

The Commission on Residential Life was appointed by the Board of Trustees in July 1996 in order to develop a philosophy for residential life, assess all existing facilities and practices regarding residential life in light of this philosophy, develop a long-range strategy for the design of new housing and dining facilities and redesign the old facilities, and evaluate the effectiveness of residential life staffing and policies. It began such changes as introducing the College House system to campus, as well as the phasing out of fraternities.

Arrangement:

Arranged alphabetically.

Access Restrictions:

Boxes 3-5 restricted until 2032.

Box Folder
1 1

Reports: Announcement of Commission and its purpose, 1996 

1 2

Reports: Bowdoin College News report re: interim report, 1997 Mar 1 

1 3

Reports: "Building Community at Bowdoin College." Interim report, 1997 Feb 22 

1 4

Reports: "Building Community at Bowdoin College." Final report, 1997 May 10 

1 5

Reports: Report to the President from the Committee to Review Fraternities, 1988 Apr 

1 6

Reports: Residential Life - draft models and costs, 1988, 1990, 1997 

1 7

Reports: Residential Life surveys, 1996 

1 8

Reports: Residential Life value statements, 1996 

1 9

Reports: Residential Life - various reports, 1996 

1 10

Studies: Amherst College 

1 11

Studies: Bowdoin College Self-Study, 1996 

1 12

Studies: Carnegie Mellon University 

1 13

Studies: Colby College 

1 14

Studies: Colby College - Commission on Campus Life 

1 15

Studies: Colgate University 

2 1

Studies: Grinnell College 

2 2

Studies: Hamilton College - Report of the Committee on Residential Life, 1995 

2 3

Studies: Harvard College 

2 4

Studies: Kenyon College 

2 5

Studies: Kenyon College - House manager information, 1995-1996 

2 6

Studies: Kenyon College - Report of the Commission on Student Life, 1989 

2 7

Studies: Middlebury College 

2 8

Studies: Oberlin College, 1994 

2 9

Studies: Trinity College 

2 10

Studies: Tufts University - Living on Campus, 1995-1996 

2 11

Studies: Wesleyan University - Residential Life task force report, 1987 

2 12

Studies: Williams College 

3 1

Subject Files: Ad Hoc Community Forum, 1997 Apr 23 

3 2

Subject Files: Ad Hoc Implementation Committee, 1997 

3 3

Subject Files: Ad Hoc Implementation Committee - Choice Subcommittee, 1997 Apr 

3 4

Subject Files: Ad Hoc Implementation Committee - Faculty Involvement Subcommittee, 1997 

3 5

Subject Files: Ad Hoc Implementation Committee - final report, 1997 May 5 

3 6

Subject Files: Ad Hoc Implementation Committee - Governance and Budget Subcommittee, 1997 

3 7

Subject Files: Ad Hoc Implementation Committee/House Leadership meeting, 1997 Apr 23 

3 8

Subject Files: Ad Hoc Implementation Committee meeting, 1997 Apr 2 

3 9

Subject Files: Ad Hoc Implementation Committee meeting, 1997 Apr 8 

3 10

Subject Files: Ad Hoc Implementation Committee meeting, 1997 Apr 13 

3 11

Subject Files: Ad Hoc Implementation Committee meetings - communications, 1997 

3 12

Subject Files: Ad Hoc Implementation Committee - miscellaneous, 1997 Apr 

3 13

Subject Files: Ad Hoc Implementation Committee - preliminary report, 1997 Apr 15 

3 14

Subject Files: Ad Hoc Implementation Committee - Residential Life Staff Subcommittee, 1997 

3 15

Subject Files: Ad Hoc Implementation Committee - student nominations/volunteers, 1997 Mar 

3 16

Subject Files: Ad Hoc Implementation Committee - subcommittees, 1997 Apr 

3 17-183

Subject Files: Addresses of letters to the Commission on Residential Life 

3 19

Subject Files: Alumni Corporation house officers, 1996-1997 

3 20

Subject Files: Alumni forum - Boston, 1996 Nov 21 

3 21

Subject Files: Alumni forum - Portland, 1996 Nov 14 

3 22

Subject Files: Alumni forums, 1996 

3 23

Subject Files: Appointment calendar, 1996-1997 

3 24

Subject Files: Archives - confidential destruction 

3 25

Subject Files: Articles - various, 1996, 1997 

3 26-27

Subject Files: Background material for the Commission on Residential Life, 1996 Jul 29 (2 copies) 

3 28

Subject Files: Bowdoin Orient - various issues, 1996 Sep-Nov 

3 29

Subject Files: "Building Community at Bowdoin College," final report, 1997 May 10 

3 30

Subject Files: "Building Community at Bowdoin College," interim report, 1997 Feb 22 

3 31

Subject Files: "Building Community at Bowdoin College," interim report - draft 

3 32

Subject Files: Burns, William David - essay on fraternities, 1988 

3 33

Subject Files: Campus map, n.d. 

3 34

Subject Files: Charge for the Commission on Residential Life, 1996 Jul 8 

3 35

Subject Files: Clerical support, 1996 

3 36

Subject Files: Communications Outline and Constituency Outreach Proposal, 1996 Sep 7 

3 37

Subject Files: Conference call, 1997 Feb 21 

3 38

Subject Files: Conversations with Don Kurtz, 1996 

3 39

Subject Files: Convocation address - President Edwards, 1996 

3 40

Subject Files: Draft reports of working groups - special reaccreditation insert, Bowdoin Orient, 1996 

3 41

Subject Files: Emails - miscellaneous, 1996-1997, n.d. 

3 42

Subject Files: Faculty forums, 1996 

3 43

Subject Files: Faculty meetings, 1996 Oct 

3 44

Subject Files: Faxes, 1997 

3 45

Subject Files: Feedback cards to Don Kurtz with response, 1997 Jan-Feb 

3 46-49

Subject Files: Filing - miscellaneous 

3 50

Subject Files: Financial information - account for Commission on Residential Life, 1996-1997 

3 51

Subject Files: Focus group minutes - BGLAD, 1996 Nov 

3 52

Subject Files: Focus group minutes - Bowdoin VolunteerGroup meeting, 1996 Nov 15 

3 53

Subject Files: Focus group minutes - Bowdoin Women's Association meeting, 1996 Oct 29 

3 54

Subject Files: Focus group minutes - Crew team, 1996 Nov 

3 55

Subject Files: Focus group minutes - faculty meeting, 1996 Nov 15 

3 56

Subject Files: Focus group minutes - Latin American Student Organization (LASO) meeting, 1996 Nov 14 

3 57

Subject Files: Focus group minutes - Open student forum, 1996 Nov 1 

3 58

Subject Files: Focus group minutes - Parents Executive Committee annual meeting, 1996 Sep 27 

3 59

Subject Files: Focus group minutes - Student Leadership Council meeting, 1996 Nov 15 

3 60

Subject Files: Focus group minutes - Students of color meeting, 1996 Oct 31 

3 61

Subject Files: General, 1996 

4 1-2

Subject Files: Guides, reports, reviews, 1988, 1996 

4 3

Subject Files: "History of Fraternities at Bowdoin," by David L. Simmons '96 and correspondence, 1996 

4 4

Subject Files: House leadership, 1997-1998 

4 5

Subject Files: Institutional research, 1996 

4 6

Subject Files: Interfraternity Council (IFC), 1996 

4 7

Subject Files: Letter from Don Kurtz to the Commission members, 1997 Oct 3 

4 8

Subject Files: Letter from Nathaniel Cormier '95, 1996 Aug 

4 9

Subject Files: Letters - drafts and history, 1996, n.d. 

4 10-12

Subject Files: Letters to Commission on Residential Life, 1996 

4 13

Subject Files: Letters to Donald Kurtz, chairman - negative letters, 1996 

4 14

Subject Files: Letters to Donald Kurtz, chairman - positive letters, 1996 

4 15

Subject Files: Letters to Donald Kurtz, chairman - special/outside letters, 1996 

4 16

Subject Files: Letters to Don Kurtz with responses, 1996 Sep 

4 17

Subject Files: Letters to Don Kurtz, 1996 Oct 

4 18

Subject Files: Letters to Don Kurtz with responses, 1996 Oct 

4 19

Subject Files: Letters to Don Kurtz, 1996 Nov 

4 20

Subject Files: Letters to Don Kurtz, 1996 Dec 

4 21

Subject Files: Letters to Don Kurtz with responses, 1996 Dec 

4 22

Subject Files: Letters to Don Kurtz with responses, 1997 Jan-Feb 

4 23

Subject Files: List server communication, 1996 Sep-Oct 

4 24

Subject Files: List server communication, 1997 May 

4 25

Subject Files: Mailing, 1996 Sep 26 

4 26

Subject Files: Mailing, 1996 Oct 5 

4 27

Subject Files: Mailing, 1996 Oct 11 

4 28

Subject Files: Mailing, 1996 Nov 2 

4 29

Subject Files: Mailing, 1996 Nov 26 

4 30

Subject Files: Mailing, 1996 Dec 6 

4 31

Subject Files: Mailing, 1996 Dec 31 

4 32

Subject Files: Mailing, 1997 Jan 23 

4 33

Subject Files: Mailing, 1997 Jan 31 

4 34

Subject Files: Mailing, 1997 Feb 17 

4 35

Subject Files: Mailing, 1997 Mar 7 

4 36

Subject Files: Mailing, 1997 Mar 24 

5 1

Subject Files: Mailing, 1997 Apr 6 

5 2

Subject Files: Mailing labels - Board of Trustees report, 1997 Feb 22 

5 3

Subject Files: Mandate, 1996 Jul 8 

5 4

Subject Files: Meeting, 1996 Sep 7 

5 5

Subject Files: Meeting, 1996 Nov 2 

5 6

Subject Files: Meeting, 1997 Mar 7 

5 7

Subject Files: Meeting, 1997 Apr 12 

5 8

Subject Files: Meeting, 1997 May 3 

5 9

Subject Files: Meeting dates, 1996-1997 

5 10

Subject Files: Meetings with Craig, n.d. 

5 11

Subject Files: Member information 

5 12

Subject Files: Members - list, 1997 

5 13

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1996 Nov 26 

5 14

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1996 Dec 31 

5 15

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Jan 10 

5 16

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Jan 23 

5 17

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Mar 7 

5 18

Subject Files: Memorandum with attachments to members of the Commission on Residential Life, 1997 Apr 4 

5 19

Subject Files: Minutes, 1996 Sep 7 

5 20

Subject Files: Minutes, 1996 Oct 5 

5 21

Subject Files: Minutes, 1996 Nov 2 

5 22

Subject Files: Miscellaneous handwritten notes 

5 23

Subject Files: Miscellaneous material - Del Wilson, 1996 

5 24

Subject Files: Miscellaneous material for Don Kurtz, 1996 

5 25

Subject Files: Notes [by Craig Bradley], 1996 

5 26

Subject Files: Parents forum - minutes, 1996 Sep 

5 27

Subject Files: Phone calls, n.d. 

5 28

Subject Files: Post-Commission mail sent to Don Kurtz, 1997 

5 29

Subject Files: Preliminary Residential Life financing plan, 1996-2001 

5 30-32

Subject Files: Preliminary Residential Life studies: Bowdoin/Kenyon 

5 33

Subject Files: Questions for open forums, 1996 

5 34

Subject Files: Report on Long-Term and Short-Term Dining Options, 1997 Jan 28 

5 35

Subject Files: Reports from the Commission on Residential Life, 1996 Sep 7, Oct 5, Nov 2 

5 36

Subject Files: Residential Life Value Statement - memo from Robert H. Edwards, 1996 Oct 25 

5 37

Subject Files: Response letters from the community and College, 1996-1997 

5 38

Subject Files: Responses to the interim report, 1997 Mar 

5 39

Subject Files: Social Policy Subcommittee, 1996 

5 40

Subject Files: Student forum, 1996 Nov 1 

5 41

Subject Files: Student forum, 1996 Dec 5 

5 42

Subject Files: Subcommittees, 1996 

5 43

Subject Files: Summary of Residential Life Working Group report, n.d. 

5 44

Subject Files: Thorne, Frederick G.P. '57 - letter to parents/students/alumni/faculty/staff, 1996 Aug 

5 45

Subject Files: Torrey, W., Bradley, C., Mersereau, R., Kurtz, D. - notes 

5 46

Subject Files: Tour - Bowdoin College, 1996 Aug 19 

5 47

Subject Files: Tours and meeting schedule, 1997 Jan 9-11 

5 48

Subject Files: Tours of Amherst, Williams, Middlebury, and Dartmouth, 1996 Dec 17-19 

5 49

Subject Files: Web page, n.d. 


1.1.19: Committee on the Future, 1994-2001, undated   1.0 linear foot.

Series Description:

The Committee on the Future was created to identify and examine educational trends for the following decade, and determine how the trends would impact Bowdoin, in order to form a basis for planning. Meeting for the first time in the Fall of 1999, the Committee was chaired by trustee, Richard Stowe, and consisted of trustees, faculty members, students, and administrators. In addition to the Committee's December 2000 report and separate appendix, the series contains meeting materials, articles, notes from visits to other institutions, and post-report retreat and planning material.

Arrangement:

Arranged alphabetically by material type.

Access Restrictions:

Restricted for 20 years from date of creation.

Box Folder
1 1-10

Appendix 1-10 material, 1998-2000, n.d. 

1 11-15

Articles - various, 1994-2001, n.d. 

1 16

Draft Report, Appendix, 2000 Oct 

1 17-18

Draft Report, Appendix, 2000 Dec 

1 19

IT (Information Technology) Plan and Budget, 2000 Jun 

1 20

Meeting, 2000 May 11 

1 21

Miscellaneous printed material, 1999-2001 

1 22

Notebook of Scott Meiklejohn, Bowdoin administrator and committee member, 1999-2000 

1 23

Notes from campus visits, 2000 

1 24

Overheads and notes, n.d. 

1 25

Post-report planning (the next steps), 2001, n.d. 

1 26

Publication - "The Knowledge Web," Merrill Lynch, 2000 May 

1 27

Publications - various, 1998-2000, n.d. 

1 28

Report of the Committee on the Future, 2000 Dec 

1 29

Retreat for Trustees - notebook, 2001 Mar 

1 30

Retreat for Trustees - summary of discussions, 2001 Mar 

1 31

Retreat to discuss the Committee's report, 2001 Mar 


1.1.20: Realia, 1943, 1969, undated   0.25 linear feet.

Series Description:

Contains the ceremonial "Keys to the College," consisting of five brass keys on a key ring, a cast pewter medallion on a silver chain with the "Seal of the College" on the front and the inscription "First presented to Roger Howell, Jr., on the occasion of his inauguration as the tenth president of Bowdoin College by the fellow members of his Class of 1958, October 3, 1969" on the reverse; and a gavel used at meetings of the Board of Overseers (also used after 1996 at Board of Trustees meetings), which is inscribed "Bowdoin College/Board of Overseers/Clement F. Robinson/1943 President."

Arrangement:

No arrangement.

Access Restrictions:

Restricted. Please consult Archives for details.

Vault-Box Object
1 1

Gavel used at meeting of the Board of Overseers. Inscription: "Bowdoin College/ Board of Overseers/Clement F. Robinson/ 1943 President." 

1 2

5 brass keys on a key ring: the ceremonial "Keys to the College." 

1 3

1 cast pewter medallion on silver chain:"Seal of the College" on the front, on reverse: "First presented to Roger Howell, Jr., on the occasion of his inaguration as the tenth president of Bowdoin College by the fellow members of his Class of 1958, October 3, 1969.