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Library

OneCard Department Group Accounts

Faculty and staff members may charge photocopies and microform copies made in the Library to their department accounts, either using their departmental Group OneCard or their personal Bowdoin ID card. Here’s how to initiate department group charges for copies:

DEPARTMENT COPYING ACCOUNT & GROUP ONECARD:

  1. Send Phyllis McQuaide written authorization to create a department copying account, including the account number, department or group name, and how much money should be placed in the account. This amount will be transferred from your department to the copying account, and will be drawn down as charges are incurred. You may add more funds as needed.
  2. We will send you a numbered Group OneCard that may be used by your authorized student employees or by any member of your department for photocopying in the Library.
  3. You may add funds to the account by notifying Phyllis McQuaide in writing or by email (pmcquaid@bowdoin.edu) of the amount to be transferred from your department budget. [Please note: We do not have a way to flag accounts that are low on funds, so contact Phyllis to check on remaining balance.]

SHARED ACCOUNTS:

  1. Set up a Department Copying Account as described above.
  2. To authorize individual faculty and staff members to charge the department copying account using their OWN Bowdoin ID cards:
    • Send Phyllis a list of the names and ID numbers of the persons authorized to make charges against this account. We will enter these names into the Onecard system.
    • Include the department account number or numbers for which each person is authorized to charge photocopying.
    • Faculty and staff members who have been entered into the list of persons authorized to charge against your department account may use their own College ID cards to “swipe” in the photocopiers. Full instructions are provided at each copier.
    • Student assistants will not be listed as authorized users for department copier accounts, but will continue to use the department’s Group Onecard.

Please contact Phyllis McQuaide at x3173 or pmcquaid@bowdoin.edu if you have questions about setting up or using a OneCard Department Copying Account.

This page created and maintained by Leanne Pander. Last update: July 25th, 2004.