Location: Bowdoin / Library / Special Collections & Archives / archives / 1.8 Series Descriptions

Office of the Treasurer Records, 1788-1959, n.d.

Financial Reports, 1859-1951
2.5 linear feet.
Catalog Number: 1.8.1

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Series Description:
The yearly Financial Reports from 1859-1951 include information on the previous year's salaries, financial aid, and gifts and bequests. In each report the treasurer supplies a message summarizing the financial status of the college in the previous year. Some reports include detailed supporting schedules and other supplementary information. Reports subsequent to 1951 can be found in the Office of the Vice President for Finance Administration and Treasurer
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Subscriptions to the Endowment Funds, 1794-1910
12 volumes.
Catalog Number: 1.8.2

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Series Description:
Early paper-bound subscription lists of those who pledged money to Bowdoin's established endowment funds, during the period from 1794-1910.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Record of Term Bills, 1815-1901, 1956-1959
19 volumes.
Catalog Number: 1.8.3

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Series Description:
Records of students' term bills from 1815-1901 and 1956-1959. Includes data such as book charges and damage to rooms which were factored in to the charges.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Salary Books, 1829-1945
16 volumes.
Catalog Number: 1.8.4

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Series Description:
Contains records of salary and pension disbursements for faculty and staff during the years 1829-1945.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Cash Blotter, 1860-1902
10 volumes.
Catalog Number: 1.8.5

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Series Description:
Contains bound daily records of cash disbursements and running cash on hand total between the years of 1860 and 1902, but not including all years. Missing November, 1865-October, 1871.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Notes Receivable, Invoice Registers, Student Accounts, Committee Records, Stocks, Bonds and Deeds, 1814-1933.
20 volumes.
Catalog Number: 1.8.6

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Series Description:
Records span 1814-1933 and contain copies of property deeds of the college, record of deed grants, treasurer's letters, Emergency Committee records from 1917-33, indexes of student accounts from 1862 through 1925, invoice registers from 1880-1898 and 1918-21, records of notes receivable from 1814-1866.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: None.


Financial Documents, 1791-1925, n.d.
2.0 linear feet.
Catalog Number: 1.8.7

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Series Description:
Various unbound financial documents spanning years from 1791 to 1925, such as subscriptions, bonds, notes, promissory notes, receipts, statements, reports, accounts, decrees and charts. Notably, an original Massachusetts State Senate document: "An Act for the encouragement of Literature, Piety & Morality & the useful Arts and Sciences- Grant of $3000. per annum to Bowdoin College, for ten years, to be paid semi-annually, from the date of this act, Feb.ry 24th 1814".
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Documents Concerning Lands, 1788-1955, n.d.
1.75 linear feet.
Catalog Number: 1.8.8

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Series Description:
Original and some photocopied documents from 1788-1955: receipts, deeds, statements of sale, correspondence, promissory notes, writs of possession, bonds, mortgage notes, contract disputes, appraisals, and surveys.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Accounting Ledgers, 1855-1962.
38 volumes.
Catalog Number: 1.8.9

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Series Description:
Accounting ledgers covering endowment and other fund accounts, internal accounts, general expenses and income accounts, for the years 1855 through 1962, with information on the Buxton scholarship account running through 1979. Includes some investment information, and the Statement of Terms of 1899 Donations and Bequests. Some payroll information is included from July 1960 through December 1962.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Student Bonds, 1883-1910
1.0 linear foot.
Catalog Number: 1.8.10

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Series Description:
Signed and usually sealed bonds from students in the classes of 1884 through 1905, and nongraduates 1902-1910. The bonds were statements binding the student and others designated by the student, to a payment of two hundred dollars to the Treasurer of the College. The sum was to cover such expenses as term bills and any assessment for repair of room damage or other damage for which the student was responsible at the time of commencement.
Arrangement: Chronologically by class year, then alphabetically within each class.
General Note:
Restrictions: None.


George J. Mitchell Department of Special Collections & Archives · Staff · Hours
Bowdoin College Library, 3000 College Station, Brunswick, Maine 04011-8421 · scaref@bowdoin.edu · (207) 725-3288