Location: Bowdoin / Library / Special Collections & Archives / archives / 2.1 Series Descriptions

LibraryGeorge J. Mitchell Department of Special Collections & Archives


Office of Student Records/Registrar: 1802- .


Matriculation Books, 1802-
1 linear foot.
Catalog Number: 2.1.1



Series Description:
This series contains the original signature books of matriculants to Bowdoin. The first two volumes are lists of attendees and cover the classes of 1806-1902.

Volumes 3 and 4 are matriculation books and contain the signatures of matriculants. This tradition began in 1841 with the class of 1844 but was abandoned in 1852. It resumed in 1872 and continued until 1902. Again abandoned, the custom was revived by President Sills in 1937. It has continued, unbroken, until the present. In these two volumes are the signatures of prominent alumni such as General Joshua L. Chamberlain (1852); Admirals Peary (1877) and MacMillan (1898); and Senators George Mitchell (1954) and William Cohen (1962).

Volume 3 contains the classes of 1845-1856 and 1941-1959. Volume 4 contains the classes of 1876-1906 and 1960-2000. Volume 5 begins with the class of 2001.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Attendance Books, 1807-1893
0.5 linear feet.
Catalog Number: 2.1.2



Series Description:
This series consists of four volumes which were used to record the attendance of students. The arrival and departure dates for students from 1807-1841 were entered in the "Book of Entries," while daily student attendance from September 1891 to June 1893 was recorded in the "Registrar's Book." Also included is a Summer School of Science volume for July 1876 which lists the names and hometowns of registered students as well as the courses in which they were enrolled, the officers of instruction and course fee.
Arrangement: Chronologically.
General Note:
Restrictions: None.


Transcripts (Official), Rankings and Academic Records, 1840-
20 linear feet.
Catalog Number: 2.1.3



Series Description:
This series contains student academic records from 1840. Before 1840, academic records were contained in the records of the Executive Government. The earliest records consist of oversize ledger sheets organized by class. Further divided by three terms and a year-end summary, these sheets record items such as: absences (excused and not excused) from College, prayers, public worship, recitation and lectures; neglect of themes, forensics and declamations; weekly rank at recitation; term/annual rank; deportment and remarks.

From 1859-1868, class records were kept in two bound volumes: one for detailed records and the other as a summary log. The detail records are in the same format as the earlier ledger sheets but add more columns for comments on specific areas such as: attention to study, expression for rank, and expression for conduct. The volume containing the years 1868-1874 includes both the summary and detailed records. Volume 3 of the series includes classes 1868-1874 and records individual course marks calculated weekly. This differs from previous rank books which excluded detail at the course level.

Beginning with the class of 1868 and ending with the class of 1901, class rank books were maintained to include the four year period of attendance. Thus, each of these four books contains complete student records for every fourth class (i.e., Vol. 4, 1875, 1879, etc.; Vol. 5, 1876, 1880, etc.).

Starting with the class of 1900 the format for maintaining student records changed again. At this point, pages of the register recorded an individuals' entire course level grades. This format continues through 1906. By this time, areas like deportment and chapel attendance were not recorded on a student's record.

From 1907, grades and other personal and academic information were maintained on custom-printed cards. The format of the card has changed several times over the years. In 1967, student courses and grades were also entered onto computer. At this point the hand-written card was augmented with a computer printout of a student's courses and grades. Transcripts and other academic records are currently maintained on computer. All original official transcripts not transferred to the Archives are held by Student Records.
Arrangement: Arranged chronologically.
General Note: Also included are microfilm copies of class ranks, 1840-1853 and 1859-1906, and microfilm copies of official transcripts of the classes of 1907-1989.
Restrictions: Closed for 75 years from date of creation or until the death of the individual, whichever occurs first.


Transcripts (Unofficial), 1990-
8.5 linear feet.
Catalog Number: 2.1.4



Series Description:
Contains paper copies of official transcript records which are stored electronically at the Office of the Registrar.
Arrangement: Arranged chronologically, then alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation or until the death of the individual, whichever occurs first.


Grade Sheets, 1972-
8.5 linear feet.
Catalog Number: 2.1.5



Series Description:
This series contains the summary grade sheets and the faculty grade worksheets. These papers list, by course, the students enrolled and their assigned grade. The grade sheet is the official record of student grades.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Transcripts (Official), Non-Graduate, 1907-
2 linear feet.
Catalog Number: 2.1.6

Series Description:
This series contains the original official transcripts of those students who did not graduate from the College during the class years of 1907-1944. All original official transcripts not transferred to the Archives are held by Student Records.
Arrangement: Arranged chronologically.
General Note: Also included are microfilm copies of non-graduate student transcsripts, 1907-1944 and [1949]-1995.
Restrictions: Closed for 75 years from date of creation or until the death of the individual, whichever occurs first.


Transcripts (Official), Special and Summer Students, 1942-
2.5 linear feet.
Catalog Number: 2.1.7

Series Description:
The original official transcripts of special students and those who attended summer classes between 1942-1948. Many of the transcripts are the records of students who attended Bowdoin during and immediately after World War II. These transcripts are in the same format as the regular students during this era. All original official transcripts not transferred to the Archives are held by Student Records.
Arrangement: Arranged chronologically.
General Note: Also included are microfilm copies of official transcripts for special and summer students, 1942-1983, and summer students, 1986-1987.
Restrictions: Closed for 75 years from date creation or until the death of the individual, whichever occurs first.


Grade Sheets, Special and Summer Students, 1940-1986
1 linear foot.
Catalog Number: 2.1.8



Series Description:
This series contains the summary grade sheets and the faculty grade worksheets for special and summer programs. These papers list, by course, the students enrolled and their assigned grade. There is also additional information on some of the programs in each folder.
Arrangement: Arranged by subject.
General Note:
Restrictions: Closed for 75 years from date of creation or until the death of the individual, whichever occurs first.


Annotated Catalogues, 1970-
2 linear feet.
Catalog Number: 2.1.9



Series Description:
This series contains the registrar's copy of the Bowdoin catalogue. Contained in some of these catalogues are the revisions to the published catalogue. Such annotation includes, for example, course description revisions, additional course offerings and instructor changes.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Registration Packets, 1987-
0.5 linear feet.
Catalog Number: 2.1.10



Series Description:
This series contains the registration packets sent to new and returning students from 1987. Typically, the packets contain: a registration and information form, an honor system signature card, a registration and enrollment card, a schedule of courses, "Sources: Their Use and Acknowledgement," the most recent edition of the Student Handbook and other registration and course information. Over the years the forms and booklets have been revised. For example, the 1994-95 packet contains a two edition handbook, the student handbook and policies handbook.

For most years represented, their are two different packets, one for first year and one for returning students.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Data, Notices, and Schedules of Course Offerings, 1877- , n.d.
2.55 linear feet.
Catalog Number: 2.1.11



Series Description:
The bulk of the material in this series dates from 1959. Prior to 1959 there is information about the Summer School of Science in the late 1870s, an 1892 class schedule, a Geographic Survey of Bowdoin Students and Alumni by Philip M. Johnson (Bowdoin 1940) and Charles H. Pope (Bowdoin 1940) and miscellaneous class lists, examination schedules, and undated notices regarding attendance requirements. Though there is variation from year to year, from 1959-1993 information is included on class and exam schedules, course enrollment, classroom assignments, grade distributions, Dean's List rosters and registration notices. Included from 1977 are reports or booklets that list the schedules of course offerings exclusively.
Arrangement: Arranged chronologically through 1993, followed by a chronological listing from 1977- , specifically for schedules of course offerings.
General Note:
Restrictions: None.


Diplomas
n.d., 0.25 linear feet.
Catalog Number: 2.1.12



Series Description:
Several signed and blank diplomas. Also contained in this series is a large negative from which a diploma may be printed.
Arrangement: By category.
General Note:
Restrictions: None.


General Correspondence, 1894-1923
0.25 linear feet.
Catalog Number: 2.1.13



Series Description:
This series contains correspondence files kept by George T. Files, the first registrar of the College, from 1894-1923. Materials consist mostly of letters to Files requesting student records, grade or attendence record changes, or publications inquiries or orders.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Recording Committee, 1974-
.75 linear feet.
Catalog Number: 2.1.14

Series Description:
The Recording Committee is a standing committee of the College composed of faculty, students, and staff, that considers and enforces matters of academic standing for individual students, and considers exceptions to the policies and procedures governing academic life. Grade changes, graduation requirements, changes in majors, course credit, course numbering, probation, suspension, and dismissal are among the matters the committee addresses. This series contains Recording Committee agendas, minutes, memorandums, notes, reports, and probation lists. Additional Recording Committee material can be found in: Faculty Records: Recording Committee and Office of the Dean of Student Affairs: Recording Committee.
Arrangement: Arranged chronologically.
Restrictions: Restricted.


George J. Mitchell Department of Special Collections & Archives · Staff · Hours
Bowdoin College Library, 3000 College Station, Brunswick, Maine 04011-8421 · scaref@bowdoin.edu · (207) 725-3288