Location: Bowdoin / Library / Special Collections & Archives / archives / 6.5 Collection Guide

Office of Events & Summer Programs: Records and Audiovisual Recordings, 1978- .


24.75 linear feet and audiovisual recordings

Catalog Number:6.5

Series List:


Agency History /
Biographical Note:

The Office of Events & Summer Programs is responsible for a number of campus events during the academic year, as well as summer programs, and the coordination of campus space by outside groups. Among the major campus functions handled by the Events office are Common Hour, Parents Weekend, and Commencement, as well as Honors Day, and the retiree recognition reception. Summer programs which the Events office facilitates include Upward Bound, the day camp, the Clinic (hockey camp), and conferences such as Infrared Spectroscopy. The Events office also oversees the use of campus space by outside groups such as the Maine Humanities Council and Assault Support Services of Midcoast Maine. The Events Office was created in 1978 as the Office of Special Programs. It was renamed the Office of Special and Summer Programs, and, in 1994, the Events Office. The office administers conferences, special functions, and other programs not directly connected with Bowdoin's curriculum. The Office of Special Programs originally ran only its own programs, and now performs facility scheduling for the entire college, both during the academic year and the summer months. The programs hosted by Bowdoin enable a wide variety of people to enjoy the campus facilities, as well as to take advantage of the expertise of Bowdoin's faculty and staff. These programs consist of educational seminars, professional conferences, entertainment, lectures, academic institutes, public service functions, meetings of sporting groups, philanthropic groups, scholarly societies and private functions such as weddings. The office coordinates dining, overnight accommodations, meeting space, audiovisual services and other necessary amenities.

Scope and Content:
Records begin in 1979 and document the planning and organization of special events during the academic year and summer. Housing information, performer's contracts, publicity information, and billing records are included in most files. Organizational memos to various departments are also included, e.g. to the dining service regarding menus; to physical plant regarding the setup of meeting areas, performance space, and housing situations; and security regarding access, parking, and general security issues. Major academic year events include Common Hour (documented through audio-visual recordings of each event) in addition to Parents Weekend and Commencement. Significant special programs are: Upward Bound program; the Bowdoin Summer Music Festival; the Infrared Spectroscopy course; Lectures such as the Tallman, Spindel and Santagata Lecture; the Summer Hockey Clinic and other sports camps.

Cite as: Office of Events & Summer Programs: Records and Audiovisual recordings, George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library.

Access Restrictions: Some restrictions may apply, contact Special Collections & Archives staff for information.

George J. Mitchell Department of Special Collections & Archives · Staff · Hours
Bowdoin College Library, 3000 College Station, Brunswick, Maine 04011-8421 · scaref@bowdoin.edu · (207) 725-3288