Location: Bowdoin / Library / Special Collections & Archives / archives / 4.1 Series Descriptions

Office of the Dean of Student Affairs: Records and Publications, 1941- .

Facebook/PicBook, 1945, 1964-
.5 linear feet.
Catalog Number: 4.1.1

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Series Description:
This series contains "facebooks," published annually from 1969. A facebook is a bound collection of photographs, names, and hometowns of first-year, transfer and exchange students. Also included is a class of 1945 publication titled "Pictorial" which is similar to the newer facebooks, and unbound publications 1964-1968 much like the "Pictorial." The 1964-1967 issues however, are incomplete. The name of the publication changed from Facebook to PicBook in 2010 with the Class of 2014, but the content (photographs, names, and hometowns) remained unchanged.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Publications, 1976- , n.d.
1 linear foot.
Catalog Number: 4.1.2

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Series Description:
Publications of the Office of the Dean of Student Affairs. These include orientation packets, brochures, handbooks, guides, and booklets about the use and acknowledgement of source material.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: None.


American Council on Education, 1965-1989
1 linear foot.
Catalog Number: 4.1.3

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Series Description:
This series contains annual statistical reports prepared by the American Council of Education from 1965 to 1989. These documents summarize questionnaires completed by entering first-year students at Bowdoin and at other colleges and universities nationwide. These lengthy reports include data on items such as: age, race, political orientation, average grade in high school, religious preference, family composition, income, and background, curricular and extracurricular activity preferences, higher education plans, and the like.

The American Council on Education is a Washington, D.C. based agency that facilitates the collection of and compiles data for cooperative institutional research among colleges and universities. The Office of Institutional Research now conducts and reports on similar surveys.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Subject Files, 1941- , n.d., A-E
5 linear feet.
Catalog Number: 4.1.4

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Series Description:
Subject files from the Dean of the College, Dean of Students, Dean of Student Life and Dean of Student Affairs Office. There are files for departments, committees, and events. Among the subjects included are alcohol policy, civil rights, James Bowdoin Day, the Student Life Committee, and Study Away.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Subject Files, 1941- , n.d., F-Ni
6 linear feet.
Catalog Number: 4.1.4

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Series Description:

Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from the date of creation.


Subject Files, 1941- , n.d., No-R
3 linear feet.
Catalog Number: 4.1.4

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Series Description:

Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Subject Files, 1941- , n.d., S-Z
6 linear feet.
Catalog Number: 4.1.4

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Series Description:

Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Student Affairs Committee, 1983-
2 linear feet.
Catalog Number: 4.1.5

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Series Description:
The Student Affairs Committee of the Governing Boards was established in 1981. The bulk of the material is from 1983 and consists of meeting minutes and related documents. This committee oversees and discusses issues such as student housing, sexual discrimination, alcohol policy, admissions policies, academic advising, counseling service, student activities, the honor code, social code, budgets, and facililties.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Recording Committee, 1955-
3 linear feet.
Catalog Number: 4.1.6

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Series Description:
This series contains records of the Recording Committee, a long-standing faculty committee. Records date from 1955 and include committee operations, correspondence, policy development, and reports, both formal and informal. Included in the files are discussions on: the grading system, course credit, policies on study away, course numbering, change in majors, independent study, grade changes, graduation requirements, scheduling, status review, distribution of honors grades, course registration policies, and changes in transcripts.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Financial Aid and Awards Committee, 1986-
1 linear foot.
Catalog Number: 4.1.7

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Series Description:
As a standing committee of the faculty, the Financial Aid and Awards Committee is responsible for advising the faculty on matters of financial aid policies and practices. It also serves as an appeals body in review cases and awards graduate, medical and other scholarships. The committee coordinates nominations to competitive national and international scholarships and fellowship competitions (eg: Rhodes, Marshall, Truman, Beineke). Records date from 1986.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 20 years from date of creation.


Committee on Curriculum and Educational Policy, 1966-
3.5 linear feet.
Catalog Number: 4.1.8

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Series Description:
The Committee on Curriculum and Educational Policy is responsible for studying (through various subcommittees) developments and trends in the theory and practice of education and for conferring with the faculty, president and overseers. C.E.P. also considers such topics as: development of the curriculum, methods of instruction, requirements for admission and degrees, the relationship between the specific courses and the curriculum, and between the curriculum and the educational mission of the college as a whole. These files date from 1966.

Records, minutes, and reports of the C.E.P. committee are also found in Records of the Faculty and in the records of the Dean for Academic Affairs.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 20 years from date of creation.


Financial Aid, 1971-
1 linear foot.
Catalog Number: 4.1.9

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Series Description:
Series consists of information, reports, and updates on trends in financial aid issues from 1971, including material from the Student Aid office. Also included are specific discussions on student work study, scholarship grants, student campus job directory, legal issues, current regulations, Higher Education Act of 1965, need analysis, and policy notices.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Admissions and Student Aid Committee, 1967-
3 linear feet.
Catalog Number: 4.1.10

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Series Description:
Contained in this series are records of the Admissions and Student Aid Committee from 1967. This standing faculty committee researches and discusses such topics as: admissions and financial aid policies, statistics, standards, and strategies and academic department profiles, minority recruitment and the role of athletics in admissions.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 20 years from date of creation.


Bias Incident Group and Student Judiciary Committee, 1950-
.5 linear feet.
Catalog Number: 4.1.11

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Series Description:
This series contains material from the Bias Incident Group, a faculty committee founded in 1988. The Bias Incident Group's primary responsibility is to investigate specific racial, sexual or ethnic occurrences and assert the values of the College. Records dating from 1989 include several incident reports, correspondence, and articles on bias issues. Also included in this series are materials from the Student Judiciary Committee from 1950-1962 as well as letters and reports from the Judicial Board to the Bowdoin community dating from 1998. Student Judiciary Committee records include incident reports which required review and possible College disciplinary action. The committee also drafted a policy statement entitled "Rules Governing Student Conduct," which is included in the records.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Athletics, 1964-
4.5 linear feet.
Catalog Number: 4.1.12

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Series Description:
Files contain internal and external correspondence concerning athletic matters at the college from 1964. These issues include: the faculty status of coaches at Bowdoin, academic performance of athletes, role of athletics at Bowdoin and other colleges, recruitment policies, the physical education program, annual reports of athletic committees, rules covering post-season play, the athletic program for women, and the goals and policies of the various athletic programs.
Arrangement: Arranged alphabetically, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Fraternities, 1955-1996, n.d.
3.0 linear feet.
Catalog Number: 4.1.13

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Series Description:
This series contains correspondence, records, and reports from 1955 regarding fraternities at Bowdoin. Records include College policy statements about fraternities, inspections and guidelines on standards of houses, financial information, and dining service and housing arrangements with the College. There are also incident reports, Interfraternity Council files, and correspondence among College administrators, fraternity leadership, alumni and others.

Allen Springer's 1984 paper, "The Status of Women in Fraternities: A Chronology" and Kimberly Hokanson's master's degree thesis entitled, "The Changing Status of Fraternities at Northeastern, Liberal Arts Colleges: Case Studies of Bowdoin and Colby Colleges" address coeducation in Bowdoin's fraternities. There is also early 1960s policy material regarding fraternities and discrimination.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Twelve College Exchange, 1973-
1.5 linear feet.
Catalog Number: 4.1.14

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Series Description:
Contains correspondence and records from 1973 of this ongoing student exchange program, which usually extends for one or two semesters for each participating student. Many files relate to the intricate logistics of balancing the placement of students among the twelve participating institutions. Other files contain program participant confirmation, applications and program information.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 20 years from date of creation.


Upward Bound, 1966-
1.5 linear feet.
Catalog Number: 4.1.15

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Series Description:
The Upward Bound Program is funded by the U.S. Department of Health, Education and Welfare. Its primary purpose is to help low income, local area youth to aspire to and achieve a college education. The need for this program arose from the realization that too many high school students had been immutably tracked into a vocational education program when, instead, higher educational goals could be achieved with support and remediation. High school students are asked to continue their participation throughout high school and are given guidance during their college application process.

Bowdoin College has participated in this program since 1966. Mostly a summer program at Bowdoin, the records reflect activities which include counseling, tutoring, testing, guidance, workshops, field trips, speakers, health care, life skills and work-study.
Arrangement: Arranged chronologically
General Note:
Restrictions: Closed for 20 years from date of creation.


Student files
85 linear feet.
Catalog Number: 4.1.16

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Series Description:
Files from the Office of the Dean for Student Affairs. Files typically contain an information card with a photograph of the student, his/her application materials and a summary grade sheet. Retention of student files follows the Records Management schedule for student information files.
Arrangement: Arranged chronologically, then alphabetically.
General Note:
Restrictions: Closed.

George J. Mitchell Department of Special Collections & Archives · Staff · Hours
Bowdoin College Library, 3000 College Station, Brunswick, Maine 04011-8421 · scaref@bowdoin.edu · (207) 725-3288