Location: Bowdoin / Library / Special Collections & Archives / archives / 3.3 Series Descriptions

LibraryGeorge J. Mitchell Department of Special Collections & Archives


Dean for Academic Affairs : Records and Publications, 1961- , n.d.


Departments and Special Programs, 1966-1987
6.0 linear feet.
Catalog Number: 3.3.1



Series Description:
This series contains records of academic departments filed by department, including correspondence and reports regarding department reviews, sabbatical plans and staffing needs from 1966 to 1987. There are also records pertaining to budget reports and requests, proposals for course offerings, office and classroom space requirements, and equipment requisitions. Other files relate to Bowdoin's museums and special programs such as the Bethel Point Research Station, Kent Island, the Sri Lanka program and the Breckinridge Public Information Center. While the bulk of the material is from 1966 to 1987, in some cases items from this date range were integrated with files after 1987.

For files after 1987, see Departments and Special Programs, 1987-.
Arrangement: Arranged alphabetically, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Departments and Special Programs, 1987-
13.0 linear feet.
Catalog Number: 3.3.2



Series Description:
This series contains records of academic departments, special programs and other departments, such as the Physical Plant (Facilities Management). The bulk of the records date from 1987, but in some cases pre-1987 material was integrated with post-1987 records and therefore is included. Filed by department, these records contain correspondence, memorandums, self-studies, reviews and other reports. Budget requests, proposals for course offerings, office and classroom space requirements, position allocations and equipment requisitions are included.

For files prior to 1987, see Academic Departments and Special Programs, 1966-1987.
Arrangement: Arranged alphabetically, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Subject Files, 1966-1992, n.d.
4.0 linear feet.
Catalog Number: 3.3.3



Series Description:
This series contains subject files relating to special programs, events and active and defunct committees from 1966 to 1992, although most records are from 1966-1987. Included are memos, reports, guest lists, program plans, budget and cost files. The series contains all the general correspondence of the Deans of Faculty and official records of some College committees. Committees represented include: Faculty Research, Governance, Lectures and Concerts, Library, Recording (see also Recording Committee in the Faculty record group), Benefits and others.

This series continues with records from 1989 in Subject Files, 1989-.
Arrangement: Arranged alphabetically, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Subject Files, 1989- , n.d.
5.35 linear feet.
Catalog Number: 3.3.4



Series Description:
This series contains general office files on a variety of subjects ranging from the Academic and Cultural Collaborative of Maine to the world wide web. Agendas, correspondence, memos, studies and surveys are included as well as information on events and programs such as the faculty lecture series and new faculty orientation. The bulk of the records date from 1989, but some pre-1989 material was integrated with post 1989 files and therefore is included. There is also information on grants such as the Howard Hughes Medical Institute grant. For additional grant information see Grant Files, 1977-.

For subject files prior to 1989 see Subject Files 1966-1992 (some records from the late 1980's to the early 1990's overlap).
Arrangement: Arranged alphabetically, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Grant Files, 1977-
1.0 linear foot.
Catalog Number: 3.3.5



Series Description:
This series contains files relating to various academic grants from foundations, funds and trusts beginning in 1977. Grantors include: PEW funds, the Hewlett Foundation, the Henry Luce Foundation, Dana Foundation and others. Grant information is also found in the dean's subject files Subject Files, 1989- .
Arrangement: Arranged alphabetically.
General Note:
Restrictions: Closed for 20 years from date of creation.


Faculty Handbook, 1961-
1.0 linear foot.
Catalog Number: 3.3.6



Series Description:
The Faculty Handbook describes current policies and procedures applicable to the faculty. Included are statements of policy on promotion, tenure, faculty development, and sabbatical. The handbook also includes information on fringe benefits and insurance. Records date from 1961.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Curriculum and Educational Policy Committee (CEP), 1968-
7.0 linear feet.
Catalog Number: 3.3.7



Series Description:
This series contains the official records of the Curriculum and Educational Policy Committee (CEP) from 1968. The committee is responsible for curriculum development and revision including the assessment of courses of study, methods of instruction, admissions standards and degree and major requirements. The committee consists of faculty members, administrative staff and undergraduate representatives.

Included are memos to committee and faculty members, correspondence from the academic deans concerning curriculum and academic policies, records of subcommittees, appointments and meeting agendas.

See Curriculum and Educational Policy Committee (CEP): minutes for committee meeting minutes.
Arrangement: Arranged chronologically, then topically.
General Note:
Restrictions: Closed for 20 years from date creation.


Faculty Research/Faculty Resources Committee, 1982-
3.0 linear feet.
Catalog Number: 3.3.8



Series Description:
The Faculty Resource Commitee, which until 1995 was the Faculty Research Committee, establishes procedures and criteria for awarding grants to faculty. Grants awarded are in several categories: course development and assistance with travel in connection with research, funds to support research and scholarship, faculty leave supplements, faculty development, and funds to assist students who work closely with faculty in research. Included are guidelines, applications, lists of awards, and correspondence.
Arrangement: Arranged chronologically, then alphabetically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Academic Affairs Committee, 1981-
1.0 linear foot.
Catalog Number: 3.3.9



Series Description:
Records of the Academic Affairs Committee, a committee of the trustees, from 1981. In addition to trustees, the committee consists of at least one faculty member, undergraduate representatives, and the Dean for Academic Affairs as liaison. The committee is responsible for advising on issues of faculty appointments, promotion and tenure, as well as hiring policies, salaries and other academic matters. Included are meeting agendas, minutes, reports, correspondence and memorandums.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Benefits Committee/Benefits Advisory Committee, 1987-
1.0 linear foot.
Catalog Number: 3.3.10



Series Description:
Records of the Benefits Committee from 1987. In the early 1990's the Benefits Committee became the Benefits Advisory Committee, however the responsibility of the committee remained the assessment of benefits policies for all campus employees. The committee consists of members from Human Resources, faculty, administrative, and support staff. Included are memos to committee members, correspondence, and reports.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 20 years from date of creation.


Faculty Affairs Committee, 1972-2008
3.0 linear feet.
Catalog Number: 3.3.12

Series Description:
The Faculty Affairs Committee was established in 1972 and given responsibility for advising and informing the faculty on policies and procedures regarding governance, promotions, tenure decisions, appointments, compensation, benefits, working conditions, teaching loads, leaves and sabbaticals. Affirmative action, evaluation processes, the faculty handbook, and sexual harassment policy were matters addressed by this committee. Membership consisted of the Dean for Academic Affairs and faculty, with a representation of assistant and/or associate professors and professors. Included are agendas, articles, correspondence, memos, minutes and reports. Effective with the 2008-2009 academic year, the Committee on Governance and the Faculty Affairs Committee were replaced by the Committee on Governance and Faculty Affairs.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Committees, 1963-
7.0 linear feet.
Catalog Number: 3.3.13



Series Description:
This series includes files on committees of the trustees, faculty committees and general College committees. The earliest records date from 1963. In addition to the committees listed in the series, five committees have their own series within this collection: Academic Affairs Committee, 1981- ; Benefits Committee/Benefits Advisory Committee, 1987- ; Curriculum and Educational Policy Committee (CEP), 1968- ; and Faculty Affairs Committee, 1972- ; and Faculty Research/Faculty Resources Committee, 1982- .
Arrangement: Arranged alphabetically, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Academic Space Planning, 1981-
5.0 linear feet.
Catalog Number: 3.3.14



Series Description:
The records in this series date from 1981 and include correspondence, memos and reports concerning the need for new or renovated academic space. Material includes studies by architects and planners as well as input from campus building committee members and faculty using the space. The bulk of the material relates to the sciences including the renovation of Cleaveland Hall and the Searles Science building, and a new science building, Druckenmiller Hall, dedicated in 1997.
Arrangement: Alphabetical, then chronological.
General Note:
Restrictions: Closed for 20 years from date of creation.


Reaccreditation Material, 1995-
4.0 linear feet.
Catalog Number: 3.3.15



Series Description:
This series contains syllabi, reports, and surveys gathered for reaccreditation reviews, beginning with 1995 material for the 1996 reaccreditation review. The reaccreditation process, which takes place every ten years, also includes Self-Study Reports.
Arrangement: Arranged chronologically by reaccreditation date, then alphabetically by material type.
General Note:
Restrictions: Closed for 20 years from date of creation, unless noted otherwise on the folder.


Colby, Bates, Bowdoin (CBB) Projects, 1994-
2.0 linear feet.
Catalog Number: 3.3.16



Series Description:
Colby, Bates, and Bowdoin Colleges (CBB) collaborate in a number of projects. Most of the files in this series concern an Off-Campus Study project, and a Library and Information Technology project (CBB2), both implemented with Mellon Grants. The bulk of the material is about the CBB Off-Campus Study programs in London, Quito, and Cape Town. Academic year 1999-2000 was the first year for London (managed by Colby) and Quito (managed by Bates); 2000-2001 was the first year for Cape Town (managed by Bowdoin). The CBB Quito center closed its doors at the end of fall semester 2003, and the London and Cape Town centers closed at the end of spring semester 2005. The closure of the CBB Off-Campus Study programs was mainly due to unpredictable student enrollments and high (shared) administrative costs.
Arrangement: Arranged alphabetically by subject, then chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


Realia, [1998]
.1 linear feet.
Catalog Number: 3.3.17



Series Description:
This series contains realia from the office of the Dean for Academic Affairs.
Arrangement: Arranged alphabetically.
General Note:
Restrictions: None.


Academic Advising Handbook for Pre-Major Faculty Advisors, 2008-
.30 linear feet.
Catalog Number: 3.3.18

Series Description:
The first Academic Advising Handbook for Pre-Major Faculty Advisors was produced by Steve Cornish, Associate Dean for Curriculum, the Office of Academic Affairs, with assistance from the Office of Student Affairs, for the 2008-2009 academic year. The handbook is a guide to pre-major academic advising at Bowdoin for faculty advisors, serving as a reference and resource for academic advising.
Arrangement: Arranged chronologically.
General Note:
Restrictions: None.


Governance and Faculty Affairs Committee, 2008-
.25 linear feet.
Catalog Number: 3.3.19

Series Description:
Effective with the 2008-2009 academic year, the Committee on Governance and the Faculty Affairs Committee were replaced by the Committee on Governance and Faculty Affairs (GFA). The Governance and Faculty Affairs Committee establishes agenda for faculty meetings, oversees election and appointment of faculty committees, forms working groups when requested and/or necessary, manages and proposes revisions to the Faculty Handbook, brings to the faculty for vote issues of policy, and advises the President and Dean on issues such as compensation, workload, intellectual property, intellectual freedom, sabbaticals, voting eligibility, and family leave. Included in this series are agendas, correspondence, memos, minutes, and notes.
Arrangement: Arranged chronologically.
General Note:
Restrictions: Closed for 75 years from date of creation.


George J. Mitchell Department of Special Collections & Archives · Staff · Hours
Bowdoin College Library, 3000 College Station, Brunswick, Maine 04011-8421 · scaref@bowdoin.edu · (207) 725-3288